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- Tasks: Assist patients and manage administrative duties in a busy medical practice.
- Company: Join Market Surgery, a supportive team in the heart of Wath-Upon-Dearne.
- Benefits: Generous annual leave, maternity leave, and a friendly work environment.
- Why this job: Be the first point of contact for patients and make a real difference in their care journey.
- Qualifications: GCSEs in English and Maths; customer service experience preferred.
- Other info: Work with a cohesive team of 49 staff members and enjoy excellent career development.
The predicted salary is between 20000 - 30000 £ per year.
Market Surgery is excited to be recruiting a Medical Receptionist to join our busy surgery. An opportunity has arisen to join our team of 11 medical receptionists
Market Surgery is a conveniently based location in the heart of Wath-Upon-Dearne with excellent transport links to the surrounding area including Rotherham, Doncaster, Barnsley and Sheffield
Receptionists play a fundamental role in Primary Care Services. As the first member of staff that a patient will encounter their journey of patient centred care starts with you.
22 hours per week over 4 days (Monday, Tuesday, Wednesday, Friday)
Shift patterns are a mixture of 07:45 – 13:15 and 13:00 – 18:30
Main duties of the job
The purpose of the role is to:
Offer general assistance to the Practice team andproject a positive and friendly image to patients and other visitors, either inperson or via the telephone.
Receive, assist and direct patients in accessingthe appropriate service or healthcare professional in a courteous, efficientand effective way. Navigate patients to the appropriate care service.
Undertake a variety of administrative duties toassist in the smooth running of the Practice including the provision ofclerical support to clinical staff and other members of the Practice team
Facilitate effective communication betweenpatients, members of the primary health care team, secondary care and otherassociated healthcare agencies
About us
At Market Surgery we fundamentally believe that our staff are the most important aspect of our business. They often work in challenging situations and staff morale is of the upmost importance to ensure effective, safe, and patient centred care is offered.
As such we offer to prospective candidates an outstanding package of benefits to our staff. We offer colleagues a variety of additional benefits including:
- Generous Annual Leave entitlements
- A variety of other leave entitlements including maternity and absence.
You\’ll be joining a large and yet cohesive team at the Surgery which consists of 49 staff members across both clinical and administrative fields – including a reception team of 11
We also work closely with other GP practices across Rotherham, particularly with the other GP practices of Health Village Dearne Valley PCN of which we are an active member.
Job responsibilities
The duties and responsibilities to be undertakenby members of the Practice Reception team may include any or all of the itemsin the following list however duties may be varied from time to time under thedirection of the Receptionist Team Leader, dependent on current and evolvingPractice workload and staffing levels:
Opening up/locking-up of Practicepremises and maintaining security in accordance with Practice protocols
Manage timely completion of tasksfor the attention of reception teams
Registration and deduction ofpatients from the Practice Register
Maintaining and monitoring thePractice appointments system
Processing telephone online and faceto face requests for appointments, visits and telephone consultations and patientsare directed to the appropriate healthcare professionals
Care navigation to external careproviders
Filing and retrieving paperwork
Processing repeat prescriptions inaccordance with Practice guidelines
Computer data entry/data allocationand collation; processing and recording information in accordance with Practiceprocedures
Initiating contact with andresponding to requests from patients, other team member and associatedhealthcare agencies and providers
Providing clerical assistance,including word/data processing, filing, photocopying and scanning
Keeping the reception area,noticeboards and leaflet dispensers tidy and free from obstructions and clutter
Promote patient uptake of onlineconsultation tools
Promote patient uptake of NHS App
Process receipt/delivery of patientsamples and vaccinations in line with cold chain policies
Person Specification
Qualifications
- GCSE grade A to C in English and Maths
- Customer Service or Business Administration NVQ or equivalent
Experience
- Worked in a patient/customer facing role
- Telephone customer service
- Dealing with patients who may become confrontational
- Experience of complaint handling
- Worked in a medical environment
- Worked as a Medical Receptionist
Knowledge and Skills
- IT literate (including Microsoft packages Word and Excel)
- Articulate and excellent communication skills (verbal and written)
- SystmOne user trained
- Understanding of general medical terminology
Personal Attributes
- Resourcefulness and use of judgement
- Maintain Confidentiality
- Polite and courteous
- Able to work at speed whilst maintaining accuracy
- Multi-tasker & Organised
- Motivated & Keen for additional responsibility
- Ability to work as part of an integrated team
- Ability to work independently without supervision
- Excellent punctuality
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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Medical Receptionist employer: The Market Surgery
Contact Detail:
The Market Surgery Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Medical Receptionist
✨Tip Number 1
Get to know the surgery! Research Market Surgery and understand their values and services. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to customer service and handling difficult situations. Role-playing with a friend can help you feel more confident and articulate during the real deal.
✨Tip Number 3
Dress the part! First impressions matter, especially in a medical environment. Make sure you look professional and approachable, as you'll be the first point of contact for patients.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Medical Receptionist
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role of a Medical Receptionist. We want to see how you can contribute to our team at Market Surgery!
Showcase Your Communication Skills: Since you'll be the first point of contact for patients, it's crucial to demonstrate your excellent communication skills in your written application. Use clear and friendly language to reflect the positive image we uphold.
Highlight Relevant Experience: If you've worked in a medical environment or have customer service experience, make sure to mention it! We value those who can navigate patient interactions with care and professionalism.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It’s the best way for us to receive your application and get you on board with our fantastic team!
How to prepare for a job interview at The Market Surgery
✨Know Your Role
Before the interview, make sure you understand the key responsibilities of a Medical Receptionist. Familiarise yourself with tasks like managing appointments, assisting patients, and handling administrative duties. This will help you demonstrate your knowledge and show that you're ready to take on the role.
✨Showcase Your Communication Skills
As the first point of contact for patients, excellent communication is crucial. Prepare examples of how you've effectively communicated in previous roles, especially in challenging situations. This will highlight your ability to maintain a positive and friendly image, which is essential for this position.
✨Demonstrate Your Organisational Skills
Being organised is key in a busy surgery environment. Think of specific instances where you've successfully managed multiple tasks or prioritised effectively. Sharing these experiences will show that you can handle the fast-paced nature of the job while maintaining accuracy.
✨Prepare Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful queries about the team dynamics, training opportunities, or how they handle patient feedback. This shows your genuine interest in the role and helps you assess if it's the right fit for you.