Executive Assistant and Team Support

Executive Assistant and Team Support

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Temporary role – ASAP start

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£24 – £25.5 per hour

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Hours: Full-time, 37.5 hours per week

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Hybrid working – minimum two days per week in London Office

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We are looking for an experienced and proactive Executive Assistant and Team Support professional. You will be a core member of the team, providing high-quality executive support to the Director and two Assistant Directors, alongside overseeing effective administrative and operational systems that enable the Directorate to run smoothly.

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You will also line manage a part-time Operations Support Administrator and play a key role in coordinating day-to-day operations, onboarding new staff, supporting events and meetings, and administering small grants.

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This is a varied and fast-paced role suited to someone who enjoys being at the heart of a team, anticipates needs, and takes pride in delivering well-organised and professional support.

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Key responsibilities

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Executive and Administrative support

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• Proactively manage diaries for the Director and two Assistant Directors, including scheduling, room booking, travel and accommodation, and responding to urgent requests.

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• Provide high-quality support for meetings and events, including preparing agendas, formatting papers and presentations, organising venues and refreshments, and taking minutes where required.

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• Maintain accurate records across systems including CRM and SharePoint, and ensure information is appropriately filed and up to date.

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• Act as the first point of contact for general administrative queries within the Directorate.

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Operations and coordination

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• Line manage the Operations Support Administrator, supporting performance and professional development.

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• Organise team events, away days, and development activities using online collaboration tools where appropriate.

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• Manage onboarding of new starters and coordinate inductions for colleagues across the organisation.

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• Work with the Programme Manager to share organisational updates and respond to information requests from across the organisation.

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Finance and grants

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• Act as the main contact for routine finance queries including expenses and purchasing.

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• Set up and administer small grants using Salesforce Grants, including due diligence, agreements, liaison with applicants, and processing payments.

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About you

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You will be highly organised, adaptable and proactive, with the confidence to support senior leaders in a busy and collaborative environment. You will demonstrate strong judgement, attention to detail and a commitment to inclusive ways of working.

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We are looking for someone who has:

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Essential

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• Experience providing high-quality executive or administrative support to senior leaders or a busy team.

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• Excellent diary management and organisational skills.

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• Strong interpersonal and communication skills (written and verbal).

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• Confidence prioritising competing demands in a fast-paced environment.

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• Excellent attention to detail and ability to manage tasks from start to finish.

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• Proficiency in Microsoft Office applications (Outlook, Word, Excel and PowerPoint).

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• A commitment to equity, diversity and inclusion.

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• The flexibility to respond calmly and professionally to urgent and changing priorities.

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