At a Glance
- Tasks: Coordinate specialist patient pathways and provide essential administrative support in a healthcare setting.
- Company: The London Clinic, a leading independent charitable hospital since 1932.
- Benefits: Flexible working, private medical insurance, pension scheme, and career development opportunities.
- Other info: Join a diverse team committed to exceptional patient care and professional growth.
- Why this job: Make a real difference in patient care while gaining valuable experience in a dynamic environment.
- Qualifications: Experience in healthcare administration, strong audio typing skills, and attention to detail.
The predicted salary is between 30000 - 40000 £ per year.
Hours: 37.5 hours per week. Monday to Friday. Shift patterns: 8:00am to 4:30pm, 9:00am to 5:30pm or 9:30am to 6:00pm.
Contract: 18 Months Fixed-Term Contract.
About Us
Established in 1932, The London Clinic is one of the UK's largest independent charitable hospitals, providing exceptional care across a wide range of medical and surgical specialties. Our Haematology service delivers highly specialised care for patients undergoing complex treatments, including stem cell collection and transplantation. Working closely with national and international donor organisations, our teams play a vital role in supporting life changing and potentially lifesaving treatment pathways. As a charity, everything we do is focused on patient care. Behind every successful treatment is a dedicated team of clinical and non-clinical colleagues working together to provide a seamless experience for patients and donors.
This Medical Secretary role is an important part of that journey, helping to coordinate specialist services, support clinical teams and ensure patients receive the highest standard of care from referral through to treatment.
The Role
This is a varied and rewarding role where you will help coordinate specialist patient and donor pathways within a highly specialised clinical service. Working closely with clinicians, patients, donor organisations and external partners, you will play an important role in ensuring the smooth delivery of stem cell collection services and supporting patients throughout their treatment journey.
We're looking for a highly organised administrator with strong audio typing skills, exceptional attention to detail and experience working within a healthcare environment. You will be confident managing sensitive information, prioritising competing demands and maintaining accuracy within a busy service. This opportunity would suit someone who enjoys working collaboratively, takes pride in delivering high quality administrative support and understands the important contribution that non-clinical teams make to patient care.
What You'll Be Doing
- Providing comprehensive administrative support to the Stem Cell Collection Service.
- Coordinating donor medicals, stem cell collections and related appointments.
- Audio typing medical reports, referrals, discharge summaries and clinical correspondence.
- Managing documentation and administration for donor organisations including Anthony Nolan, DKMS and NHS Stem Cell Donor Registry programmes.
- Maintaining accurate patient records using systems such as MOSAIQ and DGL.
- Liaising with patients, clinicians, donor organisations, insurance companies and other external stakeholders.
- Supporting the day to day running of the department through effective office administration.
- Ensuring confidential patient information is always handled accurately and professionally.
What We're Looking For
- Previous experience within a healthcare or medical administration environment.
- Strong audio typing skills.
- Experience using MOSAIQ and/or DGL.
- Exceptional attention to detail.
- Experience within private healthcare.
- Experience within haematology, oncology, stem cell or transplant services.
- Experience working with donor organisations or external healthcare agencies.
Benefits
We offer a range of benefits including flexible working and great career opportunities. Our core benefits are:
- Private Medical Insurance.
- Contributory pension scheme (total contribution up to 20%).
- Life assurance.
- Travel season ticket loan.
- Family friendly benefits.
- A range of retail discounts.
- Excellent career development; with clear career pathways and access to further education.
We are committed to safeguarding and protecting all adults at risk, children and young people by implementing robust safer recruitment practices during our selection process. Pre-employment checks are undertaken in accordance with industry standards and regulations, and successful applicants may be required to undertake an Enhanced Disclosure via the Disclosure and Barring Service (DBS). If you would like further information about our safer recruitment policy then please contact a member of our recruitment team.
The London Clinic is proud of its diverse workforce and is committed to building a team that represents a variety of backgrounds, perspectives, and skills. We absolutely welcome applicants from underrepresented groups; if you think you have the skills and experience for the job, please apply - we would love to hear from you regardless of your background.
