Cover Coordinator in London

The Kingston Academy is seeking to appoint an organised, proactive and highly professional Cover Coordinator to join our support staff team.

The Kingston Academy is a high-performing, inclusive secondary school founded in 2015.

Today we educate over 1,400 pupils from Year 7 through to Sixth Form and are proud to serve our diverse and vibrant community.

This is a key operational role, responsible for ensuring the effective day-to-day management of staff cover arrangements, enabling the smooth continuity of teaching and learning across the school.

Working closely with senior leaders, the HR team and the wider administration team, you will coordinate staffing solutions, manage staff absences and ensure lessons remain appropriately supervised with minimal disruption.

Key responsibilities

• Monitoring staff absence notifications and arranging daily cover requirements.
• Producing and communicating cover schedules to staff.
• Proactively identifying staffing risks through the school's Management Information System (MIS).
• Acting as the first point of contact for all cover-related matters.
• Liaising with senior leaders and external agencies to secure additional staffing support when required.
• Providing wider administrative support, including maintaining records, coordinating room changes and supporting school procedures.
• Ensuring compliance with data protection, health and safety requirements and school policies.

In 2025, we were recognised as one of the Top 10 best non-selective state schools in the UK based on GCSE outcomes, reflecting our strong culture of aspiration, exceptional teaching, and commitment to every child’s success.

The school was also named among the Top 50 happiest schools in the UK in Ofsted’s official wellbeing survey, a testament to the positive relationships, high standards of behaviour and supportive environment that underpin our ethos.

Our commitment extends not only to pupils but also to the people who work with them every day.

We are dedicated to attracting, retaining and sustaining an expert workforce through high-quality talent development, ensuring that our staff are skilled, motivated and well supported.

By investing in professional learning, coaching, wellbeing and leadership pathways, we ensure that our teachers can flourish and that our students benefit from consistently excellent teaching.

• Candidate attributes
• Has excellent organisational, communication and multitasking skills.
• Can work calmly and effectively under pressure and adapt to changing priorities.
• Has experience working in an administrative environment.
• Is proficient in the use of IT systems and school MIS platforms.
• Demonstrates professionalism, discretion and the ability to handle confidential information sensitively.
• Is committed to safeguarding, equality, diversity and inclusion.
• Shares our passion for supporting positive outcomes for young people and contributing to the wider school community.

Benefits of working at The Kingston Academy

• Generous pay-scales, regularly paying 1% higher than National Support Staff Pay Scales
• 2-week October Half Term break
• Access to subsidised Cycle to Work scheme
• Professional Development sessions at whole-school and departmental level
• Subsidised study at Kingston University at Masters and Doctorate Level
• Flexible working arrangements may be considered on request
• Access to Employee Assistance Programme, subsidised eye test and flu vaccinations
• Work in a vibrant, supportive school environment where staff wellbeing is prioritised.

More details are available on the Candidate Information Pack, Job Description and Person Specification.

Interview Procedure

Our selection procedure will aim to identify with rigour whether the candidate fulfils the requirements of the post and will include the consideration of the candidate’s suitability to work with children and young people.

The process will include

• In Tray Task
• Interview with Headteacher and a member of the Senior Leadership Team

Early applications are welcome and we reserve the right to appoint before the closing date if we find a suitable candidate.

• Interview Date: TBC
• Equal Opportunities

Kingston Educational Trust, we believe that diversity enriches our school community and enhances the educational experience for all.

We are committed to creating an inclusive environment that respects and celebrates the unique backgrounds, perspectives, and talents of our staff and students.

We welcome applicants from all walks of life and are dedicated to providing equal opportunities for everyone.

Join us in fostering a culture of diversity and inclusion where every individual is valued and empowered to thrive.

Safeguarding and Safer Recruitment Statement

Kingston Educational Trust is committed to safeguarding and promoting the welfare of children and young people.

We expect all staff and volunteers to share this commitment and undergo appropriate checks, including enhanced DBS checks (with a barred list check for regulated activity), checks with past employers and eligibility to work in the UK.

Identity and qualification documents will be checked prior to any offer being made.

We look forward to receiving your application.

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