Main Purpose of Job
To provide support to the Site Operations Manager to ensure safe, cost effective maintenance planning and execution of maintenance to JHL assets and equipment. Schedule and Plan maintenance activities, Management of internal work request system, Generate and issue facilities maintenance plan. Manage teams of skilled and unskilled maintenace operators to deliver all aspects of the maintenance of our facilities. To carry out and oversee all works as required by the schedule of work by internal staff or external contractors. To manage performance of the site teams.
Key Accountabilities
- Work within the Facilities Team to deliver all elements within the facilities maintenace plan.
- Deliver on the schedule to ensure maintenance is executed to the highest of standards and delivers asset reliability.
- Be accountable for managing all works safely and to procedure, ensuing that any work permits are in place. Ensure that the team are well briefed on all safety requirements and make sure that all work is carried out safely.
- Co-ordinates maintenance activities and produces agreed plans to procedures in place.
- Spends time to ensure facilities work is planned and delivered within cost and is value for money maintenance.
- Deliver agreed Facilities KPI’s.
- Ensure all assets are maintained to minimum legal and statutory standards and meet insurance requirements, e.g. (lifting equipment, pressure systems and LEV).
- Be accountable to the site operations manager to deliver day to day facilities activates across the site.
- Support the delivery and cascade of site objectives to technical team.
- Participate in training and development of self and facilities team.
- Build and maintain effective relationships with all internal and external site contacts.
- Support Continuous Improvement plan / activities.
- Supervise and performance manage technical teams and manage all aspects of performance
- Be mobile and spend time on all sites in the cluster
Key Contacts
Typical Reason for Contact
Type of Contact
Job Title of Contact
Frequency
Monthly update meetings reporting on progress of maintenance plan and reactive faults
telephone / face to face / e-mail / meetings
Site Operations Manager
Daily / weekly / monthly
Hand over monthly work to be completed, dealing with reactive works
telephone / face to face / e-mail / meetings
Site Operations Manager
FM Maintenance team
Contractors
Daily
Escalate safety calls
telephone / face to face / e-mail / meetings
All
Daily
Develop maintenance plans
telephone / face to face / e-mail / meetings
All above
Daily / weekly / monthly
Budget preparation for planned maintenance
telephone / face to face / e-mail / meetings
Site Operations Manager
Monthly
Stakeholder engagement
Face to face
Stakeholders
weekly
Contract day rates and review of performance
telephone / face to face / e-mail / meetings
External contractors
Weekly
Knowledge, Skills and Experience
This section is to define/qualify the expertise/capability which is ESSENTIAL to meet job demands.
Business Knowledge
- Skilled with City and Guilds or equivalent in electrical , mechanical of similar.
- Engineering HNC preferred
- Facilities management experience
- Experience of CMMS in particular maximo and Help Desk Experience
Essential Functional/ Technical Skills
- Team co-ordination skills
- Effective communicator
- Organised approach
- Flexible / reliable / conscientious
- Supervision and performance management
- Trade background
Personal Attributes/ Competencies
- Good interpersonal and communication skills
- Results oriented – gets things done
- Takes accountability
- Pragmatic – can do attitude
- Analytical – can interpret and use numbers
- People management skills – able to work with and through people to make the most of their skills.
- Accurate and honest
- Desire to learn
- Tenacious
- Responds positively to feedback.
- Acts as an ambassador for department and business.
- Build relationships with key stakeholders
Key Projects/ Activities Managed
- Ensure statutory and legal compliance
- Define the maintenance plan for site and ensure it is delivered
Decision Making Authority
- Award of works to contractors typically up to 10k
- Prioritise work coming in FM team ensuring safety and statutory compliance are first
- Deciding KPIs to measure performance of help desk
- Setting up maintenance and support contracts up to 50K
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Maintenance Supervisor employer: The James Hutton Institute
The James Hutton Institute is an exceptional employer, offering a supportive and inclusive work culture that values diversity and promotes employee growth. With a commitment to flexible working and a focus on impactful research in ecological science, employees have the opportunity to engage in meaningful projects while benefiting from professional development and collaboration with a range of stakeholders. Located in a vibrant academic environment, the Institute fosters creativity and innovation, making it an ideal place for those looking to contribute to significant global challenges.
Contact Details:
The James Hutton Institute Recruitment Team
