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For Companies At a Glance
- Tasks: Support the Director, manage recruitment operations, and streamline processes for growth.
- Company: A dynamic boutique recruitment agency with a focus on innovation.
- Benefits: Remote work, competitive salary, and bi-annual performance bonuses.
- Why this job: Join a growing team and make a real impact in recruitment operations.
- Qualifications: Experience in recruitment coordination or administrative support, and strong CRM skills.
- Other info: Fast-paced environment with opportunities for rapid career progression.
The predicted salary is between 36000 - 60000 £ per year.
A boutique UK-based recruitment agency is hiring its first-ever team member: a proactive, highly organised EA / Recruitment Operations Manager to partner directly with the Director. The business has been operating successfully for 10 years, and this hire will help unlock new opportunities, improve workflows, and support the agency's next phase of growth. This role blends EA support, candidate coordination, recruitment operations, and involvement in a digital/automation transformation. You'll help streamline processes, manage day-to-day operations, work with new tools and systems, and support strategic projects including CRM optimisation and workflow redesign. It is ideal for someone who is ambitious, ideas-driven, and keen to rapidly progress into a more senior role.
Responsibilities
- Manage the Director's diary, inbox, and daily workflow
- Coordinate interviews and prepare candidate documentation
- Keep all candidate/client data updated within the CRM
- Provide general administrative and organisational support
- Screen CVs and conduct qualification calls
- Assess candidate suitability against briefs
- Record notes and updates accurately in the CRM
- Maintain an excellent candidate experience through clear communication
- Partner with the Director on strategic and operational initiatives
- Support CRM/ATS improvements, testing, and data updates
- Assist with building new workflows, SOPs, and value-stream documentation
- Contribute ideas to improve efficiency, automation, and overall delivery
Candidate Management Recruitment's Operations Projects
This role is designed for someone who wants to grow quickly. Phase 1: Work closely with the Director on BAU recruitment and automation-led improvement projects. Phase 2: As the agency scales, you will step into a more senior operations role, begin hiring junior support, and lead your own initiatives. You will be encouraged to bring ideas, challenge the status quo, and own projects from concept to completion.
About You
- Highly organised, proactive, and comfortable managing multiple priorities
- Tech-savvy and excited about automation, optimisation, and AI
- Ambitious, driven, and motivated by career progression, increased earnings, and performance bonuses
- Someone who wants to grow beyond the role, build a team, and contribute to a modern, lean, data-driven agency
- Experience in recruitment coordination, resourcing, or PA/administrative support
- Strong CRM experience (JobAdder preferred, but any CRM is fine)
- Clear communication skills with strong attention to detail
- Ability to work independently and manage a fast-paced workflow
- Proficiency in Google Workspace or Microsoft Office
- Interest in automation and continuous improvement
Essential Skills' Attributes Tools' Systems Used: JobAdder, SourceBreaker, SourceWhale, LinkedIn Recruiter, job boards, Miro, Asana, Sunsama, ChatGPT Business Edition, Make.com (future mapping/orchestration), Power BI dashboards
Supporting senior recruiters or directors Exposure to system migrations, workflow or process optimisation Familiarity with sourcing tools and Boolean search
Executive Assistant / Recruitment Operations Manager employer: The Legends Agency
Contact Detail:
The Legends Agency Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant / Recruitment Operations Manager
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or other platforms. Let them know you're on the lookout for an Executive Assistant / Recruitment Operations Manager role. You never know who might have the inside scoop on openings!
✨Tip Number 2
Prepare for those interviews by researching the company and its culture. Understand their values and how you can contribute to their growth. Tailor your responses to show how your skills in organisation and tech-savviness align with their needs.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family. Focus on articulating your experience in recruitment coordination and CRM management. This will help you feel more confident when it’s time to shine in the real deal.
✨Tip Number 4
Don’t forget to apply through our website! We’re all about finding the right fit, and applying directly helps us see your enthusiasm. Plus, it gives you a chance to showcase your proactive approach right from the start!
We think you need these skills to ace Executive Assistant / Recruitment Operations Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Executive Assistant / Recruitment Operations Manager. Highlight relevant experience in recruitment coordination and administrative support, and don’t forget to showcase your tech-savviness and interest in automation!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and the company. Share specific examples of how you've improved workflows or supported strategic projects in the past.
Showcase Your Organisational Skills: Since this role requires a highly organised individual, make sure to demonstrate your organisational skills in your application. Mention any tools or systems you’ve used to manage multiple priorities effectively.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at The Legends Agency
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant / Recruitment Operations Manager role. Familiarise yourself with the responsibilities and required skills mentioned in the job description. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
As this role requires a high level of organisation, prepare examples that demonstrate your ability to manage multiple priorities effectively. Think of specific situations where you streamlined processes or improved workflows, as these will resonate well with the interviewers.
✨Be Tech-Savvy
Since the role involves working with various tools and systems, brush up on your knowledge of CRM platforms like JobAdder and other tech mentioned in the job description. Be ready to discuss how you've used technology to enhance efficiency in previous roles.
✨Prepare Questions That Show Your Ambition
Interviews are a two-way street, so come prepared with questions that reflect your ambition and desire for growth. Ask about opportunities for progression within the company and how they envision the role evolving. This shows you’re not just looking for a job, but a career path.
