HR Operations Systems Coordinator in Gloucester

Manpower are currently seeking an interim HR Operations System Coordinator to work with our global FMCG client, The Magnum Ice Cream Company, renowned for brands such as Magnum, Ben & Jerry's, Cornetto and Wall's, and become an integral part of their fast-paced FMCG environment. The position is based at Barnwood, Gloucester. This is a full-time temporary role for 6 months, requiring 37.50 hours per week, Monday to Friday. Compensation for this role is competitive, paying up to £40,000 per annum, pro rata, depending upon experience.

Main Job Purpose: To support the effective delivery of HR and Training processes during a period of demerger, including system implementation testing, ongoing payroll processing and training administration. This position will actively contribute to the successful implementation and optimisation of HR systems (including Workday) through User Acceptance Testing (UAT), validation of process flows, and correction of data discrepancies. It will also oversee the end-to-end coordination of manual payroll activities, ensuring employees are paid accurately and on time, including the correct application of overtime, sickness, and statutory payments. In addition, the role will support the planning, coordination, and monitoring of training activities across the shop floor, ensuring employees are equipped with the necessary skills, technical knowledge, and mandatory certifications to perform their roles safely and effectively.

Key Skills and Responsibilities:

• Demerger Support: Assist with HR and operational activities related to the demerger, ensuring smooth transition and continuity of people processes. Support data separation, validation, and alignment with new organisational structures.
• System Testing & Data Management: Conduct User Acceptance Testing (UAT) for Workday process flows, ensuring accuracy and functionality. Identify, investigate, and resolve data discrepancies, ensuring high data integrity across systems. Support continuous improvement of HR systems and processes.
• Payroll Administration: Manage and run manual monthly payroll processes accurately and within deadlines. Calculate and validate overtime payments and absence-related pay, including sickness and statutory sick pay (SSP). Ensure compliance with payroll policies, legislation, and audit requirements. Support pay issues on site and communications with employees.
• Training Coordination & Administration: Schedule and book internal and external training. Raise and process Purchase Orders. Provide administrative support to the Training Team. Ensure completion of mandatory training (e.g. food safety, forklift licences) and maintain accurate training records.
• General HR Support: Provide administrative support to HR team as required. Ensure compliance with company policies, procedures, and relevant legislation.

Professional Qualifications: GCSEs (or equivalent) including Maths and English (C/5 and above). CIPD Level 3 (or working towards) is desirable but not essential.

Experience Required:

• ESSENTIAL: Previous experience in HR, payroll, or administrative roles. Experience supporting payroll processes, including manual calculations. Experience coordinating training and supporting learning and development activities. Familiarity with HR systems, including Workday. Strong Microsoft Office skills, including Excel, Word and PowerPoint. Strong analytical skills, including the ability to manipulate data. High level of accuracy and attention to detail. Strong organisational and time management skills, with the ability to meet deadlines. Effective communication skills, with the ability to work collaboratively across teams.
• PREFERRED / DESIRABLE: Exposure to organisation change (e.g. Demergers). Experience in a manufacturing environment. Familiarity with Open Options (Crown).

Gloucester working environment: Ice cream manufacturing environment. There is an onsite restaurant available, serving breakfast and lunch. Uniform for manufacturing workers. Staff shop selling discounted products. Onsite parking. Close proximity to M5 motorway and a 20 minute drive from Cheltenham.