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- Tasks: Manage office workflow, vendor relationships, and welcome visitors in a dynamic environment.
- Company: Join Juice Plus+, a leading health and wellness company inspiring healthy living worldwide.
- Benefits: Enjoy a hybrid work model with flexible hours and opportunities for social events.
- Why this job: Be part of a vibrant team that values inclusivity and fosters a positive atmosphere.
- Qualifications: 2-3 years in a similar role; IOSH qualification preferred; strong organisational skills required.
- Other info: Ideal for those living near Hammersmith, with an 8am start on office days.
The predicted salary is between 30000 - 42000 £ per year.
The Juice Plus+ Company is a multimillion-dollar competitor in the health and wellness industry, using a unique combination of direct sales and e-commerce to market our plant-based nutritional products in pursuit of our mission to Inspire Healthy Living Around the World. The role of Coordinator combines office management responsibilities with front of house duties. This highly interactive, diverse, busy position is responsible for ensuring a smooth office workflow while managing vendor relationships, work safety compliance and welcoming visitors. The role requires someone who is proactive and highly organised with strong interpersonal skills and has an ability to remain calm under pressure while prioritising competing demands.
In our hybrid work environment, the role requires being in the office three days a week Tuesday, Wednesday and Thursday (although flexibility around this is needed, dependent on business requirements) and one working from home (Monday or Friday, ideally with flexibility if possible). It is ideally suited to someone who lives within an easy commuting distance of Hammersmith (as this role has an 8am start), thrives on working in a dynamic environment and takes pride in fostering a positive and inclusive atmosphere.
- Manage visitor sign-in and issue ID passes as required
- Manage deliveries, couriers (inbound and outbound) and distribute post
- Manage 3rd Party maintenance contracts including cleaning company, and external facilities management provider
- Coordinate repairs and maintenance with external contractors
- Coordinate the ordering and delivery of all Office Supplies
- Maintain Fire Log, Accident Book, and Incident Books (RIDDOR)
- Responsible for Health & Safety; risk assessment, overseeing Fire Wardens, fire evacuations and managing First Aiders, First Aid equipment and overall compliance with safety regulations
- Responsible for security protocol (CCTV and Card Access Management)
- Arrange in-office lunches for Regional Director and Executive Leadership Team Meetings
- Coordinate employee Social Events (In-Office celebrations, Summer Party, Winter Party, etc)
Qualifications & Experience
- Good standard of education with c.2-3 years experience in a similar role
- IOSH (Institution of Occupational Safety & Health) Qualification or similar (preferred)
- Trained Fire Warden (preferred), with good understanding of fire safety regulations and procedures
- Excellent understanding of RIDDOR compliance
- Knowledgeable in UK health and safety regulations (Health and Safety at Work Act)
- Experienced with supplier and contractor management and familiarity with building maintenance standards and practices
- Problem-solving abilities and resourcefulness
- Attention to detail and strong organisational skills with an ability to manage competing priorities in a busy environment
- Self-motivation and proactive approach to responsibilities
- Tactful and diplomatic communication style
- Ability to work with diverse teams in a multicultural environment
Office & Facilities Coordinator (4 Days) in West London employer: The Juice Plus Company
Contact Detail:
The Juice Plus Company Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office & Facilities Coordinator (4 Days) in West London
✨Tip Number 1
Familiarise yourself with the health and safety regulations in the UK, especially the Health and Safety at Work Act. This knowledge will not only help you in the role but also demonstrate your commitment to compliance during interviews.
✨Tip Number 2
Network with professionals in office management and facilities coordination. Attend industry events or join relevant online groups to connect with others who can provide insights or even refer you to opportunities at StudySmarter.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've successfully managed competing priorities in previous roles. Be ready to discuss these scenarios during any informal chats or interviews.
✨Tip Number 4
Research the Juice Plus+ Company and its culture. Understanding their mission to inspire healthy living will help you align your values with theirs, making you a more attractive candidate when you apply through our website.
We think you need these skills to ace Office & Facilities Coordinator (4 Days) in West London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management and facilities coordination. Emphasise your interpersonal skills and ability to manage competing priorities, as these are crucial for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the health and wellness industry. Mention specific experiences that demonstrate your proactive approach and organisational skills, particularly in managing vendor relationships and ensuring compliance with safety regulations.
Highlight Relevant Qualifications: If you have an IOSH qualification or experience as a trained Fire Warden, make sure to mention these prominently in your application. This will show that you meet the preferred qualifications for the role.
Showcase Problem-Solving Skills: In your application, provide examples of how you've successfully handled challenges in previous roles. This could include managing repairs, coordinating events, or ensuring compliance with health and safety regulations.
How to prepare for a job interview at The Juice Plus Company
✨Showcase Your Organisational Skills
As an Office & Facilities Coordinator, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experience where you successfully organised events or managed office supplies, highlighting your attention to detail and prioritisation skills.
✨Familiarise Yourself with Health & Safety Regulations
Given the importance of health and safety in this role, brush up on UK regulations, especially RIDDOR compliance. Be ready to discuss how you've handled safety protocols in previous positions, and consider bringing any relevant certifications to the interview.
✨Prepare for Interpersonal Scenarios
This position requires strong interpersonal skills, so think about times when you've had to communicate effectively with diverse teams or resolve conflicts. Practising these scenarios can help you convey your tactful and diplomatic communication style during the interview.
✨Demonstrate Proactivity and Resourcefulness
Employers value candidates who take initiative. Prepare to share instances where you identified a problem and took steps to solve it without being prompted. This will showcase your self-motivation and proactive approach, which are crucial for thriving in a dynamic environment.
