This post sits in the Office of the CEO at HM Courts and Tribunals Service, within the Ministry of Justice, on a 12-month loan or fixed-term basis. It gives executive and business support to two Deputy Directors working alongside the CEO, covering diaries, recruitment, workforce information and finance support. The role is full-time only and office-based three days a week, with a Counter Terrorism Check required. Only existing Civil Servants and accredited NDPB employees can apply.
What the job involves
- Manage diaries for three Deputy Directors, scheduling meetings and events and resolving competing demands
- Lead and coordinate recruitment activity across the Office of the CEO with HR
- Coordinate induction, onboarding and offboarding for staff
- Maintain administrative, record-keeping and filing systems, including the Office's shared digital workspace
- Provide business management support across the Office
- Coordinate workforce information, including vacancies, team structures and people data
- Support financial and administrative processes, including procurement, travel, expenses and expenditure monitoring
- Review and maintain Office materials, induction information and shared guidance
- Maintain resilience arrangements, coordinating leave, cover and business continuity
- Develop and improve ways of working to simplify processes
- Build relationships with colleagues across HMCTS, the Ministry of Justice and wider Government
- Provide ad-hoc executive and business support to the Deputy Director, the Office and senior colleagues
Experience
- Providing high-quality business, administrative or executive support in a busy environment
- Managing complex diaries, competing priorities and tight deadlines
- Working with and liaising confidently with senior stakeholders
- Coordinating people, processes or business activity across a team
Skills & knowledge
- Strong IT skills across Microsoft Office, including Outlook, Teams, SharePoint, Word, Excel and PowerPoint
- Excellent organisational skills and the ability to prioritise
- Strong written and verbal communication with senior stakeholders
- Sound judgement and the ability to identify issues and act on own initiative
- Discretion in handling sensitive information
Checks & eligibility
- Counter Terrorism Check (CTC) clearance as a condition of appointment
- Existing Civil Servant or accredited NDPB employee appointed on merit through fair and open competition
- Right to live and work in the UK under Civil Service nationality rules
Other
- Highly motivated, resilient and adaptable under pressure, and comfortable working independently
- Ability to anticipate the needs of senior colleagues and manage their time
- A desire to simplify processes and improve ways of working
- Willingness to travel frequently to London in line with business needs
Nice to have
- Experience of recruitment, induction or workforce management
- Experience of providing executive support to senior leaders
- Experience of information or records management
- Experience of working in a Private Office, central support team or similar fast-paced environment
What’s offered
- 25 days annual leave rising to 30 after five years, plus public holidays and one privilege day
- Scheme to buy or sell up to three days' leave each year
- Choice of Civil Service pension schemes
- Training and development opportunities
- Hybrid working where business need allows, with at least 60% of time in an office
- Family-friendly policies, including reduced hours and job share
- Flexible benefits, retail vouchers and discounts
- Paid paternity, adoption and maternity leave
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Contact Details:
The Methodist Church in Britain Recruitment Team
