Purchase Administrator

Purchase Administrator – Cannock, England

Salary: GBP 26000 – 29000 per annum + Company benefits scheme.

We are seeking an experienced and highly organised purchase administrator to join our prestigious client based in the Cannock area. This is a permanent position offering an excellent opportunity to support a busy procurement function.

The successful candidate will be responsible for raising and managing purchase orders, maintaining accurate supplier records, monitoring delivery schedules, and resolving any purchasing‑related issues. Additional duties will include processing invoices and providing administrative support to the procurement team, ensuring the timely and cost‑effective procurement of goods and services while maintaining high levels of accuracy and efficiency.

Key Responsibilities of a Purchasing Administrator

Processing Purchase Orders

• Create and issue purchase orders (POs).
• Check purchase requisitions for accuracy and approval.
• Track the status of orders from placement to delivery.
• Amend or cancel orders when required.
• Maintain supplier records and contact information.
• Build positive relationships with vendors.

Monitoring Deliveries

• Follow up on outstanding orders.
• Resolve delivery delays and shortages.
• Coordinate with warehouses, stores, or departments to ensure receipt of goods.
• Update stakeholders on order status.

Invoice and Payment Administration

• Match purchase orders, delivery notes, and supplier invoices.
• Investigate discrepancies between orders and invoices.
• Liaise with the finance department regarding payments.
• Ensure purchasing records are accurate for auditing purposes.

Record Keeping and Data Management

• Maintain procurement databases and purchasing systems.
• Update product and supplier information.
• Produce purchasing reports and spreadsheets.
• Ensure documentation is filed correctly and complies with company policies.

Experience required for Purchase Administrator

• Strong administrative and organisational skills.
• Attention to detail and accuracy.
• Good communication and negotiation abilities.
• Proficiency in Microsoft Excel and purchasing/ERP systems (e.g., SAP, Oracle, Microsoft Dynamics).
• Time management and multi‑tasking.
• Previous background in Finance, admin and secretarial beneficial.

Based in the Cannock area. Days Monday to Thursday 8am to 4:30pm and Friday 8am to 2pm. Salary £26k to £29k depending on experience.