Medical Secretary (18 Months FTC) in London employer: The London Clinic
The London Clinic is an exceptional employer, offering a supportive and collaborative work environment where every team member plays a crucial role in delivering high-quality patient care. With a commitment to employee growth, we provide excellent career development opportunities, flexible working arrangements, and a comprehensive benefits package, including private medical insurance and a contributory pension scheme. Join us in making a meaningful impact in the healthcare sector while enjoying a fulfilling career in one of the UK's largest independent charitable hospitals.
StudySmarter Expert Advice🤫
We think this is how you could land Medical Secretary (18 Months FTC) in London
✨Network with Local Healthcare Professionals
Getting a temporary role in health sciences administration is all about who you know! Hit up local healthcare meetups or professional gatherings to make connections. Chat with people already in the field; they might know about temporary gigs at places like The London Clinic before they even hit the job boards!
✨Leverage University Career Services
If you're still studying or recently graduated, don’t forget about your university's career services. They often have exclusive links to temporary roles in health administration—it's a goldmine for finding opportunities that might not be advertised publicly. Plus, they can help you polish your interview skills!
✨Use Online Job Boards Wisely
When hunting for temporary roles, make sure you’re using job boards that cater specifically to health administration. Websites like NHS Jobs or HealthCareers might have listings for roles at The London Clinic. Set up alerts for new postings, so you jump on any opportunities as soon as they come up!
✨Showcase Your Adaptability in Interviews
Temporary roles often require you to hit the ground running. Use your interviews to highlight any past experiences where you’ve had to adapt quickly, whether it’s in a volunteer position or a past job. This will show The London Clinic you’re ready to step in and make an immediate impact!
We think you need these skills to ace Medical Secretary (18 Months FTC) in London
Some tips for your application 🫡
Highlight Your Health Sciences Knowledge:When applying for the Medical Secretary (18 Months FTC) at The London Clinic, make sure to showcase any relevant courses or degrees you have in health sciences or related fields. This background helps to demonstrate that you understand the sector and can hit the ground running in a temporary role.
Emphasise Administrative Skills:Since this is an administrative role, it’s essential to highlight your organisational skills, attention to detail, and proficiency with software commonly used in health sciences administration. Mention any specific tools or systems you’ve used, as these can really make you stand out to The London Clinic.
Keep It Concise and Relevant:As this is a temporary role, brevity is key. Make sure your CV is succinct and focuses on your most relevant experiences. Highlight your ability to adapt quickly and learn on the job, which is crucial in a short-term position like this.
Tailor Your Cover Letter:Use your cover letter to express your enthusiasm for the health sciences sector and your interest in the specific tasks you'd be handling at The London Clinic. Being clear about why you're the perfect fit for a temporary position will help demonstrate your motivation and readiness to contribute.
How to prepare for a job interview at The London Clinic
✨Brush Up on Health Regulations
Given that you're diving into health sciences administration, make sure you're well-versed in the latest health regulations and compliance standards. It’s a temporary role, so showing that you’re up to speed with current guidelines will highlight your readiness to hit the ground running for The London Clinic.
✨Demonstrate Your Organisational Skills
In health sciences administration, organisational skills are key. Prepare examples of how you’ve managed multiple tasks or handled administrative challenges in the past. Be ready to speak about your tools—whether that's a particular software or a method of project management—that you use to keep everything in check.
✨Tailor Your Motivation to the Temporary Nature
As this is a temporary position, it’s essential to express your enthusiasm for the role during the interview. Talk about what you aim to learn and how you see this experience fitting into your overall career goals. Employers love to see that you’re eager to contribute, even if it's just for a short time!
✨Prepare for Scenario-Based Questions
You might also encounter scenario-based questions during your interview. Be ready to demonstrate how you'd handle specific administrative challenges in a health setting. Think about common situations in health sciences and formulate your responses beforehand, so you come off as calm and capable when it counts.
