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For Companies At a Glance
- Tasks: Support a dynamic Founder in a fast-paced creative agency.
- Company: Join a growing agency in fashion, beauty, culture, and lifestyle.
- Benefits: Competitive salary, creative environment, and career development opportunities.
- Why this job: Gain exposure to leadership and make a real impact on business growth.
- Qualifications: Highly organised, proactive, and experienced in managing schedules.
- Other info: Flexible hours and a vibrant team atmosphere await you.
The predicted salary is between 35000 - 45000 £ per year.
Location: Shepherd's Bush, London
Salary: £35,000-£45,000
Full-Time 5 Days per Week
Hours: 8:30am – 6:00pm (flexibility required)
Start: ASAP
About the Personal Assistant Role
Personal Assistant / Founder's Assistant to support the Founder of a dynamic and fast-growing creative agency working across fashion, beauty, culture, and lifestyle. This is a hands-on, fast-paced role for someone who is highly organised, proactive, and solutions-driven, aiming to enable the smooth running and continued growth of the business.
As a Personal Assistant / Founder's Assistant, you will provide high-level administrative, organisational, and operational support to the Founder, ensuring day-to-day priorities are managed efficiently, schedules are maintained, and key tasks and projects stay on track. You will thrive in a varied environment and take ownership of responsibilities while anticipating needs before they arise.
Key Responsibilities
- Providing comprehensive daily support to the Founder
- Managing complex calendars, diaries, meetings, and travel arrangements
- Coordinating schedules to ensure priorities are effectively managed
- Supporting the Founder in maintaining focus on strategic and business-critical tasks
- Tracking project timelines, deadlines, and action items
- Managing communications, follow-ups, and reminders
- Handling personal errands and personal diary management where required
- Overseeing office and studio organisation to ensure a well-functioning workspace
- Managing logistics including deliveries, couriers, and general coordination
- Ensuring the Founder's day runs smoothly and efficiently
- Proactively identifying issues and implementing practical solutions
Skills & Experience Required
- Highly organised with exceptional attention to detail
- Proactive, reliable, and able to anticipate needs
- Experienced in managing diaries, schedules, and competing priorities
- Comfortable working in a fast-paced, ever-changing environment
- A strong communicator with excellent written and verbal skills
- Confident handling confidential information with discretion
- Adaptable, resourceful, and willing to take initiative
- Able to multitask and prioritise effectively under pressure
- Previous experience as a Personal Assistant, Executive Assistant (EA), or similar support role is highly desirable.
Why Apply for This Personal Assistant Role?
- Work directly with a Founder and gain exposure to leadership at a high level
- Be a central part of a growing and ambitious creative agency
- Play a key role in enabling the Founder to focus on business growth and strategy
- Join a supportive, energetic, and creative working environment
- Develop your career within a fast-moving and exciting industry
Working Arrangement
- Full-time Personal Assistant role (5 days per week)
- Based in Shepherd's Bush, London or working alongside the Founder
- Standard hours: 8:30am – 6:00pm, with flexibility required when needed
If you are a highly capable Personal Assistant looking for a role where you can take ownership, make a real impact, and work closely with an ambitious Founder, we'd love to hear from you.
Personal Assistant (PA) in London employer: The Maine Group
Contact Detail:
The Maine Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant (PA) in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential employers on LinkedIn. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and the role. Understand their values and how you can contribute as a Personal Assistant. Tailor your responses to show you're the perfect fit!
✨Tip Number 3
Practice your communication skills. As a PA, you'll need to be a strong communicator. Role-play common interview questions with a friend or in front of the mirror to boost your confidence.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Personal Assistant (PA) in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your organisational skills and any experience managing diaries or schedules. We want to see how you can bring your unique flair to our fast-paced environment!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your proactive nature and how you anticipate needs before they arise. Let us know why you're excited about working with a dynamic Founder in a creative agency.
Showcase Relevant Experience: When detailing your previous roles, focus on experiences that align with the responsibilities listed in the job description. Whether it's managing complex calendars or handling confidential information, we want to see how you've excelled in similar situations.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. We can't wait to hear from you!
How to prepare for a job interview at The Maine Group
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Personal Assistant in a creative agency. Familiarise yourself with managing complex calendars, coordinating schedules, and supporting the Founder. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Bring examples of how you've successfully managed competing priorities in the past. Whether it's through a portfolio or anecdotes, illustrate your ability to keep things running smoothly. Highlight any tools or systems you use to stay organised, as this is crucial for the role.
✨Demonstrate Proactivity
During the interview, share instances where you anticipated needs before they arose. This could be anything from suggesting improvements in processes to handling unexpected challenges. Employers love candidates who can think ahead and take initiative, especially in a fast-paced environment.
✨Communicate Clearly and Confidently
As a Personal Assistant, strong communication skills are key. Practice articulating your thoughts clearly and confidently. Be prepared to discuss how you handle confidential information and maintain discretion, as this will reassure the interviewer of your professionalism.