Temporary Project Administrator
£16.52 - 19.26ph inclusive of holiday pay
Hours: 8am - 5pm
Fully office based, London - hybrid once fully up to speed
An established consultancy is looking for an experienced Project Administrator to join a dynamic team supporting critical engineering and project delivery. This is a fast-paced role that plays a central part in resource planning, client reporting, and operational efficiency across multiple projects.
Key Responsibilities:
- Maintain and update resource planning tools (e.g. Staff Chart)
- Track staff utilisation, flagging over/under-resourcing for recruitment or redeployment
- Schedule and lead weekly resource review meetings
- Present resource data and project updates to senior stakeholders
- Record and action meeting outcomes; update planning tools accordingly
- Support and supervise Project Administrators within the commercial team
- Produce monthly client cost reports and liaise with Finance for billing and forecasts
- Assist in preparing cost and staff utilisation reports
- Provide project support: document formatting, meeting minutes, and BID preparation
- Manage diary bookings, travel and accommodation for project staff
- Organise and support meetings, events, and hospitality
- Maintain CRM systems and internal platforms (e.g. SharePoint, EBS)
- Assist with actions from Board and project meetings
- Respond to client and internal queries with professionalism
- Support filing systems, documentation control, and QA gateway management
- Provide hands-on admin support to engineering teams working on internal platforms (e.g. Nucleus)
- Ensure compliance with company quality management systems and administrative procedures
- Coach and train new administrators on internal systems and processes
Experience & Skills Required:
- Minimum 2 years’ experience in a similar administrative or project support role
- Proficient in Microsoft Office (especially Excel, Outlook, and Word)
- Excellent organisational and time management skills
- High attention to detail and accuracy in documentation and reporting
- Strong interpersonal skills with the ability to communicate across all levels
- Experience working in a fast-paced, multi-project environment
- Confident managing competing priorities and working to deadlines
- Familiarity with internal platforms such as SharePoint, CRM, or resource planning tools is an advantage
A collaborative, solution-oriented mindset and commitment to quality
