At a Glance
- Tasks: Support the Senior Partner with scheduling, client communication, and administrative tasks.
- Company: Join a dynamic legal network focused on growth and innovation.
- Benefits: Competitive salary, healthcare plan, generous holiday, and team-building events.
- Other info: Opportunity to work closely with senior professionals and embrace modern technology.
- Why this job: Be at the heart of a thriving business, enhancing your skills in a fast-paced environment.
- Qualifications: Experience as an Executive Assistant and strong organisational skills required.
The predicted salary is between 32000 - 32000 £ per year.
We are looking for a proactive, highly organised and professional Executive Assistant to provide high-level support to the Senior Partner and Owner-Manager of the Jonathan Lea Network. This is a varied and fast-paced role focused on managing day-to-day priorities, communications, scheduling and administrative coordination, while enabling the Senior Partner to focus on client work, leadership and business growth. The successful candidate will be confident working closely with senior professionals, comfortable dealing with clients and external contacts, and enthusiastic about using technology and AI tools to improve efficiency and organisation.
Key Responsibilities
- Executive & Diary Management
- Managing the Senior Partner’s diary, scheduling meetings, calls and travel arrangements
- Prioritising appointments and ensuring efficient time management
- Preparing schedules, reminders and briefing notes
- Managing emails, correspondence and incoming enquiries
- Drafting responses and communications where appropriate
- Coordinating meetings and monitoring follow-up actions
- Client & Administrative Support
- Acting as a professional first point of contact for clients and business contacts
- Assisting with client onboarding and administrative processes
- Supporting excellent standards of client care and follow-up communication
- Helping prepare engagement documentation and onboarding materials
- Assisting the wider administrative team with general operational support where required
- Compliance & Operational Assistance
- Assisting with general compliance administration and internal procedures
- Supporting AML and client due diligence processes
- Helping organise compliance documentation and maintain accurate records
- Assisting with monitoring key deadlines and administrative requirements
- Supporting operational projects and process improvements where needed
- Business Development & Marketing Support
- Assisting with networking events, seminars and business development activities
- Maintaining CRM systems and contact databases
- Helping prepare presentations, marketing materials and introductory documents
- Supporting follow-up communications after meetings and events
- Assisting with newsletters, articles and social media coordination where required
- AI & Technology Support
- Using AI tools such as ChatGPT, Gemini and Claude to improve efficiency, organisation and drafting
- Assisting with AI-assisted preparation of emails, summaries and operational documents
- Helping identify practical ways technology and AI can support workflows and productivity
- Ensuring confidential and responsible use of AI systems in accordance with firm policies
Person Specification
- Essential Skills & Experience
- Previous experience as an Executive Assistant, Personal Assistant or senior administrative professional
- Excellent organisational and time management skills
- Strong written and verbal communication abilities
- High attention to detail and professionalism
- Ability to manage competing priorities in a fast-moving environment
- Strong IT skills including Microsoft Office, cloud systems and CRM platforms
- Confidence using modern technology and AI-assisted working tools
- Ability to work independently and use initiative
- Absolute discretion when handling confidential matters
- Desirable Experience
- Experience working within a law firm or professional services environment
- Familiarity with compliance or client onboarding administration
- Experience supporting senior executives or business owners
- Exposure to business development or marketing activities
Personal Attributes
- Proactive and solutions-focused
- Calm under pressure
- Professional and dependable
- Positive and adaptable attitude
- Strong interpersonal and communication skills
- Technologically confident and willing to embrace innovation
Reporting Structure
The Executive Assistant will report directly to the Senior Partner / Owner-Manager and work closely with lawyers, consultants and administrative staff across the Jonathan Lea Network.
Role Purpose
The purpose of this role is to provide high-level executive and administrative support to enable the Senior Partner to focus on leadership, client relationships, legal work and the continued growth of the Jonathan Lea Network.
Salary & Benefits
- Full‑Time Equivalent salary of approximately £32,000, depending on experience
- WPA healthcare cash plan
- 22 days holiday plus bank holidays, increasing with length of service
- Company pension scheme (Nest, with alternative provider options available)
- Allocated parking space
- Summer and Christmas social events
- Monthly team drinks
- Regular team-building and away days
Executive Assistant to the Senior Partner in Haywards Heath employer: The Jonathan Lea Network
At the Jonathan Lea Network, we pride ourselves on being an exceptional employer that values professionalism and innovation. Located in the vibrant town of Haywards Heath, our supportive work culture fosters collaboration and personal growth, offering employees opportunities to engage with senior professionals and utilise cutting-edge technology. With competitive benefits including a healthcare cash plan, generous holiday allowance, and regular team-building events, we ensure our team members feel valued and motivated in their roles.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to the Senior Partner in Haywards Heath
✨Tip Number 1
Network like a pro! Reach out to connections in your industry, especially those who might know someone at the Jonathan Lea Network. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for the interview by researching the company and its culture. Show us you’re not just another candidate; demonstrate how your skills align with their needs and how you can help the Senior Partner thrive.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you’ll be the face of the Senior Partner. We recommend rehearsing common interview questions and scenarios to showcase your professionalism and confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in being part of our team at the Jonathan Lea Network.
We think you need these skills to ace Executive Assistant to the Senior Partner in Haywards Heath
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your organisational skills, experience with senior professionals, and any tech-savvy abilities you have. We want to see how you can support our Senior Partner effectively!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this fast-paced role. Share specific examples of how you've managed competing priorities and improved efficiency in previous positions.
Show Off Your Tech Skills:Since we’re all about using technology and AI tools, don’t forget to mention your experience with these. Whether it's CRM systems or AI tools like ChatGPT, let us know how you've used them to enhance your work processes.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at The Jonathan Lea Network
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant to the Senior Partner. Familiarise yourself with diary management, client support, and compliance tasks. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Tech Savvy
Since the role involves using AI tools and technology, be prepared to discuss your experience with these systems. Bring examples of how you've used tech to improve efficiency in previous roles. This will highlight your adaptability and willingness to embrace innovation.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and ability to manage competing priorities. Think of specific situations where you successfully handled tight deadlines or difficult clients. Use the STAR method (Situation, Task, Action, Result) to structure your answers clearly.
✨Demonstrate Professionalism and Discretion
As an Executive Assistant, you'll be privy to confidential information. Be ready to discuss how you maintain professionalism and discretion in your work. Share examples of how you've handled sensitive matters in the past to reassure them of your reliability.
