Executive Assistant to Company Secretary
£60,000–£70,000 + discretionary bonus | Permanent | London
The Role
- Coordinate quarterly Board and Committee meetings across multiple global regions
- Manage Board calendars, meeting logistics, papers, materials and follow-up actions
- Prepare and amend high-level documents and PowerPoint presentations
- Maintain Board records, registers and governance databases
- Support Directors, senior stakeholders and the Company Secretary with Board activity
- Ensure Board governance records are maintained accurately, securely and confidentially
- Travel internationally to support quarterly Board meetings when required
About You
- Previous Board or Committee coordination experience is essential
- Experience with BoardVantage or a similar Board portal is highly desirable
- Exceptionally organised with meticulous attention to detail
- Digitally confident and comfortable learning new systems, technology and AI tools
- Strong document creation and MS Office skills, including PowerPoint
- Proactive, capable and confident working independently
- Comfortable liaising with senior stakeholders and handling confidential information
- Professional, discreet and able to manage competing priorities effectively Experience within investment or financial services, would be advantageous, although not essential.
Working pattern: 5 days per week in the London office with very balanced hours (9-5) with the exception of quarterly for board meetings
Travel: International travel required quarterly with additional hours may be needed around Board meetings
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Executive Assistant /Board Coordinator in City of London employer: The Maine Group
Join a dynamic and supportive team as a Senior Executive Assistant in Tadworth, Epsom, where we prioritise employee well-being and professional growth. Our hybrid work model offers flexibility, allowing you to balance your career with personal commitments while contributing to meaningful projects in the charity or health sector. With a strong emphasis on collaboration and development, we provide ample opportunities for you to enhance your skills and advance your career in a nurturing environment.
