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- Tasks: Support global meetings and events, manage documentation, and maintain accurate records.
- Company: Join a mission-driven organisation committed to social justice and trade union values.
- Benefits: Permanent, full-time role with hybrid working and opportunities for professional growth.
- Why this job: Be part of a global team making a real impact through effective administration.
- Qualifications: Strong organisational skills, attention to detail, and experience in administration required.
- Other info: Opportunity to work with diverse stakeholders and travel internationally.
The predicted salary is between 36000 - 60000 £ per year.
Location: London (hybrid, 3 days/week in the office)
Contract: permanent, full-time
Position: 2
Interviews: 11-12 February 2026
Are you passionate about delivering high-quality administrative support for a global organisation? The ITF is looking for a proactive and detail-oriented Global Administrator to join our team.
About the role
As Global Administrator you will play a key part in supporting the operational delivery of international governance meetings and events in line with the ITF’s constitution, and communications to member organisations and external partners. You will work with colleagues and external stakeholders worldwide to ensure the smooth delivery of the administration function, contributing to the successful delivery of our Congress cycle and organisational work programme. Working with a team of administrators, you will report to the Global Administration Coordinator.
Key Duties and Responsibilities
- Organising international meetings and conferences: setting up registration platforms for in-person and virtual meetings; venue sourcing; budgeting & forecasting; delegate management; managing rooming allocations, catering and audio-visual (AV) requirements; arranging interpreters where required; booking international travel and supporting visa processes.
- Documentation: assisting with the drafting, proofreading & formatting of documentation for committee meetings and conferences, to ensure high-quality and language appropriate documentation; minute taking and report writing at committee level.
- Administration: drafting, proofreading and formatting internal and external communications in line with ITF templates and standards; processing supplier invoices; other general administrative duties as required.
- Membership: maintaining accurate records and updating ITF databases and other tools, including CRM, to ensure governance committee membership and contact records are up-to date.
About you
We’re looking for a highly organised individual to support the delivery of our global organisational work programme. With responsibility for organising committee meetings and conferences across several of our industrial sectors, and providing administrative support, you will need the following to be successful in this role:
- Proven experience as an Administrator with excellent organisational and forward planning skills
- The ability to prioritise effectively, and manage multiple tasks and projects simultaneously
- Clear and accurate written and verbal communication skills with a high standard of written English and excellent attention to detail
- Confident working with diverse internal & external stakeholders in a multilingual environment (knowledge of languages other than English would be an asset)
- Maintain confidentiality when handling sensitive information
- Strong numerical skills, with experience of budgeting, reconciliation, and expense reporting
- Experience of arranging international travel and diary management
- Work independently & effectively with limited supervision as a liaison for our global membership and international partners
- Calm, adaptable and proactive problem-solver
- Proficient with SharePoint, Teams, MS Office 365, and familiar with Zoom, Cvent and Concur (or similar tools).
- Experienced with CRM systems and data handling
- Willingness to travel overseas occasionally to support international meetings & conferences
- Commitment to social justice and trade union values, or mission-driven work
Global Administrator x 2 employer: The International Transport Workers Federation (ITF)
Contact Detail:
The International Transport Workers Federation (ITF) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Global Administrator x 2
✨Tip Number 1
Get to know the company inside out! Research the ITF's mission, values, and recent projects. This will help you tailor your conversations during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for landing a role at the ITF. Personal connections can make a huge difference!
✨Tip Number 3
Practice makes perfect! Prepare for common interview questions related to administration and event management. Role-play with a friend or use online resources to boost your confidence and refine your answers.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the ITF and ready to contribute to their global mission.
We think you need these skills to ace Global Administrator x 2
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Global Administrator role. Highlight your relevant experience in organising meetings and managing documentation, as this will show us you understand what we're looking for.
Show Off Your Communication Skills: Since clear communication is key in this role, use your application to demonstrate your writing skills. Keep it professional but friendly, and make sure there are no typos or errors – we love attention to detail!
Be Specific About Your Experience: When detailing your past roles, be specific about your achievements. Did you manage a successful event or streamline a process? Share those examples with us to give a clearer picture of what you can bring to our team.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at The International Transport Workers Federation (ITF)
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Global Administrator. Familiarise yourself with the key duties like organising international meetings and managing documentation. This will help you demonstrate your knowledge and show how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised effectively and ensured smooth operations, especially in high-pressure situations.
✨Communicate Clearly and Confidently
Given the emphasis on clear communication in the job description, practice articulating your thoughts clearly. You might be asked to provide written examples, so brush up on your proofreading and formatting skills. Highlight any experience you have with diverse stakeholders, especially in multilingual environments.
✨Be Ready for Problem-Solving Scenarios
Prepare for questions that assess your problem-solving skills. Think of specific instances where you faced challenges in administration or event planning and how you overcame them. This will showcase your adaptability and proactive approach, which are crucial for the role.
