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- Tasks: Support three Directors by managing emails, diaries, and travel arrangements.
- Company: Join a leading charity making a real difference in the community.
- Benefits: Enjoy hybrid working with 3 days in the office and 2 days at home.
- Why this job: Gain valuable experience while working closely with senior leaders in a dynamic environment.
- Qualifications: Must have prior EA or PA experience at Director level and strong IT skills.
- Other info: This is a temporary role for 8-12 weeks, starting ASAP.
This is an exciting opportunity for an experienced Executive Assistant to support three senior Directors (Finance, Marketing & Retail, and HR) at a leading charity on a temporary basis for 8–12 weeks. The role will start ASAP, so please only apply if you are immediately available and free for the whole duration.
Key duties:
- Managing busy inboxes for each Director, ensuring emails are prioritised and actioned appropriately
- Coordinating complex diaries, scheduling meetings, and appointments
- Organising travel, meetings, and other bookings
- Acting as a first point of contact for internal teams and external stakeholders
- Handling ad hoc administrative tasks to support day-to-day operations
Requirements:
- Previous experience as an Executive Assistant or Personal Assistant at Director level
- Enhanced DBS
- Confident managing multiple diaries and inboxes
- Excellent organisational and communication skills
- Strong IT skills, including MS Office
Temporary Executive Assistant employer: The Maine Group
Contact Detail:
The Maine Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Temporary Executive Assistant
✨Tip Number 1
Familiarise yourself with the charity sector and the specific organisation's mission. Understanding their values and goals will help you tailor your approach during interviews and demonstrate your genuine interest in supporting their Directors.
✨Tip Number 2
Brush up on your diary management skills, especially for multiple executives. Be prepared to discuss your strategies for prioritising tasks and managing conflicting schedules, as this will be crucial for the role.
✨Tip Number 3
Showcase your IT proficiency, particularly with MS Office. Consider preparing examples of how you've used these tools to streamline processes or improve efficiency in previous roles, as this will highlight your capability to support the Directors effectively.
✨Tip Number 4
Network with professionals in similar roles or within the charity sector. Engaging with others can provide insights into the expectations of an Executive Assistant and may even lead to valuable referrals or recommendations.
We think you need these skills to ace Temporary Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an Executive Assistant, particularly any roles where you supported senior management. Emphasise your skills in managing busy inboxes and coordinating complex diaries.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the key duties mentioned in the job description. Explain how your previous experiences align with the requirements of supporting three Directors and handling administrative tasks.
Highlight Relevant Skills: In your application, focus on your organisational and communication skills. Mention your proficiency in MS Office and any experience you have with managing multiple priorities, as these are crucial for this role.
Check Availability: Since the role requires immediate availability for 8-12 weeks, clearly state your availability in your application. This will help the employer understand that you can commit to the duration of the role.
How to prepare for a job interview at The Maine Group
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage multiple diaries and inboxes is crucial. Be prepared to discuss specific examples of how you've successfully organised schedules and prioritised tasks in previous roles.
✨Demonstrate Your Communication Prowess
Effective communication is key in this role. During the interview, highlight instances where you’ve acted as a liaison between different teams or stakeholders, showcasing your ability to convey information clearly and professionally.
✨Familiarise Yourself with the Charity's Mission
Understanding the charity's goals and values will help you connect with the interviewers. Research their recent projects or initiatives and be ready to discuss how your skills can contribute to their mission.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to handle conflicting priorities or unexpected changes, and explain how you managed those situations effectively.
