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- Tasks: Support research information management and assist with library operations and outreach activities.
- Company: Join a leading institute dedicated to Open Science and innovative research support.
- Benefits: Flexible part-time hours, opportunity for remote work, and a collaborative environment.
- Why this job: Make a difference in research support while gaining valuable experience in a dynamic library setting.
- Qualifications: Strong organisational skills and a passion for supporting research and information management.
- Other info: Opportunity for career growth in a supportive and engaging team.
The predicted salary is between 24000 - 36000 ÂŁ per year.
Main Purpose of Job: Library & Information Services provides a range of services to support both staff and students in their work and research. These include the management of digital and print collections, research publications support and two libraries which provide space for work, study, and collaboration. The department is increasingly involved in the development and delivery of resources and services to support Hutton’s Open Science agenda.
The Hutton recently implemented a new Current Research Information System (CRIS), Pure. The administration of Pure is the responsibility of the Library team and the system is critical to the ongoing development of support for Open Science and research publications.
Two part-time Library Administrator posts exist within the team. One post is based at our Invergowrie campus, and this advert is for a part-time counterpart in Aberdeen. The postholder would normally be required to work on campus on Mondays and Tuesdays, with a half day on Wednesdays which could be worked remotely. There will be the very occasional requirement to work at Invergowrie.
Main Duties:
- Research information management support: The postholder will provide key support with the administration of the Pure system. The information recorded in Pure is used to support internal science reviews and report on the Hutton’s work to funders such as the Scottish Government, as well as the Hutton Board and Institute Management Team.
- Supporting the preparation of any data still to be migrated from the legacy system (“eOutputs,” a Microsoft Access database) to Pure. This involves data cleaning and verification, particularly in relation to conflicting or duplicated metadata entries.
- Reviewing the quality and consistency of data and information within Pure on an ongoing basis. The postholder will also be required to consult with research staff directly when additional information or clarification is required.
- Escalating any technical or other operational issues with Pure to either the librarians or to the Pure technical support team.
- Supporting processes for extracting data from Pure to ResearchFish, creation and running of reports when required by the librarians or other staff.
- Engagement: Providing first line responses to questions about any aspect of the department via the service desk, email, or face to face.
- Providing administrative/technical support in arranging and facilitating outreach/engagement activities run by the librarians.
- Planning: The postholder will need to be able to organise their own work according to priorities set by the librarians.
- Supervision of the respective libraries in the absence of the librarians.
- Reporting of building-related issues to Estates and other relevant departments.
- Administration of orders for new resources, including cataloguing using the LMS (library management system).
- Assisting the librarians in management of print collection.
- Supporting librarians in the administration of online collections.
- Circulating collections via the LMS.
- Processing requests for inter-library loans and administering the Hutton’s BL.
Library Administrator in Aberdeen employer: The James Hutton Institute
Contact Detail:
The James Hutton Institute Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Library Administrator in Aberdeen
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the Hutton or similar institutions. A friendly chat can give us insider info on what they’re really looking for in a Library Administrator.
✨Tip Number 2
Show off your skills! Prepare to discuss your experience with systems like Pure and data management during interviews. We want to hear how you’ve tackled challenges in the past and how you can bring that expertise to the team.
✨Tip Number 3
Be proactive! If you see any opportunities to improve processes or support Open Science initiatives, mention them. We love candidates who think outside the box and are ready to contribute from day one.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re genuinely interested in being part of our team at the Hutton.
We think you need these skills to ace Library Administrator in Aberdeen
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Library Administrator role. Highlight your experience with information management systems like Pure and any relevant skills that align with our Open Science agenda.
Showcase Your Attention to Detail: Since the role involves data cleaning and verification, it’s crucial to demonstrate your attention to detail. Include examples of how you've successfully managed data or resolved discrepancies in previous roles.
Be Clear and Concise: When writing your application, keep it clear and to the point. Use straightforward language to explain your qualifications and experiences, making it easy for us to see why you’d be a great fit for the team.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently, so don’t hesitate to hit that apply button!
How to prepare for a job interview at The James Hutton Institute
✨Know Your Stuff
Make sure you’re familiar with the Pure system and its role in supporting Open Science. Brush up on your knowledge of data management, especially around cleaning and verifying metadata. This will show that you understand the core responsibilities of the Library Administrator role.
✨Showcase Your Communication Skills
As the first point of contact for queries, it’s crucial to demonstrate your ability to communicate effectively. Prepare examples of how you've successfully handled inquiries or escalated issues in previous roles. This will highlight your judgement and interpersonal skills.
✨Organise Your Thoughts
Since prioritising tasks is key in this role, think about how you manage your workload. Be ready to discuss specific strategies you use to stay organised, especially when facing tight deadlines. This will reassure them that you can handle the demands of the job.
✨Engage with the Team
Research the Hutton and its initiatives, particularly around the new Hutton Hub facilities. Show genuine interest in their outreach and engagement activities. This will not only demonstrate your enthusiasm for the role but also your commitment to contributing positively to the team.
