Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support commercial teams with bids, marketing, and project management tasks.
- Company: Dynamic company in Chesterfield with a focus on collaboration.
- Benefits: Competitive salary, full-time hours, and opportunities for career growth.
- Why this job: Join a vibrant team and gain hands-on experience in commercial operations.
- Qualifications: Strong communication skills and experience in commercial assistance preferred.
- Other info: Full-time office role with a supportive work environment.
I am currently recruiting for a Commercial Assistant for one of my clients in Chesterfield. This role is full time office based, working 9am – 5:30pm with a 30-minute break. Salary is £26,000 - £32,000 dependant on experience.
This role would suit a commercial assistant who has experience assisting commercial, bids/marketing and project managers with routine tasks. You will have excellent time management, be able to prioritise effectively and have strong communication skills.
About the role:
- Monitor incoming and outgoing correspondence under your control and ensure this is effectively communicated to the applicable people within the business and actioned accordingly.
- Ensure all pertinent and important documentation is stored and organised on the company SharePoint system under Commercial.
- Assist with marketing activities.
- Process incoming commercial enquiries and either handle or forward to management as appropriate.
- Ensure enquiry and tender trackers are regularly updated and accurately maintained.
- Maintain and update tender and enquiry folders, maintaining version control.
- Reviewing enquiries and tenders, understanding requirements and deadlines, and distributing requirements to relevant teams.
- Assist with the preparation, formatting and submission of response to enquiries and tenders.
- Working with commercial, technical, SHEQ, legal, financial and other teams to gather necessary information, documentation and content required to support responses to enquiries and tenders.
- Coordinate internal team inputs and ensure deadlines are met.
- Consolidate sections and/or documents developed by others team members into the required tender/enquiry format, ensuring tender/enquiry documents are accurate, compliant, and formatted correctly.
- Working closely with the Bid Manager to develop and maintain the content library.
- Assist with the compilation of cost estimates and pricing documents.
- Liaise with suppliers and subcontractors to collect quotes and verify documentation.
- Daily data collection and tracking.
- Assist in maintaining the monthly operational cost tracker for use in Payment Applications (PAs).
- Compile the necessary backing documentation for each PA.
- Help prepare and submit monthly Operational and Recharge PAs in accordance with the Invoice Procedure.
- Keep the PA/Invoice Register updated with all relevant details (PA number, description, value, invoice number, due date, and payment status).
- Assist in preparing AFP forms for client approval, ensuring all required information is complete (project reference, AFP number, supplier details, quotation reference, estimated cost).
- Track AFPs through their lifecycle, from preparation to client countersignature and procurement.
- Update and maintain the AFP Register accurately, ensuring each AFP is logged with supporting documents.
- File all AFP-related documents (form, supplier quotation, client approval, invoice) in the correct SharePoint folders.
- File invoices in the correct supplier and AFP folders, ensuring proper organisation and traceability and update AFP registers showcasing the relative AFP number with the associated PA and invoice number.
- Link each supplier invoice to the correct Payment Application in the PA Register.
- Assist with setting up and maintaining project management procedures and office workflows.
- Support the preparation of reports, presentations, and client updates as requested.
- Schedule and prepare for project meetings, including compiling agendas and taking minutes.
How to apply:
To apply for this role or to find out more information, please send a CV to Hayley Wood.
If you are seeking a career move but this position is not right for you please browse the other vacancies on our website.
Commercial Assistant employer: The Management Recruitment Group
Contact Detail:
The Management Recruitment Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Commercial Assistant
✨Tip Number 1
Get to know the company inside out! Research their projects, values, and recent news. This will help you tailor your conversation during interviews and show that you're genuinely interested in being a part of their team.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to commercial assistance, like how you handle tight deadlines or manage multiple tasks. We can help you with mock interviews to boost your confidence.
✨Tip Number 3
Network, network, network! Connect with professionals in the industry on LinkedIn or attend local events. You never know who might have a lead on a job or can give you insider tips about the company.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities, and applying directly can sometimes give you an edge. Plus, it’s super easy to browse and find the right fit for you.
We think you need these skills to ace Commercial Assistant
Some tips for your application 🫡
Read the Job Description Carefully: Before you start writing your application, make sure to read through the job description thoroughly. It’ll give you a clear idea of what the role entails and what skills we’re looking for, so you can tailor your CV and cover letter accordingly.
Showcase Relevant Experience: When you’re putting together your application, highlight any experience you have that relates directly to the tasks mentioned in the job description. Whether it’s assisting with bids, managing correspondence, or working with teams, make sure we see how your background fits the bill.
Keep It Professional Yet Personal: While we want your application to be professional, don’t be afraid to let your personality shine through. A touch of informality can make your application stand out, so feel free to express your enthusiasm for the role and why you’d love to join our team.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s super easy, and you’ll find all the information you need about the role and our company there. Plus, it shows us you’re keen on being part of StudySmarter!
How to prepare for a job interview at The Management Recruitment Group
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Commercial Assistant. Familiarise yourself with tasks like managing correspondence, updating trackers, and assisting with tenders. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Time Management Skills
Since this role requires excellent time management, prepare examples from your past experiences where you've successfully prioritised tasks or met tight deadlines. Be ready to discuss how you organise your workload and ensure nothing falls through the cracks.
✨Communicate Clearly and Confidently
Strong communication skills are key for this position. Practice articulating your thoughts clearly and confidently. You might want to rehearse common interview questions with a friend or in front of a mirror to boost your confidence and ensure you convey your ideas effectively.
✨Prepare Questions for the Interviewer
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, and expectations for the role. This not only shows your interest but also helps you determine if the company is the right fit for you.
