Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support a busy agency with sales and lettings administration, ensuring compliance and accuracy.
- Company: Join a dynamic South Devon agency with a focus on teamwork and efficiency.
- Benefits: Competitive salary, training on internal systems, and flexible working hours for the right candidate.
- Why this job: Be part of a fast-paced environment where your organisational skills make a real difference.
- Qualifications: Experience in administration, strong attention to detail, and familiarity with CRM and invoicing software.
- Other info: Opportunity to grow in a supportive office culture with a focus on compliance and accuracy.
The predicted salary is between 24000 - 36000 £ per year.
Job Shop Recruitment has the pleasure in recruiting for a highly organised Sales & Lettings Administrator to support a busy South Devon agency. This is an office-based role focused on sales and lettings administration, pipeline accuracy, compliance, and invoicing support. Sales chasing is outsourced and not part of this role.
Core Duties
- Sales administration (no chasing)
- Maintain and update the sales pipeline daily
- Ensure sales files are compliant and audit-ready
- Carry out AML checks (ID, proof of address, source of funds) for buyers and sellers
- Prepare and issue sales paperwork and confirmations
- Log accurate notes and documentation on the CRM
- Liaise with negotiators and clients for admin/document collection only
- Maintain lettings/tenancy pipeline
- Support tenancy progression admin (Right to Rent checks where required, tenancy pack preparation, deposit admin tracking)
- Upload compliance certificates
- Manage key custody and tracking
- Referencing
- Support tenancy changeovers and re-let administration
- Raise and issue sales invoices
- Upload supplier bills into Xero for approval and payment processing
- Keep invoice and bill records tidy and matched to the correct file
- Professional phone and email handling
- File management and document control
- Support Manager with reporting and audits
Candidate Profile
- Admin experience
- Exceptionally organised, fast, and accurate under pressure
- Strong compliance mind set and attention to detail
- Confident using CRM systems
- Comfortable using Xero (or similar accounting software) for invoicing and bills
- Proactive, calm, and professional communicator
- Able to handle multiple live cases at once and prioritise well
Working Pattern
- Office open 8:30am to 5pm could be flexible for right candidate.
- Monday to Friday, office-based.
- We’re open to flexible hours for the right person, but they must be highly efficient and able to manage workload independently.
Package
- Competitive salary dependent on experience
- Training provided on internal systems and processes
Our client is looking for candidates who are genuinely strong on compliance, accuracy, ability to think out of the box, can do attitude and estate agency pace, and who are competent with basic invoicing billing (they use Xero for our accounts).
Sales & Lettings Administrator in Newton Abbot employer: The Job Shop Recruitment Service SW Ltd
Contact Detail:
The Job Shop Recruitment Service SW Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Sales & Lettings Administrator in Newton Abbot
✨Tip Number 1
Get to know the company inside out! Research their values, recent news, and what makes them tick. This way, when you walk into that interview, you can show them you're not just another candidate – you’re genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a mate or in front of the mirror. The more comfortable you are with your answers, the more confident you'll feel when it’s showtime.
✨Tip Number 3
Don’t forget to prepare some questions for them! It shows you’re engaged and keen. Ask about their team culture or how they measure success in the role – it’ll help you stand out from the crowd.
✨Tip Number 4
Finally, apply through our website! We’ve got loads of resources to help you nail that application process. Plus, it’s a great way to show you’re serious about joining us in the Sales & Lettings Administrator role.
We think you need these skills to ace Sales & Lettings Administrator in Newton Abbot
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Sales & Lettings Administrator role. Highlight your admin experience and any relevant skills, especially around compliance and CRM systems. We want to see how you fit into our world!
Showcase Your Organisational Skills: In your application, give examples of how you've managed multiple tasks or projects at once. We love candidates who can juggle responsibilities while staying calm and collected under pressure.
Be Clear and Concise: When writing your cover letter, keep it clear and to the point. We appreciate a straightforward approach that gets right to the heart of why you're the perfect fit for this role. No fluff, just the good stuff!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us. Let’s get started on this journey together!
How to prepare for a job interview at The Job Shop Recruitment Service SW Ltd
✨Know Your Stuff
Familiarise yourself with the core duties of the Sales & Lettings Administrator role. Understand the importance of compliance, sales administration, and invoicing support. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Prepare examples from your past experiences that highlight your organisational abilities. Discuss how you've managed multiple tasks under pressure and maintained accuracy. This is crucial for the role, so make sure to emphasise your strengths in this area.
✨Get Comfortable with CRM and Xero
If you have experience with CRM systems or Xero, be ready to discuss it. If not, do a bit of research beforehand. Being able to demonstrate your familiarity with these tools will give you an edge and show that you're proactive about learning.
✨Ask Smart Questions
Prepare thoughtful questions to ask at the end of your interview. Inquire about the team dynamics, the company's approach to compliance, or how they handle busy periods. This shows your enthusiasm for the role and helps you gauge if it's the right fit for you.
