Projects and Events Executive

We are now looking for a Projects and Events Executive to join us on a full-time, permanent basis.

As a Projects and Events Executive, you will manage the operational delivery of a diverse portfolio of events, competitions, webinars and hybrid activities. You will take ownership of the full event lifecycle, managing logistics, budgets, suppliers, venues and stakeholder communications while delivering an outstanding experience for participants.

Acting as the main point of contact throughout each project, you will oversee on-site delivery, manage sponsor fulfilment and ensure events are delivered on time, within budget and to a high standard. Additionally, you will:

• Manage venue and supplier relationships
• Co-ordinate event materials before, during and after each event
• Organise committee meetings, agendas and minutes
• Compile joining instructions and customer communications
• Submit invoices and request cost reports
• Monitor customer feedback and implement improvements
• Record and report event data and performance metrics

To be considered as a Projects and Events Executive, you will need:

• A minimum of two years’ event operations experience, with demonstrable end-to-end event operations experience
• The ability to get the best rates from suppliers
• To be a proven creative thinker, with a solid, solutions-driven attitude
• Outstanding time management and prioritisation skills
• To be customer-focused
• Meticulous attention to detail
• The willingness to undertake regular travel, with frequent overnight stays

The benefits include:

• Salary of circa £36,000 per annum, depending on experience
• 26 days’ holiday per annum plus bank holidays
• An extra day off for your birthday
• Benefits, including stakeholder pension scheme, life assurance and private health cover
• Continuous training and career development
• A range of wellbeing benefits to encourage a healthy work-life balance

This is an exciting opportunity for an experienced events professional with strong end-to-end delivery skills and a creative, solutions-focused approach to join our prestigious organisation. With exposure to budgets, suppliers, sponsors, venues and stakeholders, you will have the chance to broaden your expertise and strengthen your credentials across every stage of the event lifecycle.

We regret that we are unable to reply to each applicant, therefore, if you do not hear from us within 28 days of your application for this post, you should assume that you have been unsuccessful on this occasion.

With over 110,000 members in 140 countries, the Institution of Mechanical Engineers (IMechE) has been at the heart of the mechanical engineering profession since 1847. We strive to improve the world through engineering by developing engineers, promoting engineering, informing opinion and encouraging innovation. We are proud to have achieved workplace accreditations - Invest in People Gold and Invest in Wellbeing Silver. These awards reflect our organisation’s commitment to our employees, who are a vital part of supporting the engineering community.