Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage inventory, coordinate logistics, and support stakeholders in a dynamic showroom environment.
- Company: Join a leading design firm in the heart of London, known for its innovative approach.
- Benefits: Enjoy a permanent role with opportunities for growth and a vibrant team culture.
- Why this job: Be at the centre of operations, making a real impact in a fast-paced, creative setting.
- Qualifications: 1 year in admin or operations, ideally in luxury or design; proficiency in inventory systems required.
- Other info: Fluency in English is essential; French is a bonus!
The predicted salary is between 36000 - 60000 £ per year.
The Operations Coordinator is responsible for the seamless operation of our London showroom’s sample and stock logistics. This role is pivotal in ensuring our inventory is accurate, our shipments flow smoothly, and our stakeholders—both internal and external—receive timely, efficient support. You’ll work at the heart of our operations, balancing structure with adaptability in a fast-paced, design-led environment.
Key Responsibilities:
- Sample Library Management: Maintain and organise our extensive sample library and stock room to ensure a clean, accessible, and efficient workspace. Accurately manage inventory using our Inventory Management System (IMS), tracking sample location, condition, and movements. Collaborate with logistics teams across global showrooms (Paris, Los Angeles, New York) to ensure consistency and accuracy in stock records.
- Admin & Logistics Coordination: Manage the receiving and preparation of stock orders at our London showroom. Liaise with international shippers and suppliers to ensure timely and secure deliveries. Monitor and follow up on all incoming and outgoing shipments, ensuring timely and traceable deliveries. Serve as the primary contact for courier services, handling booking, tracking, and troubleshooting any delivery issues with professionalism.
- Sample Documentation: Photograph, label, and document all samples for easy identification and accurate records. Ensure compliance with customs and shipping documentation requirements.
- Stakeholder Communication: Communicate daily with internal teams, clients, and designers to fulfil sample requests promptly and accurately. Provide regular updates on sample availability, shipments, and delivery timelines.
Skills & Experience:
- Minimum 1 year of experience in an administrative or operations role, ideally within the luxury, design, or fashion sectors.
- Proficient in inventory management systems and basic office software (Excel, Google Workspace, etc.), Airtable is a plus.
Key Attributes:
- Customer-first mindset with a commitment to delivering high-quality service.
- Strategic and forward-thinking with the ability to anticipate operational needs.
- Strong problem-solving skills and adaptability in a fast-paced environment.
- Team player who thrives on cross-functional collaboration.
- Excellent organisational and time-management abilities.
- Fluent in English, French is a plus.
Operations Coordinator employer: The Invisible Collection
Contact Detail:
The Invisible Collection Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Coordinator
✨Tip Number 1
Familiarise yourself with our Inventory Management System (IMS) before applying. Understanding how to manage inventory effectively will show us that you're proactive and ready to hit the ground running.
✨Tip Number 2
Highlight any experience you have in logistics coordination or working with international suppliers. This will demonstrate your ability to handle the complexities of our operations and communicate effectively across borders.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've managed multiple tasks or projects simultaneously. We value candidates who can thrive in a fast-paced environment, so be ready to discuss your strategies.
✨Tip Number 4
If you speak French, make sure to mention it! Being bilingual can be a significant advantage in our global operations, and it shows your commitment to effective communication with our international teams.
We think you need these skills to ace Operations Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative or operations roles, especially within the luxury, design, or fashion sectors. Emphasise your skills in inventory management systems and any specific software mentioned in the job description.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Discuss how your customer-first mindset and problem-solving skills align with the responsibilities of the Operations Coordinator position.
Showcase Relevant Skills: Highlight your organisational and time-management abilities in both your CV and cover letter. Provide examples of how you've successfully managed logistics or inventory in previous roles to demonstrate your fit for the position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Operations Coordinator role.
How to prepare for a job interview at The Invisible Collection
✨Know Your Inventory Management Systems
Familiarise yourself with common inventory management systems, especially if you have experience with them. Be ready to discuss how you've used these tools in previous roles to manage stock and logistics effectively.
✨Demonstrate Your Problem-Solving Skills
Prepare examples of challenges you've faced in past operations roles and how you resolved them. This will showcase your adaptability and strategic thinking, which are crucial for the fast-paced environment of an Operations Coordinator.
✨Highlight Your Communication Skills
Since the role involves liaising with various stakeholders, be prepared to discuss how you ensure clear and effective communication. Share specific instances where your communication skills made a difference in project outcomes.
✨Showcase Your Organisational Abilities
Bring examples of how you've maintained organisation in previous roles, particularly in managing samples or stock. Discuss your methods for keeping track of inventory and ensuring a clean workspace, as this is key to the role.
