At a Glance
- Tasks: Coordinate essential estates administration processes and ensure everything runs smoothly.
- Company: Join the Isle of Wight College, a supportive and inclusive educational environment.
- Benefits: Enjoy 30 days annual leave, gym access, and ongoing professional development.
- Other info: Dynamic role with opportunities for growth and a positive working atmosphere.
- Why this job: Make a real impact by keeping our campus safe and well-managed.
- Qualifications: Experience in admin roles and strong organisational skills are essential.
The predicted salary is between 20000 - 25000 £ per year.
Permanent - 17.25 hours per week
Behind every safe, well‑run organisation is a team of skilled administrators keeping everything organised, compliant, and on track. At the Isle of Wight College, safety doesn’t just happen—it’s carefully coordinated. We’re looking for someone who thrives on structure, enjoys variety, and takes pride in making things run smoothly behind the scenes.
About the Role
The Isle of Wight College is looking for a highly organised, proactive Estates Administrator to play a vital role at the heart of our operations. This isn’t just admin—it’s mission‑critical coordination. You’ll be the engine behind our Estates functions, supporting the Head of department ensuring everything runs efficiently, compliantly, and without disruption. From managing contractors and coordinating maintenance work to tracking budgets, reconciling purchase orders, and preparing key documentation, you’ll keep the administrative backbone of the department running flawlessly. You’ll take ownership of essential systems and records, maintain audit‑ready documentation, and act as a confident point of contact during inspection visits. Whether you're supporting training programmes or ensuring value for money across procurement, your work will directly contribute to a safe and well‑managed campus.
What You’ll Be Doing
This is a dynamic, hands‑on administrative role where your organisation and coordination skills will make a real difference. You will:
- Take ownership of estates administration processes, ensuring accuracy and compliance at all times
- Coordinate contractors, bookings, and documentation to keep projects running smoothly
- Manage and reconcile purchase orders, budgets, and stock control, ensuring efficiency and value
- Maintain audit‑ready records and systems, keeping everything compliant and up to date
- Act as a key liaison for site visits, inspections, and external partners
You’ll also support operational safety by:
- Coordinating DSE assessments and equipment provision
- Supporting the department with fire drills and emergency preparedness planning
- Coordinating training with external providers (including the NHS)
- Tracking training compliance across the College (First Aid, evacuation chairs, MIDAS)
No two days are the same—but your organisation, attention to detail, and ability to keep everything on track will be key to success.
About You
We’re looking for someone who thrives in a fast‑paced administrative environment and takes pride in keeping things organised, compliant, and running smoothly.
- Level 2 qualifications in English and Maths
- Proven experience in an administrative or coordination role (essential)
- Experience within Health & Safety or Estates administration
- A strong understanding of compliance, legislation, and best practice
- Excellent organisational skills with the ability to manage multiple priorities
- A full, clean driving licence and access to a vehicle with business use insurance
What we can offer
- 30 days’ annual leave + bank holidays + Christmas shutdown
- Local Government Pension Scheme
- Cycle to Work scheme and Wightlink travel discounts
- Discounted Hair & Beauty treatments
- Free on‑site gym and free parking
- On‑site facilities including Starbucks and restaurant
- Access to Employee Assistance Programme (Kaarp)
- Free counselling and wellbeing support
- Eye Care scheme and enhanced family/sickness benefits
- Ongoing CPD, staff development days, mentoring and coaching
- Wellbeing activities to support a positive working environment
How to apply
To join us here at The Isle of Wight College hit ‘Apply’ now! You can also forward your CV to recruitment@iwcollege.ac.uk
Equal Opportunities
The Isle of Wight College is committed to creating a diverse and inclusive environment for all employees. We are proud to be an equal opportunity employer and welcome applications from all individuals, regardless of race, religion, gender, sexual orientation, national origin, disability, or age. We believe that a diverse workforce enhances our ability to provide high‑quality education and fosters a culture of mutual respect and understanding. Join us in our mission to promote equality and inclusivity in education.
Please be aware that the Isle of Wight College may close the vacancy earlier than anticipated if a sufficient number of applications are received. To ensure your application is considered, it is recommended to submit your CV promptly.
The Isle of Wight College is a Disability Confidential Employer. The successful candidate will be required to undergo an enhanced DBS check. This is to ensure the safety and well‑being of our students and staff. The Isle of Wight College is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
Estates Administrator in Newport employer: The Isle of Wight College
The Isle of Wight College is an exceptional employer that values its staff through a supportive and inclusive work culture, offering 30 days of annual leave, a Local Government Pension Scheme, and various wellbeing initiatives. Employees benefit from ongoing professional development opportunities, access to on-site facilities, and a commitment to maintaining a positive working environment, making it an ideal place for those seeking meaningful and rewarding employment in the education sector.
StudySmarter Expert Advice🤫
We think this is how you could land Estates Administrator in Newport
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those connected to the Isle of Wight College. A friendly chat can open doors and give you insights that a job description just can't.
✨Tip Number 2
Prepare for the interview by knowing your stuff! Research the college's values and recent projects. Show them you’re not just another candidate but someone who genuinely cares about their mission.
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with you. This will help you articulate your experience and skills, especially how they relate to estates administration.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the team at the Isle of Wight College.
We think you need these skills to ace Estates Administrator in Newport
Some tips for your application 🫡
Show Off Your Organisational Skills:In your application, make sure to highlight your organisational skills. We want to see how you keep things running smoothly and efficiently, just like the role requires!
Tailor Your CV:Don’t just send a generic CV! Tailor it to match the job description. Use keywords from the listing to show us you’re the perfect fit for the Estates Administrator role.
Be Clear and Concise:When writing your application, keep it clear and to the point. We appreciate straightforward communication, especially in an admin role where clarity is key!
Apply Through Our Website:Make sure to apply through our website for the best chance of being noticed. We love seeing applications come directly from interested candidates like you!
How to prepare for a job interview at The Isle of Wight College
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Estates Administrator role. Familiarise yourself with the key responsibilities like managing contractors and maintaining compliance. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Prepare examples from your past experience that highlight your organisational abilities. Discuss how you've successfully managed multiple priorities or coordinated projects. This is crucial for a role that thrives on structure and efficiency.
✨Demonstrate Compliance Knowledge
Brush up on relevant compliance regulations and best practices related to estates administration. Be ready to discuss how you’ve ensured compliance in previous roles, as this is a vital aspect of the job at the Isle of Wight College.
✨Ask Insightful Questions
Prepare thoughtful questions about the department's operations and how you can contribute to its success. This shows your enthusiasm for the role and helps you gauge if the college is the right fit for you.
