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- Tasks: Support high-profile executives and coordinate Board meetings with flexibility in hours.
- Company: Join a well-established property group in the vibrant West End of London.
- Benefits: Enjoy a mix of remote work and office presence, with flexible hours.
- Why this job: Gain valuable experience working with top-level executives in a dynamic environment.
- Qualifications: Experience in Board coordination and excellent communication skills required.
- Other info: This is a freelance role, perfect for those seeking part-time opportunities.
We are working with a well-established property group based in the West End of London. They are seeking a part-time PA / Board Coordinator to work between 16-24 hours per week over four days (Tuesday to Friday) with some office presence and some remote working.
The role is for not just PA support but an experienced Board coordinator who can interface with a high profile, demanding Chairman, Leadership team and external Board of Directors. The working hours will be agile but will ramp up quarterly around Board and committee meetings to handle the extra coordination of these processes, so we need a candidate who is flexible on working hours.
Duties
- Manage diary of Chairman, COO and other Executives
- Engage and co-ordinate with Board members and their admin teams
- Liaise with outsourced providers, accounting, property, legal, marketing services
- Manage the schedule of daily/weekly/monthly reoccurring meetings and book rooms accordingly
- Prepare and circulate meeting agendas, minutes, notes and other supporting documentation
- Prepare and disseminate correspondence
- Proofread, sense check and finalise official documentation
- Make travel arrangements
- Procure office supplies and ensure stock levels
- Data input
You
- Experience coordinating Board papers, meetings and processes
- Proven ability to liaise with demanding, high-profile executives and non-executives
- Experience as a Senior EA and ability to deftly manage schedules and actions
- Excellent written and verbal communication skills
- Integrity and professionalism
- Proficiency in MS Office and SharePoint sites
This role will be hired on a freelance or contractor basis, rather than a permanent contract. If you are an experienced board level PA and have experience in coordination of Board processes and liaising with Board executives and seeking part-time work in a lovely environment, then please do apply!
Part Time PA / Board Coordinator employer: The Maine Group
Contact Detail:
The Maine Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time PA / Board Coordinator
✨Tip Number 1
Familiarise yourself with the property sector and the specific challenges faced by property groups. This knowledge will help you engage more effectively with the Chairman and Board members, showcasing your understanding of their needs.
✨Tip Number 2
Highlight your flexibility in working hours during interviews. Since the role requires adaptability around Board meetings, demonstrating your willingness to adjust your schedule can set you apart from other candidates.
✨Tip Number 3
Prepare examples of your previous experience coordinating Board meetings and managing high-profile executives. Being able to discuss specific situations where you successfully handled demanding schedules will strengthen your candidacy.
✨Tip Number 4
Network with professionals in the property industry or those who have worked as Board coordinators. Building connections can provide valuable insights and potentially lead to referrals for the position.
We think you need these skills to ace Part Time PA / Board Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in coordinating Board meetings and supporting high-profile executives. Use specific examples to demonstrate your skills in managing schedules and documentation.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention your flexibility with working hours and your experience in liaising with demanding executives, as this is crucial for the position.
Highlight Key Skills: In your application, emphasise your proficiency in MS Office and SharePoint, as well as your excellent written and verbal communication skills. These are essential for the role and should be clearly stated.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter. Ensure there are no typos or grammatical errors, as attention to detail is vital for this position.
How to prepare for a job interview at The Maine Group
✨Showcase Your Coordination Skills
Be prepared to discuss your experience in coordinating Board meetings and processes. Highlight specific examples where you successfully managed schedules, prepared agendas, and liaised with high-profile executives.
✨Demonstrate Flexibility
Since the role requires flexibility in working hours, be ready to explain how you can adapt to changing schedules, especially during busy periods around Board meetings. Share past experiences that showcase your ability to handle such demands.
✨Communicate Effectively
Excellent written and verbal communication skills are crucial for this role. Practice articulating your thoughts clearly and concisely, and consider preparing a few examples of how you've effectively communicated with senior executives or Board members in the past.
✨Familiarise Yourself with Relevant Tools
Proficiency in MS Office and SharePoint is essential. Brush up on these tools before the interview, and be ready to discuss how you've used them in previous roles to enhance productivity and organisation.
