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- Tasks: Be the friendly face of our office, greeting guests and managing calls.
- Company: Join a prestigious retail company known for its vibrant culture.
- Benefits: Earn £12.50 per hour with potential for future assignments.
- Why this job: Perfect for gaining experience in a dynamic environment while meeting new people.
- Qualifications: No specific qualifications required, just a positive attitude and good communication skills.
- Other info: This is a temporary role from 3rd June to 17th June, with another stint in August.
This is an exciting opportunity for a Receptionist/Office Manager to join a prestigious retail company for a 2 week temporary assignment.
The dates are 3rd June – 17th June. Please only apply if you are available for these dates and again for another 2 weeks end of August.
Key duties:
- Opening the Reception up in the morning
- Meeting and greeting guests
- Answering the telephone, answering queries, transferring and screening calls
- Making sure guests have refreshments
- In charge of fortnightly grocery shopping (you will be given a list)
- Processing all outgoing post including using franking machine, online courier booking and invoicing (DHL sample packages)
- Dealing with incoming parcels/post making sure the correct person is informed and quickly picks up their parcel
- Ensure the Reception area is clean and tidy at all times
- Make sure stationary is fully stocked
- Responsible for fire alarms (making sure an email is sent around alerting everyone of fire alarm tests) and contractors coming into the office (signing them in, giving them passes, pointing them to correct direction)
Temporary Receptionist/Office Manager employer: The Maine Group
Contact Detail:
The Maine Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Temporary Receptionist/Office Manager
✨Tip Number 1
Familiarise yourself with the company culture and values of the retail company you're applying to. This will help you tailor your approach during any interviews or conversations, showing that you understand and align with their ethos.
✨Tip Number 2
Practice your greeting and phone etiquette. As a Receptionist/Office Manager, you'll be the first point of contact for guests and callers, so demonstrating a warm and professional demeanour is crucial.
✨Tip Number 3
Prepare to discuss your organisational skills and experience in managing office supplies and logistics. Be ready to provide examples of how you've successfully handled similar responsibilities in past roles.
✨Tip Number 4
Since this role requires availability for specific dates, ensure you communicate your flexibility clearly. Mention your commitment to being present during the required periods to demonstrate reliability.
We think you need these skills to ace Temporary Receptionist/Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a receptionist or office manager. Focus on skills like communication, organisation, and customer service that align with the job description.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key duties mentioned in the job description. Mention your availability for the specified dates and express enthusiasm for the role.
Highlight Relevant Skills: In your application, emphasise skills such as handling phone calls, managing guests, and maintaining a tidy reception area. Use examples from past experiences to demonstrate these skills.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for this role.
How to prepare for a job interview at The Maine Group
✨Show Your Organisational Skills
As a Receptionist/Office Manager, you'll need to demonstrate your ability to stay organised. Bring examples of how you've managed multiple tasks in previous roles, such as scheduling appointments or handling office supplies.
✨Practice Your Greeting
First impressions matter! Practice a warm and professional greeting. You’ll be the first point of contact for guests, so make sure you convey friendliness and confidence when meeting and greeting visitors.
✨Familiarise Yourself with Office Equipment
Since you'll be using various office equipment like franking machines and courier booking systems, it’s beneficial to familiarise yourself with these tools beforehand. If you have experience with similar equipment, be ready to discuss it.
✨Prepare for Common Questions
Anticipate questions related to handling difficult situations, such as managing a busy reception area or dealing with an upset guest. Prepare concise examples from your past experiences that showcase your problem-solving skills.
