At a Glance
- Tasks: Support C-Suite executives with scheduling, communication, and project management.
- Company: Join McAvoy, a diverse and innovative company committed to excellence.
- Benefits: Enjoy private medical, life assurance, and health cash plans.
- Other info: Flexible onsite role with opportunities for personal growth.
- Why this job: Be at the heart of decision-making and make a real impact.
- Qualifications: Experience in executive support and proficiency in Microsoft Office.
The predicted salary is between 30000 - 40000 £ per year.
The Executive Assistant provides comprehensive administrative and strategic support to McAvoy C-Suite leadership team.
JOB PURPOSE
To manage schedules, coordinate meetings, handle confidential information, prepare reports and presentations, and act as a liaison between executives, employees, clients, and external stakeholders. This role is an onsite role and will require the successful candidate to be flexible and available as required.
KEY RESPONSIBILITIES
- Administrative Support
- Manage C-Suite calendars, appointments, and travel arrangements
- Organise meetings and events
- Prepare agendas, meeting materials, and minutes of meetings
- Screen and prioritise correspondence, emails, and phone calls
- Communication & Coordination
- The primary point of contact for internal and external stakeholders
- Draft, edit, and proof-read correspondence, reports, and presentations
- Coordinate communication between departments and C-Suite
- Project & Office Management
- Track deadlines and follow up on action items
- Assist with special projects and strategic initiatives
- Maintain filing systems and confidential records
- Monitor office supplies
- Travel & Event Management
- Arrange travel for C-Suite and Board
- Prepare travel itineraries and expense reports
- Coordinate executive events, board meetings, and corporate functions
- Confidentiality & Professionalism
- Handle sensitive information with discretion
- Maintain confidentiality regarding business operations, personnel matters, and executive decisions
KEY SKILLS AND COMPETENCIES
- Excellent verbal and written communication
- Strong organisational and time-management skills
- High attention to detail and accuracy
- Problem-solving and decision-making ability
- Ability to multitask and work under pressure
- Strong interpersonal and relationship-building skills
- Minute-taking and report-writing skills
QUALIFICATIONS AND EXPERIENCE
- Experience in executive support, administration or office management
- Experience supporting senior executives and/or leadership teams
- Experience managing complex schedules and multiple priorities
- Understanding of business operations and corporate governance
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Canva, Outlook)
- Familiarity with collaboration tools such as Microsoft Teams and/or Zoom
BEHAVIOURAL COMPETENCIES
- External Focus: Builds strong relationships with C-Suite, Board, colleagues, clients, and external partners by proactively identifying needs and anticipating requirements.
- Influencing: Develops and maintains effective working relationships with key stakeholders at all levels.
- Initiative: Works proactively with minimal supervision, taking ownership of responsibilities and identifying opportunities to improve processes and efficiency.
- Team Player: Contributes positively to team success and willingly supports colleagues and wider business activities when required.
- Effective Communication Skills: Communicates confidently and effectively with a wide range of audiences, adapting style and approach as appropriate.
REPORTING STRUCTURE
Reports to: Chief Executive Officer
GENERAL
Work with the wider McAvoy Team to effectively represent and grow the business and contribute to the culture of innovation and continuous improvement. Promote and ensure a safe working environment, ensuring compliance with housekeeping rules and health and safety legislation.
OUR COMMITMENT
McAvoy is an employer of choice for people from different backgrounds and seeks to promote respect for the individual and equality of opportunity. We passionately believe that everyone should be treated solely on the basis of personal merit and contribution throughout their career with the Company. The diversity of our people, their skills and abilities are the strengths that help us achieve our best.
Skills: executive support, Confidentiality, Microsoft office suite, minute taking, attention to detail and accuracy, communication skills, Travel & Event Management
Benefits: Private Medical, Life Assurance, EAP, Health Cash Plan, E-Charging onsite, Health&Wellbeing
Executive Assistant - Maternity Cover in Belfast employer: The McAvoy Group
McAvoy is an exceptional employer that values diversity and promotes a culture of respect and equality, making it an ideal workplace for individuals seeking meaningful careers. With comprehensive benefits such as private medical insurance and life assurance, alongside opportunities for professional growth and development, employees are supported in both their personal and professional lives. The collaborative environment fosters strong relationships across all levels, ensuring that every team member feels valued and empowered to contribute to the company's success.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - Maternity Cover in Belfast
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching McAvoy and understanding their culture. Tailor your responses to show how your skills align with their needs, especially in managing schedules and handling confidential information.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to communicate effectively with various stakeholders. Consider mock interviews or role-playing scenarios to boost your confidence.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in joining the McAvoy team.
We think you need these skills to ace Executive Assistant - Maternity Cover in Belfast
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in executive support and administration. We want to see how your skills align with the key responsibilities outlined in the job description.
Showcase Your Communication Skills:Since this role involves a lot of communication, be sure to demonstrate your excellent verbal and written communication skills in your application. Use clear and concise language to reflect your ability to draft and proof-read correspondence effectively.
Highlight Your Organisational Skills:We’re looking for someone who can manage complex schedules and multiple priorities. In your application, share examples of how you’ve successfully organised meetings, events, or travel arrangements in the past.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at The McAvoy Group
✨Know Your Executive Support Basics
Before the interview, brush up on your knowledge of executive support tasks. Be ready to discuss how you manage complex schedules, coordinate meetings, and handle confidential information. Highlight any specific tools or software you've used, especially Microsoft Office Suite and collaboration tools like Teams or Zoom.
✨Showcase Your Communication Skills
Since this role involves liaising with various stakeholders, practice articulating your thoughts clearly and confidently. Prepare examples of how you've effectively communicated in previous roles, whether through drafting reports, taking minutes, or managing correspondence. This will demonstrate your strong verbal and written communication skills.
✨Demonstrate Your Organisational Prowess
Be prepared to discuss your organisational strategies. Share specific examples of how you've managed multiple priorities and deadlines in a fast-paced environment. Mention any systems or methods you use to stay organised, as this will show your attention to detail and time-management skills.
✨Emphasise Your Discretion and Professionalism
Handling sensitive information is crucial in this role. Be ready to talk about situations where you've maintained confidentiality and professionalism. This could include examples from past experiences where you had to navigate delicate situations or manage confidential documents.
