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- Tasks: Lead administration for the Estates Division, managing finance and secretarial functions.
- Company: Join a prestigious institution with a focus on innovation and collaboration.
- Benefits: Competitive salary, generous leave, pension scheme, and hybrid working options.
- Why this job: Make a real impact in a dynamic environment while developing your professional skills.
- Qualifications: Strong IT skills, financial administration experience, and excellent communication abilities.
- Other info: Opportunity for career growth and involvement in strategic decision-making.
The predicted salary is between 43277 - 51714 £ per year.
The LSE is seeking to employ a Head of Administration (Estates). The post holder will be an attendee of the Senior Management Team within the Estates Division contributing to the corporate management of the Division with responsibility for managing all administration, secretarial functions, finance administration, and systems within the Division.
The post holder will work closely with various Estates subdivisions; the Facilities Management, Capital Development and Property and Space Management alongside a close working relationship with the FP&A Manager in Finance to ensure smooth running and efficiency of the service. To communicate with Finance division on a regular basis to provide updates with status of projects (after liaising with PM's in Cap Dev team) as well as any significant other budget constraints known.
To bear responsibility for day-to-day financial administration; deal with internal and external accounts queries, processing of invoices and internal debit charges, recharges etc. Review and keep up to date with transactions in ledgers with anything that may be miscoded to be amended and reallocated.
To independently plan, conduct, and report on matters relating to the Estates Division, for the purpose of management information provision and strategic decision making. The post holder will also undertake administration for the Senior Management Team, providing general assistance in a wide range of tasks and projects and ensure that committees are appropriately serviced.
To bear responsibility for maintaining accreditation of the Quality Management System (QMS) to ISO 9001:2015 standard, by monitoring QMS procedures, challenging inefficiencies and working with various Estates subdivisions to initiate changes to procedure and documentation where required. To liaise daily with staff at all levels across the School, as well as students and other stakeholders, acting as the initial point of contact in all matters concerning senior members of the Estates Division.
The post holder should have:
- Excellent IT skills covering latest versions of Microsoft Office software: Word, Excel, Outlook, Power Point, Internet Explorer.
- Excellent interpersonal and communication skills including written English grammar and spelling.
- Experience of financial administration including budget setting and monitoring.
- Ability to prepare basic technical and management reports for monitoring and decision making by senior management.
- Ability to plan, prioritise and organise own workload and the workload of others in order to consistently meet deadlines, often under pressure.
- Experience of leading and working as part of a team and contributing to the effective team performance.
- Ability to select appropriate methods for data gathering and analysis.
- Demonstrable practical knowledge of Health & Safety and Fire Safety.
We offer an occupational pension scheme, generous annual leave, excellent training and development opportunities, and hybrid working arrangements.
For further information about the post, please see the how to apply document, job description and the person specification. If you have any queries about applying on the online system, or require an alternative format for the application, please e-mail: The closing date for receipt of applications is 01st March UK time). Regrettably, we are unable to accept any late applications.
Head of Administration in London employer: The London School of Economics & Political Science
Contact Detail:
The London School of Economics & Political Science Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Head of Administration in London
✨Tip Number 1
Network like a pro! Reach out to people in the Estates Division or similar roles on LinkedIn. A friendly chat can give us insights into the company culture and maybe even a foot in the door.
✨Tip Number 2
Prepare for the interview by researching common questions for administrative roles. We should also think about how our skills match the job description, especially around financial administration and team leadership.
✨Tip Number 3
Show off our IT skills during the interview! Be ready to discuss how we’ve used Microsoft Office tools in past roles, especially Excel for budget monitoring. It’s all about demonstrating our expertise.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure our application gets noticed. Plus, we can keep track of our application status easily.
We think you need these skills to ace Head of Administration in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight how your skills and experiences align with the Head of Administration role. We want to see how you can contribute to our Estates Division, so don’t hold back on showcasing relevant achievements!
Show Off Your Communication Skills: Since this role involves a lot of communication with various teams, it’s crucial to demonstrate your excellent written English grammar and spelling. Keep your application clear and concise, and let your personality shine through!
Highlight Financial Experience: Given the financial administration aspect of the job, make sure to detail your experience with budget setting and monitoring. We’re looking for someone who can handle day-to-day financial tasks smoothly, so share any relevant examples from your past roles.
Apply Through Our Website: We encourage you to apply directly through our website for a seamless application process. It’s the best way to ensure your application gets the attention it deserves, and we can’t wait to see what you bring to the table!
How to prepare for a job interview at The London School of Economics & Political Science
✨Know Your Stuff
Make sure you thoroughly understand the role of Head of Administration within the Estates Division. Familiarise yourself with the key responsibilities, such as financial administration and communication with various subdivisions. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Skills
Prepare to discuss your excellent IT skills and experience with Microsoft Office software. Be ready to provide examples of how you've used these skills in previous roles, especially in financial administration and report preparation. This will demonstrate your capability to handle the technical aspects of the job.
✨Communicate Effectively
Since strong interpersonal and communication skills are crucial for this role, practice articulating your thoughts clearly. You might be asked about your experience liaising with different teams or stakeholders, so have some examples ready that highlight your ability to communicate effectively under pressure.
✨Demonstrate Leadership
As a potential leader in the Senior Management Team, be prepared to discuss your experience in leading teams and contributing to effective performance. Share specific instances where you've successfully managed workloads, prioritised tasks, or initiated changes to improve processes. This will showcase your leadership qualities and strategic thinking.
