Job Overview
This position requires a September 2026 start date and will report to the Director of Music. The successful candidate will receive £10,700 per annum for part‑time, term‑time work.
School Overview
The King's School is a historic independent school in Gloucester that offers a robust Performing Arts programme.
Main Duties
- Provide comprehensive administrative support to the Music and Drama departments across both Junior and Senior Schools.
- Act as the first point of contact for Music and Drama enquiries, responding to parents and external stakeholders professionally and promptly.
- Manage and maintain accurate pupil records across relevant systems, ensuring data is kept up to date throughout the academic year.
- Provide administrative support for a wide range of Music and Drama events and productions, including concerts, performances and co‑curriculum activities.
- Coordinate the administration of instrumental and LAMDA tuition, including managing enquiries, maintaining waiting lists, allocating pupils and liaising with Visiting Music Teachers (VMTs).
- Support VMTs by sharing pupil information, assisting with timetabling, monitoring attendance and facilitating reporting processes.
- Support the preparation and administration of reports, including setting up reporting structures and monitoring completion.
- Administer Music and Drama examinations and competitions (including LAMDA), coordinating entries, liaising with exam boards, organising exam days and distributing results.
- Coordinate event and trip administration, including bookings, communications with parents, ticketing, programmes, licences and risk assessments.
- Maintain and update departmental calendars and contribute to the production of termly events information.
- Oversee departmental resources and orders, including music, scripts and equipment, and liaise with the Bursary regarding invoices and recharges.
- Undertake routine administrative tasks during quieter periods, including annual data updates, pupil allocation and liaison with new parents over the summer.
- Provide support for the wider administrative team as required and undertake any other duties that may reasonably be assigned.
Personal Profile
- Outstanding organisational and administrative skills with a meticulous eye for detail.
- Ability to work under pressure, plan and prioritise workload with minimal direction and remain professional at all times.
- Friendly and approachable, with excellent written and spoken communication skills and the ability to put staff, pupils and parents at ease.
- Comprehensive knowledge of Office365, particularly Word, Excel and Outlook; additional knowledge of OneDrive and SharePoint is desirable.
- Capable of showing initiative, thinking ahead and working flexibly in rapidly changing situations.
- A personal interest in music, drama and the performing arts is desirable.
- Prior knowledge of MySchoolPortal, iSAMS or SOCS would be an advantage.
- Prior experience of working in a fast‑paced administrative environment is desirable.
Working Hours
The Performing Arts Administrator will work 15 hours per week, from 08:00 to 16:30, with a one‑hour lunch break, on two days per week during term time and during the first and last weeks of the School’s published summer holidays.
Benefits
- Contributory pension through Aviva APTIS
- Generous fee remission for children being educated at King's
- Wrap‑around care for Junior School children being educated at King's
- Access to a doctor for advice and short consultations
- Staff wellbeing programme and wellbeing day (additional leave)
- Cycle to Work scheme
- Various discounts for local services including gym memberships and garages
- Free access to the Employee Assistance Programme
- Free lunches
- Free on‑site parking
Contact
For further information, please contact Mr. Harry Fuller at 01452 337337 or by email at recruitment@thekingsschool.co.uk.
