Senior Commercial Finance Manager

Scope of work: Services relating to programme grants finance management for a regional programme.

The MENTOR Initiative (‘MENTOR’) is a humanitarian organisation specialising in disease control and improving access to healthcare in emergency settings currently across countries in Africa, the Middle East and South America. MENTOR delivers large scale disease control interventions working with communities affected by humanitarian emergencies caused by conflict and natural disasters. We also help build the technical and operational capacity of local and international partners to incorporate medium- and long-term disease control systems into their operations and country strategy.

Scope of services: The individual’s services are required to assist MENTOR in the overall implementation of its operations, and in the provision of grants, finance and administration activities to support specific country programmes and related HQ systems. The individual will be entrusted with the critical task of supporting the organisation to achieve its objectives in programme grant/award administration in line with MENTOR and donor frameworks.

To assist with the overall management of the organisation’s country programmes through the management of grants, finance, including the development of country level systems to ensure full compliance with the relevant frameworks.

• Finance management:

• Direct grant and finance technical management with field offices.
• Continuous contact with country Finance coordinators, their team, and the Country Director.
• Design the grant and financial management strategy in country with the Country Director.
• Grant and programme accounting/donor reporting (for assigned countries).
• Review monthly field accounts, making checks on transfers between accounts, coding of transactions to budgets, use of advance accounts, adequate descriptions, bank and cash reconciliations, payroll.
• Receive field supporting documentation monthly and check for completion.
• Liaise with field offices to resolve questions arising from above checks, advise on necessary adjustments.
• Consolidate monthly HQ expenditure with field expenditure.
• Prepare the field budget planning for each Grant.
• Prepare monthly project reports for internal accounting systems.
• Prepare periodic project financial reports for donors.
• Work with Programme Managers to ensure narrative reports are consistent with financial reports.
• Provide project reports and supporting detail to project auditors as required.

Financial management and reporting:

• Ensure the good follow up of internal in country audits.
• Create/oversee any additional financial controls.
• Maintain and regularly update the field finance and admin guidelines.
• Receive and validate requests for cash advances from the field.
• Send cash advances to the field.
• Receive copies of field bank statements and review bank reconciliations provided by the field offices.
• Assign accounts codes to project budgets lines ensuring that expenditure can be aligned to suitable headings for donor reporting requirements.
• Work with the Operational Support Manager to ensure that all HR policies are followed, and staff are contracted within budget.
• Work with the Operational Support Manager to ensure that all procurement policies are followed, procurement is signed off at the relevant level and procurement is contracted within budget.
• Support internal audits of country programmes.

The MENTOR Initiative is an equal opportunity employer and values diversity in the organisation. The MENTOR Initiative is committed to promoting diversity and gender equality and strongly encourages candidates from under-represented backgrounds to apply. The MENTOR Initiative applies a zero-tolerance approach to sexual exploitation, abuse, mistreatment or harassment, and other types of unethical behaviour including fraud.