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- Tasks: Support the Finance team with admin tasks, document production, and data management.
- Company: Join a dynamic council committed to community service and effective governance.
- Benefits: Enjoy a collaborative work environment with opportunities for growth and skill development.
- Why this job: Gain valuable experience in finance while contributing to meaningful projects and initiatives.
- Qualifications: Must have 4 GCSEs A*-C, clerical experience, and proficiency in Microsoft Office.
- Other info: Immediate start required; work will be based in the Town Hall.
We are looking for an experienced Clerical Assistant that will provide administrative support within the Finance team.
MAIN DUTIES/RESPONSIBILITIES
- To produce accurately and speedily a variety of confidential documents (including standard letters and reports) to agreed deadlines.
- Assist in the co-ordination of appointment scheduling and security for team members.
- Data input including time sheet recording, maintaining and producing reports.
- Preparation and co-ordination of payment uploads including white accounts, requisitioning, sales ledger, income receipting, journal entry and petty cash.
- Issuing and receiving of financial documentation.
- General housekeeping and office duties (e.g. fax, photocopy, scanning, filing, archiving etc.).
- To provide support to all members of the Finance Teams as and when required.
- Ensure adherence to Departmental Financial Procedures, Regulations and Debt Recovery Procedures.
- Promote effective communications with other sections within Resources, People, Authority and outside agencies.
- Develop and evaluate systems for data capture and management information purposes.
- Ensure that you work in line with all the Council’s policies and procedures and ensure that you are aware of your obligations under these.
- Behave according to the Employees’ Code of Conduct and ensure that you are aware of your obligations and responsibilities regarding conflicts of interest, gifts, hospitality and other matters covered by the Code.
- Carry out your role in line with the Council’s Equality agenda.
- To comply with health and safety policies, organisational statements and procedures, report any incidents / accidents/ hazards and take a pro-active approach to health and safety matters in order to protect yourself and others.
- Any other duties of a similar nature related to this post that may be required from time-to-time.
Candidates must have:
- 4 GCSE’s grade A* –C or equivalent.
- Knowledge of administration systems and procedures.
- Understanding of computer systems and competency in computer Applications e.g. Word/Excel/Access.
- One year’s clerical experience.
- Knowledge of Microsoft Office systems.
- IT Literate, capable of using MS Word, Excel (or equivalent) and office packages.
- Ability to maintain accurate records.
- Ability to prioritise work and meet deadlines.
- Ability to work using own initiative as well as working as part of a team.
- Ability to organise own work.
- Ability to communicate to a range of audiences.
- Knowledge of financial systems and procedures.
- Flexibility and willingness to expand knowledge and experience.
Required to start ASAP. The requirement for working within the Town Hall is required.
Clerical Assistant employer: The Jeya Group
Contact Detail:
The Jeya Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clerical Assistant
✨Tip Number 1
Familiarise yourself with the specific administrative systems and procedures used in finance. This knowledge will not only help you during the interview but also demonstrate your proactive approach to understanding the role.
✨Tip Number 2
Brush up on your Microsoft Office skills, particularly Excel and Word. Being able to showcase your proficiency in these applications can set you apart from other candidates.
✨Tip Number 3
Prepare examples of how you've successfully managed deadlines and prioritised tasks in previous roles. This will help you illustrate your ability to handle the responsibilities outlined in the job description.
✨Tip Number 4
Research the Council’s policies and procedures, especially those related to financial management and health and safety. Showing that you understand and respect these guidelines can make a positive impression during your application process.
We think you need these skills to ace Clerical Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant clerical experience and skills that match the job description. Emphasise your proficiency in Microsoft Office applications, data management, and any previous administrative roles.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities listed in the job description. Mention your ability to produce documents accurately and your experience with financial systems, showcasing how you can contribute to the Finance team.
Highlight Relevant Qualifications: Clearly list your GCSEs and any other qualifications that meet or exceed the requirements. If you have additional certifications related to administration or finance, be sure to include those as well.
Showcase Communication Skills: In your application, provide examples of how you've effectively communicated with different audiences in previous roles. This is crucial for promoting effective communication within the team and with external agencies.
How to prepare for a job interview at The Jeya Group
✨Showcase Your Administrative Skills
Be prepared to discuss your previous clerical experience in detail. Highlight specific tasks you've handled, such as document preparation, data input, and appointment scheduling, to demonstrate your capability in providing administrative support.
✨Familiarise Yourself with Financial Procedures
Since the role involves financial documentation and procedures, brush up on relevant financial systems and regulations. Being able to speak knowledgeably about these will show that you understand the importance of accuracy and compliance in this position.
✨Demonstrate Your IT Proficiency
Make sure to mention your experience with Microsoft Office applications, especially Excel and Word. You might be asked to perform a task or solve a problem using these tools, so being confident in your IT skills is crucial.
✨Emphasise Communication Skills
The role requires effective communication with various stakeholders. Prepare examples of how you've successfully communicated in past roles, whether through written reports or verbal interactions, to illustrate your ability to engage with different audiences.
