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For Companies At a Glance
- Tasks: Support research projects by managing budgets, funding applications, and financial administration.
- Company: Join The James Hutton Group, tackling climate change and food security issues.
- Benefits: Flexible working, inclusive environment, and opportunities for professional growth.
- Why this job: Make a real difference in global challenges while developing your skills.
- Qualifications: HNC in Finance or Business Administration and experience with project administration.
- Other info: Dynamic team atmosphere with a commitment to equality and diversity.
The predicted salary is between 36000 - 60000 £ per year.
The work undertaken by The James Hutton Group is right at the top of the global agenda tackling problems such as the impact of climate change and threats to food and water security. To support the delivery of our scientific colleagues we have a range of roles. Currently our Research Support team has a vacancy for a Research Support Administrator.
A working knowledge of preparing costings, managing project budgets, project administration, document management and working with databases are essential for this post. Experience working ideally in the Educational or Research related sectors is desirable. This post will be based in Dundee; there will be a requirement for occasional travel to other Hutton organisation, or business sites. You must have the right to work in the UK to be eligible for this position.
Main Purpose of Job
The Research Support Administrator will work on relevant aspects of research costings, funding applications, claims submission and financial management of awards, under the guidance of the Research Support Manager and the Research Support Officers, and in collaboration with other Research Support team members, to ensure ongoing administration of the costing and financial management of projects. In the first instance, focus will be on financial and budget management of awards.
Main Duties of Postholder
- Pre-award costing and applications for funding
- Monitor the submission procedures and applicant eligibility criteria of funders
- Assist researchers with application requirements, including the interpretation of funder terms and conditions and eligibility criteria
- Cost funding applications and administer the submission process
- Monitor the status of applications during the application process
- Record award notifications and administer award acceptance documentation, including reviewing terms and conditions of funding
- Post award financial administration
- Set up new projects for post-award financial management including initial budget profile
- Monitor budgets and respond to queries from PIs, management accountants, external sponsors and other project participants to ensure smooth running of contracts
- Update and maintain the project invoicing schedule and prepare invoice requests
- Prepare actual expenditure claims where required by funders
- Assist the Research Support Officers to prepare project files for auditing and retrieve back-up documentation from the financial system when required
- Research project information
- Update project records for contractual changes, additional funding, extensions and budget reprofiling
- Help to maintain and manage the Institute’s research information, including the research contracts database and related documentation
- Help to prepare research information management reports and presentations, including the collation of data and text
- General
- Provide cover for Research Support Officers, as required
- Work with colleagues on the development and improvement of services across research support activities
- Other duties as required by the Research Support Manager
Person Specification
Education/Experience/Skills
Essential
- 5 standard grades or equivalent
- HNC in Finance or Business Administration
- Working knowledge of preparing costings, other financial experience, project administration, document management and working with databases
- Knowledge of financial systems
- Skilled in Microsoft applications software (Word, Excel, Outlook etc.)
Desirable
- Working knowledge of post-award research project financial management
- Experience working in a higher education or research organisation
- Working knowledge of preparing costings, submitting funding applications to UK, European and International funding agencies and managing project budgets
Other Skills
- Excellent numerical skills
- Strong communication skills
- Well organised
- Attention to detail, with high standards of accuracy
Additional notes/Requirements
The postholder is expected to work well within a team setting, in addition to acting independently and on own initiative in appropriate areas. Willing to travel within the UK.
Our Commitment to Equality and Diversity
We will not consider the use of 3rd party recruitment agencies for the sourcing of candidates for this position. The James Hutton Institute is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. The James Hutton Institute is a: Stonewall Diversity Champion; Athena SWAN Silver Status Holder; Disability Confident Committed Employer and a Living Wage Employer. The James Hutton Institute is Happy to Talk Flexible Working.
Research Support Administrator in Dundee employer: The James Hutton Institute
Contact Detail:
The James Hutton Institute Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Research Support Administrator in Dundee
✨Tip Number 1
Network like a pro! Reach out to people in the research and educational sectors, especially those connected to The James Hutton Group. A friendly chat can open doors that applications alone can't.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of project administration and financial management. We want you to showcase your skills confidently, so practice common interview questions related to budgeting and costings.
✨Tip Number 3
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and show your enthusiasm for the role. Plus, it keeps you on their radar.
✨Tip Number 4
Apply through our website for the best chance at landing the job. It shows you're serious about joining us at The James Hutton Group and makes it easier for us to track your application!
We think you need these skills to ace Research Support Administrator in Dundee
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight your relevant experience in project administration and financial management. We want to see how your skills align with the role of Research Support Administrator, so don’t hold back!
Showcase Your Skills: Don’t forget to mention your proficiency in Microsoft applications and any experience you have with databases. We’re looking for someone who can hit the ground running, so let us know what you bring to the table!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use bullet points where possible to make it easy for us to see your qualifications and experiences at a glance.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way to ensure we receive all your details correctly and gives you a chance to explore more about us and the role!
How to prepare for a job interview at The James Hutton Institute
✨Know Your Numbers
As a Research Support Administrator, you'll be dealing with budgets and financial management. Brush up on your numerical skills and be ready to discuss how you've managed budgets in the past. Prepare examples of costings you've worked on or any financial systems you've used.
✨Familiarise Yourself with Funding Applications
Understanding the ins and outs of funding applications is crucial for this role. Research common funders and their eligibility criteria. Be prepared to explain how you would assist researchers with application requirements and what steps you would take to ensure smooth submissions.
✨Showcase Your Organisational Skills
This position requires excellent organisation and attention to detail. Think of specific instances where you've successfully managed multiple projects or documents. Highlight your experience with databases and document management systems during the interview.
✨Team Player with Initiative
The role involves working closely with a team but also requires independent initiative. Be ready to share examples of how you've collaborated with others while also taking charge of your own tasks. Emphasise your ability to adapt and support your colleagues when needed.
