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- Tasks: Lead a team to deliver high-quality admin support for global meetings and events.
- Company: Join a mission-driven organisation committed to social justice and trade union values.
- Benefits: Enjoy a hybrid work model, competitive salary, and opportunities for professional growth.
- Why this job: Make a real impact in a dynamic international environment while developing your leadership skills.
- Qualifications: Experience in team management and strong organisational skills are essential.
- Other info: Opportunity to travel internationally and work with diverse stakeholders.
The predicted salary is between 36000 - 60000 £ per year.
Location: London (hybrid, 3 days/week in the office)
Contract: permanent, full-time
Interviews: 18-19 February 2026
Are you passionate about delivering high-quality administrative support for a global organisation? The ITF is looking for a proactive and detail-oriented Administration Coordinator to join our team.
About the role
As Administration Coordinator - Global you will supervise and coordinate the work of a team of administrators responsible for providing reliable, high-quality administrative support for international governance meetings and events, and communications to member organisations and external partners. You will work with colleagues and external stakeholders worldwide to ensure the smooth delivery of the administration function, including the logistical aspects of our global activities, contributing to the successful delivery of our Congress cycle and organisational work programme. Reporting to the Head of Global Administration, you will help to strengthen long-term administrative systems that are efficient, coordinated and fit for purpose in a complex international environment.
Key Duties and Responsibilities
- Manage a team of administrators and foster an environment of continual development and support and high performance
- Coordinate the workload of the team in the delivery of organisational work programmes
- Develop, implement and update administrative policies and procedures, ensuring consistent and standardised ways of working
- Oversee the logistical delivery of global meetings and conferences
- Oversee the delivery of multi-lingual communications to members (circulars, meeting reports)
- Prepare meeting budget forecasts and contribute to the annual planning and budgeting cycle
About you
We’re looking for a self-motivated and highly organised individual to support the delivery of our global organisational work programme. With responsibility for oversight of the logistical delivery of committee meetings and conferences, you will need the following to be successful in this role:
- Proven experience managing and leading a team, including mentoring, performance development reviews and motivating others
- Strong knowledge of administrative practices, ideally with experience in the delivery of international meetings & conferences
- Ability to prioritise effectively, and manage multiple tasks and projects simultaneously, often working across international time zones
- Clear and accurate written and verbal communication skills with a high standard of written English and excellent attention to detail
- Confidence working with diverse internal & external stakeholders in a multilingual environment (knowledge of languages other than English would be an asset)
- Maintain confidentiality when handling sensitive information
- Strong numerical skills, with experience of budgeting, reconciliation, and expense reporting
- Calm, adaptable and proactive problem-solver with a focus on continuous improvement
- Proficient with SharePoint, Teams, MS Office 365, and familiar with Zoom, Cvent and Concur (or similar tools)
- Experienced with CRM systems and data handling
- Willingness to travel overseas occasionally to support international meetings & conferences
- Commitment to social justice and trade union values, or mission-driven work
Administration Coordinator - Global employer: The International Transport Workers Federation (ITF)
Contact Detail:
The International Transport Workers Federation (ITF) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Coordinator - Global
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through professional groups. Let them know you're on the lookout for an Administration Coordinator role, and who knows? They might just have the inside scoop on opportunities that aren't even advertised yet.
✨Tip Number 2
Prepare for those interviews! Research the organisation thoroughly and understand their mission and values. This will help you tailor your responses and show that you're genuinely interested in contributing to their global work programme.
✨Tip Number 3
Practice makes perfect! Get a friend or family member to do mock interviews with you. Focus on articulating your experience in managing teams and delivering high-quality administrative support, as these are key for the role.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're serious about joining our team and contributing to our mission-driven work.
We think you need these skills to ace Administration Coordinator - Global
Some tips for your application 🫡
Show Your Passion: Let us see your enthusiasm for delivering high-quality administrative support! In your application, share why you’re excited about the role and how your experience aligns with our mission.
Tailor Your CV: Make sure your CV highlights relevant experience, especially in managing teams and coordinating international meetings. We want to see how your skills fit perfectly with what we’re looking for!
Be Clear and Concise: When writing your cover letter, keep it clear and to the point. Use straightforward language to demonstrate your communication skills and attention to detail, which are key for this role.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss any important updates from our team!
How to prepare for a job interview at The International Transport Workers Federation (ITF)
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administration Coordinator role. Familiarise yourself with the key duties like managing a team and overseeing logistical delivery for global meetings. This will help you articulate how your experience aligns with their needs.
✨Showcase Your Team Management Skills
Since this role involves supervising a team, be ready to discuss your previous experiences in team management. Prepare examples that highlight your ability to mentor, motivate, and develop others. This will demonstrate your leadership capabilities and fit for the position.
✨Demonstrate Your Organisational Skills
The job requires strong organisational skills, especially when juggling multiple tasks across different time zones. Share specific instances where you've successfully managed complex projects or events, showcasing your ability to prioritise and stay calm under pressure.
✨Communicate Clearly and Confidently
Given the emphasis on clear communication, practice articulating your thoughts clearly and concisely. Be prepared to discuss your written and verbal communication skills, and if you have experience in multilingual environments, don’t hesitate to mention it!
