Racing Assistant

Job title: Racing Assistant

Based at: Aintree Racecourse

Contract type: Permanent

Hours: 37.5 hours per week

About the role

We have a fantastic opportunity for a for a Racing Asistant to support the racing function at Aintree Racecourse, acting as a main point of contact for permanent staff, casual staff and stakeholders and to undertake administrative tasks to ensure the smooth running of racing.

About The Jockey Club

The Jockey Club stages thrilling sporting occasions and live events nationwide including The Grand National, The Cheltenham Festival & The Derby. Owning & operating 15 courses, millions of people every year enjoy the special experiences we offer through racing, music, food and entertainment on racedays and beyond.

As the largest commercial group in British racing, we are guided by our mission to act for the long term good of the sport. Every penny we make goes back into racing to promote excellence within Britain’s second biggest spectator sport. Our people are what makes this possible

At The Jockey Club people are at the heart of what we do and drive our success. We are inclusive and actively seek to attract people with unique backgrounds and perspectives. Diverse, collaborative teams are pivotal to our success and support the potential and growth of all our people.

The Racing Assistantwill

• Provide administration support to the Head of Racing, maintain confidentiality and act as a main point of contact at Aintree Racecourse for all racing queries, deal with correspondence, and answer and manage calls.
• Attend meetings and to take note/minutes as required and relay outcomes when Head of Racing is unable to attend.
• Assist the Head of Racing with the completion of all required Raceday paperwork in accordance with BHAGI’s and to ensure distribution of all pre-raceday paperwork to Officials and Raceday Staff.
• Liaise with Raceday Officials, Veterinary & Medical Team regarding fixtures, race times, rota duties, invoicing etc.
• Liaise with Stakeholders including the PJA & NTF to manage any queries and disseminate essential information in the lead up to race meeting.
• Collate, update, produce and circulate (in conjunction with the Senior Veterinary/Medical Officer) the Medical and Veterinary Standing Orders.
• Produce and collate relevant contracts for Medical, Veterinary, Horse Ambulance, Physiotherapist and Farrier teams
• Assist with the updating of Prize Money Schedules and Racing Calendar returns.
• Update and distribute the Orders of Running for all race meetings.
• In conjunction with the Head of Racing, organize pre-Grand National Medical and Veterinary briefings. To include the production of agendas, writing and distributing meeting notes to the relevant parties
• Arrange all Racing Department race day casuals for non-Grand National meetings, including inputting and approving shifts and liaising with Weighing Room Staffing Manager, Horse Catcher Team Manager and Veterinary Student Manager regarding their teams.
• Liaise with the Head of Racing and relevant team members and organisations in the planning and running of pony races, charity races and any other races which do not fall under the BHA Rules of Racing.
• Attend pre-raceday planning meetings and to input on behalf of racing team.
• Attend all racedays and assist the Head of Racing as required.

About you.

• Highly organised and process driven
• Excellent communication skills (written & verbal)
• Excellent telephone manner
• Previous experience in an office environment with strong administrative skills.
• Computer Savvy with experience using Microsoft Word / Excel / Outlook.
• Proactive approach to work capable to work alone and as part of a team.
• Knowledge of racecourse operations or the horseracing industry.

What we offer in return

• All colleagues can go along to any of our race day or music events free of charge – along with 3 friends or family with our TeamPass Ticket scheme.
• An award-winning pension scheme provider with a generous employer contribution
• A healthcare cash back plan enabling you to claim money back on health & wellbeing services.
• 25 days annual leave
• A whole host of other benefits including free eyecare vouchers, a ride to work cycle scheme & discounts across varying retailers & services.

If you think you have everything we’re looking for and more, then we’d love to hear from you. Don’t hang around, our closing date for this vacancy is 25th September but we reserve the right to bring this forward if we have many applications.

This role may be subject to a criminal record check, standard or enhanced DBS check or BHA Suitability Check. By applying you confirm that you are happy for these checks to be carried out.