At a Glance
- Tasks: Join our admin team to support patient care and manage essential tasks.
- Company: Friendly GP practice focused on quality medical care and ongoing education.
- Benefits: Flexible hours, supportive environment, and valuable experience in healthcare.
- Other info: Opportunity for growth and learning in a caring team atmosphere.
- Why this job: Make a difference in patient care while developing your skills in a dynamic setting.
- Qualifications: Strong communication skills and experience in administration or healthcare preferred.
The predicted salary is between 30000 - 40000 £ per year.
South King Street Medical Centre are looking for an administration assistant to join our friendly and supportive admin team. We are looking for a candidate to work 20 hours per week over 3 days (Monday to Friday). This is a 12 month fixed-term contract to cover maternity leave. You will need to be a flexible team player with excellent organisational and communication skills. The ability to work under pressure and effectively prioritise your own workload is essential. You must have the ability to multi-task and work in a busy, ever changing environment.
You can either apply on NHS Jobs or send your CV to: lscicb-bl.southkingst@nhs.net. Please note that should this vacancy attract sufficient interest it may be necessary to close the vacancy at an earlier date. We therefore suggest that you apply at an early stage to avoid disappointment.
Main duties of the job
- Process incoming and outgoing mail
- File and store records as required
- Photocopy documentation as required
- Process and distribute incoming practice emails
- Process incoming and outgoing patient registrations
- Input data into the patients healthcare records as necessary
- Ensure all patient related documents are scanned onto their medical records, adding Snomed codes and comments as agreed by the practice procedure
- Answer incoming phone calls, transferring calls or dealing with the callers requests appropriately
- Patient recall and reminders for Chronic Disease Review and Childhood immunisations
- Maintain a clean, tidy, effective working area at all times
- Support all clinical staff with general administrative tasks as requested
- Book appointments as and when required
About us
South King Street Medical Centre is centrally located GP Practice with a very friendly and caring team, providing good quality medical care to its 6700 patients. The practice is approved to train future Doctors, as part of the overall medical training as well as teaching medical students. We are therefore focused towards on-going education and learning, supporting all learners in the changing healthcare environment. We work closely with our PCN and have additional roles within practice such as Clinical Pharmacists, Paramedics, Physiotherapists, Mental Health Practitioners, Social Prescribers and Care Co-ordinators to offer our patients a wider range of access and services. It is our ethos to treat others how we ourselves would wish to be treated, so it is important that anyone joining our team shares similar values.
Qualifications
- Experience of working with the general public
- Excellent communication skills (written and oral)
- Clear, polite telephone manner
- Competent in the use of Office and Outlook
- Effective time management (planning and organising)
- Ability to work as a team member and autonomously
- Good interpersonal skills
- Problem solving and analytical skills
- Ability to follow policies and procedures
- GCSE Grade C or above in English and Maths or equivalent
- NVQ Level 2 in Health and Social Care
- Experience of administrative duties
- Experience of working in a healthcare setting
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Administration Assistant employer: The Medical Centre
South King Street Medical Centre is an excellent employer, offering a supportive and friendly work environment where team collaboration is highly valued. With a focus on ongoing education and professional development, employees have the opportunity to grow within a dynamic healthcare setting that prioritises patient care and community service. Located centrally, the practice provides a unique chance to be part of a dedicated team that not only cares for patients but also trains future medical professionals.
StudySmarter Expert Advice🤫
We think this is how you could land Administration Assistant
✨Tip Number 1
Get to know the team! Before your interview, do a bit of research on South King Street Medical Centre. Familiarise yourself with their values and services. This will help you connect with the team and show that you're genuinely interested in being part of their friendly environment.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to administration roles. Think about how you can demonstrate your organisational skills and ability to multi-task. We all know that interviews can be nerve-wracking, so rehearsing your answers can help you feel more confident.
✨Tip Number 3
Show off your communication skills! During the interview, make sure to communicate clearly and politely. Remember, they’re looking for someone with excellent interpersonal skills, so don’t hesitate to showcase your ability to engage effectively with others.
✨Tip Number 4
Apply through our website! While you can send your CV directly, applying through our website gives you a better chance to stand out. Plus, it shows that you’re proactive and keen to join the team at South King Street Medical Centre. Don’t wait too long; apply early to avoid disappointment!
We think you need these skills to ace Administration Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administration Assistant role. Highlight your relevant experience, especially in healthcare settings, and showcase your organisational and communication skills. We want to see how you can fit into our friendly team!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team at South King Street Medical Centre. Be sure to mention your flexibility and ability to multi-task in a busy environment – we love that!
Show Off Your Skills:In your application, don’t forget to highlight your problem-solving abilities and time management skills. We’re looking for someone who can handle pressure and prioritise tasks effectively, so give us examples of when you've done this before!
Apply Early!:We recommend applying as soon as possible to avoid disappointment. With interest in this role likely to be high, get your application in through our website or via email to ensure you don’t miss out on this opportunity to join our supportive team!
How to prepare for a job interview at The Medical Centre
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Administration Assistant at South King Street Medical Centre. Familiarise yourself with tasks like processing mail, managing patient records, and supporting clinical staff. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your Communication Skills
Since excellent communication is key for this position, prepare examples that highlight your ability to communicate effectively. Think about times when you've dealt with the public or worked in a team. Practising clear and polite responses can also help you shine during the interview.
✨Demonstrate Flexibility and Team Spirit
The job requires a flexible team player, so be ready to discuss how you've adapted to changing environments in the past. Share experiences where you’ve successfully collaborated with others or taken on additional tasks to support your team, especially in busy settings.
✨Prepare for Practical Scenarios
Expect to face practical questions or scenarios during the interview. Think about how you would handle multiple tasks under pressure, such as managing phone calls while processing patient registrations. Practising these scenarios can help you feel more confident and prepared.
