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- Tasks: Support a Senior Partner in managing commercial property matters and client communications.
- Company: Join a modern, rapidly expanding legal firm in Essex/East London.
- Benefits: Full-time position with opportunities for professional growth and development.
- Why this job: Be part of a dynamic team and make a real impact in the legal field.
- Qualifications: Experience in commercial property and strong audio typing skills required.
- Other info: Fast-paced environment with a focus on collaboration and efficiency.
The predicted salary is between 36000 - 60000 £ per year.
A rare opportunity has arisen for an experienced Commercial Property Legal Secretary to join a rapidly expanding, modern, mid-sized legal firm in the Essex/East London area. Applicants will have previous experience in Commercial Property and also have worked with a Senior Solicitor or Partner as the role is for a very Senior member of the firm. Our client is seeking someone full time and office based, the successful applicant will work closely with the Senior Partner on a variety of Commercial Property matters.
The successful candidate will be experienced in audio typing and dictation, have a can-do attitude and a mature approach to handling clients.
Duties to Include:
- Dictation
- File opening formalities, risk assessment forms, sanctions list checks
- Drafting initial letters to the other side on residential matters
- Liaising with internal departments to put searches in place and make necessary Land Registry enquiries
- Liaising with internal departments on Land Registry post completion matters
- Dealing with Companies House Registrations
- Raising all bills for Team Solicitors
- All file closing formalities
- Downloading leases, rent deposit deeds, licences etc. from Practical Law and completing first initial draft
- Dealing with standard statutory lease extension matters
- Dealing with requisitions independently and researching Land Registry practice guides to deal with the same
- Drafting statements of account and completion statements and all enquiries relating to the ledger
- Assisting with file reviews and all corrective actions
- Assisting Paralegals/Trainees with queries as and when required
- Maintain organized case files on the Firm’s Practice Management System, managing document flow, indexing, and tracking deadlines, while ensuring all necessary information is readily accessible
- Communicate with clients and other third parties and agents, responding to inquiries, providing updates on case progress, and relaying messages accurately to solicitors and other team members
- Assist with billing processes, tracking time spent on cases, and preparing invoices, ensuring accuracy and timely submission to clients
- Liaising with Team Solicitors on their ADR Reports
- Collaborate effectively with fee-earners, and other business support staff, fostering a co-operative and efficient work environment
- Be a self-motivator with a positive outlook
- Have excellent attention to detail
- Have the ability to maintain a professional and flexible attitude
- Ability to prioritize tasks and work under pressure in a fast-paced environment
- Proficient in Microsoft Office suite and other relevant software applications
For full details please contact Natalie Mayger at The Recruiter Specialists.
The Recruiter Specialists Ltd employer: The Institute of Legal Secretaries and PAs
Contact Detail:
The Institute of Legal Secretaries and PAs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land The Recruiter Specialists Ltd
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, especially those who work in commercial property. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the firm and its recent cases. Show them you’re not just another candidate; you’re genuinely interested in their work and ready to contribute from day one.
✨Tip Number 3
Practice your audio typing skills! Since this role requires proficiency in dictation, being sharp in this area will give you an edge. Consider doing mock exercises to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes put you ahead of the competition. Let’s get you that dream job!
We think you need these skills to ace The Recruiter Specialists Ltd
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Commercial Property Secretary role. Highlight your experience in commercial property and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this position. Share specific examples of your past experiences, especially those involving senior solicitors or partners, to show us what you can bring to the table.
Show Off Your Skills: Don’t forget to mention your audio typing and dictation skills, as well as your proficiency with Microsoft Office. These are key for the role, so let us know how you've used these skills in your previous jobs!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of all the amazing candidates like you!
How to prepare for a job interview at The Institute of Legal Secretaries and PAs
✨Know Your Stuff
Make sure you brush up on your knowledge of commercial property law and the specific duties mentioned in the job description. Familiarise yourself with terms like 'dictation', 'Land Registry', and 'Companies House' so you can speak confidently about them during the interview.
✨Showcase Your Experience
Prepare examples from your past roles where you've successfully handled tasks similar to those listed in the job description. Whether it's managing case files or liaising with clients, having concrete examples will demonstrate your capability and experience.
✨Demonstrate Your Attitude
The firm is looking for a 'can do' attitude, so be ready to discuss how you approach challenges positively. Share instances where you've gone above and beyond to support your team or improve processes, showing that you're a proactive team player.
✨Ask Smart Questions
At the end of the interview, have a few thoughtful questions prepared. Inquire about the firm's culture, how they support their staff's professional development, or specifics about the types of cases you'll be working on. This shows your genuine interest in the role and the firm.
