Executive Assistant to Company Secretary
£60,000-£70,000 + discretionary bonus Permanent London
A high-profile international investment organisation is looking for a highly organised Executive Assistant to the Group Company Secretary, supporting the organisation's Boards, Committees and wider corporate governance activity.
This is a busy, varied role for an experienced Executive Assistant with previous Board and Committee coordination experience, exceptional attention to detail and proven confidence liaising with senior stakeholders.
The Role
- Coordinate quarterly Board and Committee meetings across multiple global regions
- Manage Board calendars, meeting logistics, papers, materials and follow-up actions
- Prepare and amend high-level documents and PowerPoint presentations
- Maintain Board records, registers and governance databases
- Support Directors, senior stakeholders and the Company Secretary with Board activity
- Ensure Board governance records are maintained accurately, securely and confidentially
- Travel internationally to support quarterly Board meetings when required
About You
- Previous Board or Committee coordination experience is essential
- Experience with BoardVantage or a similar Board portal is highly desirable
- Exceptionally organised with meticulous attention to detail
- Digitally confident and comfortable learning new systems, technology and AI tools
- Strong document creation and MS Office skills, including PowerPoint
- Proactive, capable and confident working independently
- Comfortable liaising with senior stakeholders and handling confidential information
- Professional, discreet and able to manage competing priorities effectively
Working pattern: 5 days per week in the London office
Travel: International travel required; additional hours may be needed around Board meetings
Executive Assistant /Board Coordinator in London employer: The Maine Group
Join a dynamic team in the heart of London as a Receptionist/Administrator, where you will enjoy a supportive work culture that values collaboration and professional growth. With competitive hourly rates and the opportunity to gain valuable experience in a bustling environment, this temporary role offers a unique chance to enhance your skills while working in one of the world's most vibrant cities.
