At a Glance
- Tasks: Manage procurement processes, contracts, and supplier relationships while supporting major projects.
- Company: Join a forward-thinking organisation focused on strategic procurement and governance.
- Benefits: Gain valuable experience, training, and career development opportunities in procurement.
- Other info: Dynamic role with opportunities to build relationships and enhance your professional skills.
- Why this job: Be part of transformative projects and make a real impact in the procurement sector.
- Qualifications: Higher education qualification and experience in procurement processes required.
The predicted salary is between 30000 - 40000 £ per year.
The MDU, and in particular its IT and Procurement functions have been transitioning through a period of change, with the adoption of more strategic processes and a more proactive approach to procurement. As part of this change, a need has been identified to introduce a new role of Procurement Administrator to the department. The role will help meet the growing demand for effective procurement governance and supplier management arising from increased use of third-party suppliers. This role is an opportunity for the right individual to gain valuable experience in the procurement sector and gain valuable training and coaching to further their career.
Main Responsibilities
- Contract management and procurement administration
- Being a first point of contact for procurement related enquiries from across the business, including monitoring and managing the Procurement Tasks queue.
- Raising purchase orders and, from time to time, expediting these orders with supplier representatives.
- Responding to queries in a prompt and professional manner, resolving where possible, otherwise redirecting or signposting as appropriate.
- Maintaining the contracts register and managing a regular review cycle, ensuring contract renewal activity is identified and progressed in accordance with contractual terms and conditions.
- Responsibility for managing contracting documentation, storage and organisation and ensuring records are kept up-to-date or archived/removed as necessary.
- Liaising with other departments, such as Legal, Risk and Data Protection to ensure contracts remain compliant with the MDU’s expectations and requirements.
- Assisting the team in the execution of various steps in the end-to-end procurement processes.
- Preparing contracts using approved templates, under appropriate guidance and review.
- Assisting the team in the planning and preparation of procurement documentation, such as RFI, RFP.
- Liaising with bidders throughout a procurement process, ensuring queries are dealt with in a timely fashion and the project stakeholders are kept informed.
- Supporting the onboarding process for new suppliers, liaising with other departments and colleagues to ensure the process is compliant with the MDUs policies as well as FCA regulations.
- This role will significantly contribute to two major projects intended to transform the procurement ways of working; firstly the procurement and implementation of a Contract Management System, secondly the procurement and implementation of a Purchase Order processing system.
Research and analysis
- Assisting stakeholders across the organisation in selecting appropriate existing suppliers and engaging to obtain competitive quotations to suit the need or requirement.
- Making use of a wide variety of research tools and platforms, providing market insight into current and potential third-party suppliers for the purposes of procurement strategy planning and risk management.
- Conducting spend reviews, providing insight into the MDU’s supplier base and allowing the team to have a strategic and informed approach to procurement.
- Build relationships with key stakeholders that builds trust within the business and enhance the reputation of the Procurements and Contracts team.
- Work with the procurement team to further develop its value proposition and ensure this is communicated to the stakeholders.
Skills and Experience
- Higher Education qualification, equivalent to an apprenticeship level 4 or above or an undergraduate degree in a relevant discipline.
- Demonstrable experience in a procurement related role with a functional understanding of procurement processes, procedures, practices, and rules.
- Good understanding of databases and methodical storage of information such as contracts.
- Excellent understanding of the Office365 suite, particularly Excel, Word and Outlook.
- Ability to communicate clearly and professionally, both verbally and in writing.
- Excellent interpersonal skills able to develop strong relationships with internal and external key stakeholders / Suppliers.
- Ability to analyse data and provide accurate reports, summaries and conclusions.
Procurement Administrator employer: The MDU
The MDU is an exceptional employer that fosters a dynamic work culture, encouraging professional growth and development within the procurement sector. As a Procurement Administrator, you will benefit from comprehensive training and coaching, while contributing to transformative projects that enhance procurement governance and supplier management. Located in a supportive environment, the MDU prioritises employee engagement and collaboration, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Procurement Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the procurement field on LinkedIn or at industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Tip Number 2
Prepare for interviews by researching the company and its procurement processes. We want you to show off your knowledge and enthusiasm for the role. Tailor your answers to reflect how you can contribute to their strategic goals.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. We suggest focusing on your problem-solving skills and how you handle supplier relationships, as these are key in procurement.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Procurement Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Procurement Administrator role. Highlight any relevant experience you have in procurement processes and contract management. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about procurement and how you can contribute to our team. Keep it professional but let your personality come through – we love a bit of character!
Showcase Your Communication Skills:Since this role involves liaising with various stakeholders, make sure to demonstrate your excellent communication skills in your application. Whether it's through your writing style or examples of past experiences, we want to see how you connect with others.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you'll find all the details you need about the role right there!
How to prepare for a job interview at The MDU
✨Know Your Procurement Basics
Before the interview, brush up on your understanding of procurement processes and procedures. Familiarise yourself with key terms and concepts that are relevant to the role, such as contract management and supplier relationships. This will help you speak confidently about your knowledge during the interview.
✨Showcase Your Communication Skills
As a Procurement Administrator, you'll need to communicate effectively with various stakeholders. Prepare examples of how you've successfully managed enquiries or resolved issues in previous roles. Highlight your ability to convey information clearly and professionally, both verbally and in writing.
✨Demonstrate Your Analytical Mindset
Be ready to discuss your experience with data analysis and reporting. Think of specific instances where you've conducted spend reviews or provided insights into supplier performance. This will show your potential employer that you can contribute to strategic procurement decisions.
✨Build Rapport with Interviewers
Establishing a good relationship with your interviewers can make a big difference. Be personable and engage with them by asking insightful questions about the team and their projects. This not only shows your interest in the role but also helps you stand out as a candidate who values collaboration.
