Events and Workshop Co-Ordinator

The Events and Workshop Coordinator will be responsible for supporting The Foundation’s advocacy and championing work, focusing primarily on coordinating and facilitating events and workshops related to the successful and growing landowners’ Building a Legacy programme. This includes supporting the team in planning and delivery of community engagement events, using The Foundation’s Enquiry by Design methodology, and preparing documents, reports and communication strategies on activities.

The role will suit a young graduate who is highly organised, interested in sustainable urban development, and recognises the importance of the built environment in the context of climate action. It provides an opportunity for professional development, with responsibilities that may be tailored according to the skill-set of the successful applicant. The Foundation arranges regular CPD sessions on topics relevant to ongoing projects, providing continual training and development available to all staff.

The role will include an element of travel within the UK and potentially internationally on a project-by-project basis to support events and workshops.

• Lead support for the planning and hosting of events, primarily coordination of the Building a Legacy programme – including identifying and booking venues, liaising with key partners such as the Duchy of Cornwall and Oxford University, scheduling speakers, issuing invitations, recording and circulating reports of meetings, general logistics, managing budgets and associated donation scheme.
• Support the Executive Director and wider team to strengthen relationships through regular communication and engagement with partners of the Building a Legacy programme, extending the network committed to taking the vision forward.
• Work with the Executive Director and colleagues to develop a system of monitoring and evaluation for Building a Legacy and other projects, to ensure success is measured and areas for increased impact identified.
• Assist in delivery of stakeholder engagement workshops and events, producing and coordinating site information, base plans, constraints maps and coordinating logistics with the relevant stakeholder groups.
• Production of workshop outputs, reports and other documents for review, which may include indicative visioning plans and design guidelines.
• Support in delivery of events as part of the international championing programme, including The Foundation’s Rapid Planning Toolkit and with Commonwealth partners collaborating in the Commonwealth Sustainable Cities Initiative.
• Work with other departments within The Foundation including Fundraising, Education and Estates as necessary, for the advancement and organisation of programmes and events.
• Coordinate with the Communications Team in relation to social media and communications promoting the Building a Legacy programme, the Foundation’s Rapid Planning Toolkit and other public events and workshops.

All staff are expected to work in a flexible way when the occasion arises, undertaking tasks which are not specifically covered in their Job Description.

The essential skills, knowledge and experience required are:

• Highly organised, with experience of managing events and coordinating multiple and varied inputs within a team context.
• Ability to work collaboratively with others, including people from diverse cultures and backgrounds at all levels.
• Must thrive in a team setting and understand the value of prioritising internal communication with colleagues.
• Proven ability to self-manage, coordinate travel arrangements and engagements.
• Strong oral communication skills.
• Highly efficient administrative and report writing skills.
• Able to use publication and presentation software to produce reports, documents and event marketing literature. Proficient in Adobe Creative Cloud Suite, notably InDesign, Illustrator and Photoshop.
• Sympathetic understanding of, or ability and willingness to learn, the principles of sustainable urbanism and design of The King’s Foundation.
• Willingness to learn programmes and software unfamiliar to the candidate.

• Experience in using social media platforms to publicise and report on events.
• Degree in Communications and Marketing or Community Engagement or similar.
• Experience in hosting Zoom Meetings and Zoom Webinar events.

The post will be based at 19-22 Charlotte Road, London, EC2A 3SG with the requirement to travel on occasion. Your working hours will be 37.5 hours per week. You must have the legal right to work in the UK.

Please submit a cover letter and CV (one A4 page maximum each for CV and letter) to Gordon Watson, email address: hr.recruitment@kings-foundation.org and request an application form.