At a Glance
- Tasks: Support senior Executives by managing priorities and enhancing their productivity.
- Company: Join The London Clinic, a leading charitable hospital in the UK.
- Benefits: Enjoy life insurance, private medical cover, and a matched pension scheme.
- Other info: Dynamic work environment with opportunities for personal and career growth.
- Why this job: Make a real impact in healthcare while developing your professional skills.
- Qualifications: Experience as an Executive Assistant with strong organisational and communication skills.
The predicted salary is between 35000 - 45000 £ per year.
This is an exceptional opportunity to join the largest independent charitable hospital in the UK, supporting up to 3 senior Executives at the heart of our organisation.
As an Executive Assistant, you'll be a trusted partner who enables our leaders to perform at their best. This is a fast-paced, high-profile role where no two days are the same. You'll be expertly managing competing priorities, anticipating needs before they arise, and acting as a confident ambassador for both the Executives you support and the organisation.
We're looking for someone who thrives on being one step ahead; you'll be a proactive problem solver, an exceptional organiser and a confident gatekeeper who can build credibility with senior stakeholders, Trustees, clinicians and external partners. This is a role for someone who enjoys taking ownership, isn't afraid to challenge when needed and has the confidence to make decisions and keep things moving.
As a charity, everything we do is driven by our ambition to deliver outstanding patient care while reinvesting in healthcare innovation and making a lasting difference to patients and communities.
About us: Established in 1932, The London Clinic is one of the UK's largest private hospitals, with eight state-of-the-art facilities in the heart of London's medical community around Harley Street. As a charity, we reinvest in cutting-edge treatments, technology, and facilities to benefit our patients, staff, and the wider community. We offer a comprehensive range of services, from complex medical and surgical procedures to specialist cancer care. The London Clinic is known for its supportive, collaborative culture where every contribution is valued, guided by our core values: We go further, We work as one, We personalise care.
What you'll be doing:
- Providing proactive, high-level support to up to three senior Executives, helping them manage competing priorities and maximising their time.
- Managing complex diaries, inboxes and meeting schedules in a fast-paced environment.
- Acting as a confident first point of contact, building strong relationships with senior stakeholders, Trustees, clinicians and external partners.
- Preparing high-quality agendas, Board papers, presentations and correspondence.
- Coordinating Executive meetings, taking accurate minutes and tracking actions through to completion.
- Managing travel, expenses and wider Executive Office administration.
- Taking ownership of issues and escalations, ensuring they are managed efficiently and appropriately.
- Continuously looking for ways to improve processes and enhance the effectiveness of the Executive Office.
What we're looking for:
- You’ll be an experienced Executive Assistant who is highly organised, proactive and thrives in a fast-moving environment. You're confident working with senior leaders, know how to manage competing priorities and aren't afraid to use your initiative.
- You’ll bring experience supporting senior Executives, ideally across multiple stakeholders.
- Exceptional diary and inbox management skills.
- The confidence to build relationships, influence stakeholders and act as an effective gatekeeper.
- Excellent communication skills and the ability to produce high-quality documents, presentations and meeting minutes.
- Strong organisational skills, sound judgement and absolute discretion when handling confidential information.
- A calm, resilient and solutions-focused approach, with excellent attention to detail.
- A healthcare background would be advantageous, but we are very happy to explore other industry backgrounds.
What's in it for you:
- Life insurance - Get life cover worth four times your salary, whether you're full-time or part-time.
- Private medical cover - Once you've passed probation, our employee medical scheme gives you fast-track access to private healthcare.
- Pension - Join our matched pension scheme and enjoy up to 10% contributions.
- Employee assistance programme - From stress to practical guidance, our counselling service has your back.
- Blue light card - Unlock thousands of discounts! From supermarkets to holidays, fashion, tech, and days out, your Blue Light Card makes it all cheaper.
- Cycle to work - Pedal your way to a healthier, greener commute! Enjoy tax-free benefits while reducing your carbon footprint.
- Electric car scheme - Our Electric Car Scheme makes switching to a cleaner, eco-friendly ride simple and affordable.
- Subsidised staff restaurant - Dig into a variety of tasty, healthy meals without denting your wallet.
- Recognition programmes - Celebrate wins big and small! Our Recognition Programmes make sure your hard work doesn't go unnoticed.
We are committed to safeguarding and protecting all adults at risk, children and young people by implementing robust safer recruitment practices during our selection process. Pre-employment checks are undertaken in accordance with industry standards and regulations, and successful applicants may be required to undertake an Enhanced Disclosure via the Disclosure and Barring Service (DBS). If you would like further information about our safer recruitment policy, then please contact a member of our recruitment team.
The London Clinic values a diverse workforce and welcomes applications from all backgrounds. If you have the skills and experience for the role, we encourage you to apply. We are committed to supporting candidates throughout the recruitment process and will make reasonable adjustments where needed - please let us know if there is anything we can do to support you.
Executive Assistant employer: The London Clinic
The London Clinic is an exceptional employer, offering a dynamic work environment where ambition and personality are celebrated. With a strong commitment to employee growth through clear career pathways and access to further education, staff can thrive in their roles while contributing to outstanding patient care in one of London's most respected private hospitals. The supportive and collaborative culture, combined with the opportunity to make a real impact in healthcare, makes this an attractive place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at The London Clinic!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at The London Clinic.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at The London Clinic. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to The London Clinic and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at The London Clinic. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to The London Clinic's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at The London Clinic
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with The London Clinic.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at The London Clinic will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact The London Clinic and how you would contribute to adapting HR strategies.
