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- Tasks: Support a high-profile Partner and manage complex global schedules.
- Company: Dynamic Venture Capital firm located in vibrant Mayfair.
- Benefits: Competitive salary, bonus, hybrid working, and amazing lifestyle perks.
- Why this job: Join a fun, collaborative team and make an impact in a fast-paced environment.
- Qualifications: Experience as an Executive Assistant in a global company and strong communication skills.
- Other info: Enjoy a unique culture with opportunities for growth and exciting projects.
The predicted salary is between 60000 - 84000 £ per year.
Executive AssistantA varied and exciting role combining Executive Assistant duties to the Founding Partners with Office Coordination tasks. You will be joining a highly successful and dynamic start up investment firm. They have had huge success over their first 18 months and are now looking to solidify their operations with the hire of an EA/Coordinator.
You will be the go-to for operations, supporting the 3 Founding Partners with a range of EA duties as well as managing agendas, arranging meetings and events, creating admin processes and ensuring the team stays organised as they scale.
The role is primarily office-based to support a collaborative team that thrives on working together in person, however they also offer lots of flexibility and work life balance.
The Role
Executive Support: Proactive diary management and travel coordination for three Founding Partners
Scheduling: Preparing agendas, taking minutes, and chasing actions for quarterly portfolio reviews and internal board meetings
Office Management: Acting as the \”front of house\” for visitors, managing supplier relationships (landlords, maintenance), and ensuring the office runs seamlessly
Event Planning: Coordinating team off-sites, internal events, and the annual AGM in New York.
Deal Support: Helping prepare investor reports, formatting pitch decks update the CRM, assisting with document preparation and fundraise coordination.
You
Degree educated (or graduate calibre)
A few years experience as an EA / Team Assistant within Financial Services or similar fast paced environment.
Tech Savvy: Highly proficient in the Microsoft Office suite; experience with CRM systems is a plus.
Proactive Mindset: A high performer with a positive, \”can-do\” attitude who is happy to handle simple tasks while eyeing long-term career evolution.
Communication: Exceptional interpersonal and organisational skills with the ability to keep projects and people on schedule.
Location: Able to commute to the London office daily, enjoying the energy of a fast-paced, collaborative team environment.
Hands on, happy to help out with whatever is needed and enjoyed a varied position
This is a truly great position for an ambitious and dedicated Assistant with experience in FS or other fast paced professional services environment. A great chance to join a friendly, charismatic and high performing team and be pivotal in supporting their continued success!
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Executive Assistant employer: The Maine Group
Contact Detail:
The Maine Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Since this role is all about supporting a high-profile Partner, show that you understand their priorities and how you can help streamline their schedule effectively.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to engage with various stakeholders. Role-play common scenarios with a friend to boost your confidence and ensure you come across as engaging and professional.
✨Tip Number 4
Don't forget to apply through our website! We’ve got some fantastic opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates. Plus, it’s super easy!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Show Off Your Experience: When you're writing your application, make sure to highlight your experience as an Executive Assistant in fast-paced environments. We want to see how you've managed complex schedules and supported high-profile individuals, so don’t hold back!
Tailor Your Application: Take a moment to tailor your application specifically for this role. Mention the skills and experiences that align with the job description, like your tech-savviness and exceptional communication skills. It shows us you’re genuinely interested!
Be Engaging and Authentic: We love a bit of personality! Make sure your application reflects who you are. Use a friendly tone and let your enthusiasm for the role shine through. We’re looking for someone who fits into our collaborative culture.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this fantastic opportunity. Plus, it’s super easy to do!
How to prepare for a job interview at The Maine Group
✨Know Your Partner
Before the interview, do some research on the Partner you'll be supporting. Understand their background, interests, and any recent projects they've been involved in. This will help you tailor your responses and show that you're genuinely interested in the role.
✨Master Diary Management
Since diary management is a key part of the role, be prepared to discuss your experience with scheduling across time zones. Bring examples of how you've successfully managed complex calendars in the past, and be ready to demonstrate your tech skills with tools like MS Office and G Suite.
✨Showcase Your Communication Skills
As an Executive Assistant, exceptional communication is crucial. During the interview, practice clear and confident communication. You might even want to prepare a brief pitch about yourself that highlights your relevant experience and how you can add value to the team.
✨Emphasise Team Spirit
This role requires a great team player attitude. Be ready to share examples of how you've collaborated with others in previous roles. Highlight instances where you've gone above and beyond to support your teammates, showing that no task is too small for you.
