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- Tasks: Manage pupil services and maintain accurate databases in a vibrant school environment.
- Company: Trent College and The Elms, thriving independent schools with beautiful grounds.
- Benefits: Competitive salary, generous school fee discount, parking, and access to leisure facilities.
- Other info: Term-time role with opportunities for professional growth and commitment to child welfare.
- Why this job: Join a supportive team and make a difference in students' lives while honing your administrative skills.
- Qualifications: Experience in administration or data roles, strong IT skills, and attention to detail.
The predicted salary is between 30000 - 40000 £ per year.
Trent College and The Elms are thriving independent schools set in beautiful grounds on the Nottinghamshire and Derbyshire border. We provide a flourishing and happy co-educational environment for children. We are recruiting a Pupil Services and Database Officer, who will work during term-time plus 3 weeks during school holidays.
The successful candidate will be an organised and detail‑focused professional with experience in an administrative or data‑driven role, strong IT skills, and a clear understanding of data accuracy, confidentiality, and data protection requirements. They will communicate effectively, analyse information confidently, and take a proactive, solution‑focused approach to maintaining high standards of accuracy and efficiency.
Further information can be found in the recruitment brochure. To apply for this vacancy please complete our online application form by clicking 'apply now' on the vacancy. We offer a competitive salary and benefits package which includes a generous school fee discount, parking and complimentary use of the excellent leisure and dining facilities.
Closing date for applications: 22 May 2026. We reserve the right to close this advertisement early if we receive a volume of strong and suitable applications. The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS). The school may carry out online searches on shortlisted applicants and all applicants will be required to provide details of their online profile, including social media account names/handles, as part of their application.
The post is exempt from the Rehabilitation of Offenders Act 1974. The school is therefore permitted to ask job applicants to declare all convictions and cautions on a self-declaration form in advance of attending an interview (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children.
Pupil Services and Database Officer employer: The Kingsley School
Contact Detail:
The Kingsley School Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Pupil Services and Database Officer
✨Tip Number 1
Get to know the school! Research Trent College and The Elms, their values, and what makes them unique. This will help you tailor your approach and show that you're genuinely interested in being part of their community.
✨Tip Number 2
Practice your communication skills! Since the role requires effective communication, consider doing mock interviews with friends or family. This will help you articulate your thoughts clearly and confidently during the actual interview.
✨Tip Number 3
Show off your IT skills! Be ready to discuss your experience with data management and any relevant software. If you have examples of how you've maintained data accuracy or confidentiality, share those stories!
✨Tip Number 4
Apply through our website! Make sure to complete the online application form as soon as possible. The sooner you apply, the better your chances are of standing out before the closing date.
We think you need these skills to ace Pupil Services and Database Officer
Some tips for your application 🫡
Read the Job Description Carefully: Before you start your application, take a good look at the job description. We want to see how your skills and experience match what we're looking for, so make sure you highlight those in your application!
Show Off Your IT Skills: Since this role involves a lot of data management, don’t forget to mention your IT skills! We’re keen on candidates who can confidently handle data accuracy and confidentiality, so give us examples of how you've done this in the past.
Be Proactive in Your Approach: We love a solution-focused mindset! In your application, share instances where you’ve taken initiative to solve problems or improve processes. This will show us that you’re the organised and detail-focused professional we’re after.
Apply Through Our Website: When you're ready to apply, make sure you do it through our website by clicking 'apply now'. It’s the easiest way for us to receive your application and ensures you’re considered for the role!
How to prepare for a job interview at The Kingsley School
✨Know Your Data
As a Pupil Services and Database Officer, you'll be handling sensitive information. Brush up on data protection laws and confidentiality practices before your interview. Being able to discuss these topics confidently will show that you understand the importance of accuracy and security in your role.
✨Showcase Your IT Skills
Make sure you're familiar with the software and tools commonly used in administrative roles. If you have experience with specific databases or management systems, be ready to talk about them. Demonstrating your technical prowess can set you apart from other candidates.
✨Communicate Clearly
Effective communication is key in this role. Prepare examples of how you've successfully communicated complex information in the past. Practising clear and concise responses will help you convey your thoughts better during the interview.
✨Be Proactive and Solution-Focused
Think of instances where you've identified problems and implemented solutions in previous roles. Highlighting your proactive approach will resonate well with the interviewers, as they are looking for someone who can maintain high standards of efficiency and accuracy.