At a Glance
- Tasks: Provide top-notch admin support to a Partner and manage busy schedules.
- Company: Leading employment law firm in Canary Wharf, known for excellence.
- Benefits: Competitive salary, supportive team, and opportunities for growth.
- Other info: Flexible hours available; perfect for students seeking valuable experience.
- Why this job: Join a dynamic team and make a real difference in the legal field.
- Qualifications: GCSE Maths and English, legal secretarial experience, and strong tech skills.
The predicted salary is between 30000 - 40000 £ per year.
Rahman Lowe is a specialist employment law firm based in Canary Wharf, London. We are ranked as a leading firm for employment law by the Legal 500 and Chambers & Partners independent guides to the legal profession. The firm acts for both employers and employees.
We are looking to recruit a highly motivated Legal Secretary/Personal Assistant to provide a first‑class professional support service to a Partner and other fee earners, as may be required. We are looking for somebody with great organisational skills and a passion for accuracy.
You will be responsible for:
- Providing a high quality administrative and support service;
- Extensive telephone coverage and ensuring calls are answered confidently and covered at all times;
- Effective management of the electronic diary and co‑ordination with both internal and external clients – ability to juggle calendar at short notice and dedicatedly handle scheduling conflicts;
- Providing support for an extensive range of meetings;
- Making sure printing/documents are ready in advance of meetings;
- Liaising with clients;
- Dealing with routine administration, dictation and typing correspondence;
- Dealing with billing, invoicing clients, chasing unpaid bills;
- Preparing e‑bundles using Adobe Pro or similar software;
- Organising and maintaining effective filing systems, processing expenses;
- General assistance with litigation;
- Assistance with the preparation of PowerPoint slides and marketing material for events;
- Photocopying, arranging couriers and taxis, filing and ordering stationary.
You will have excellent technical skills and good knowledge of Microsoft packages, including Office, Outlook, Excel and PowerPoint. The successful candidate will also have excellent communication and team working skills and, in particular, a confident telephone manner.
Qualifications required:
- GCSE Maths and English essential for the role, with good grades (A‑C) or equivalent qualifications;
- Legal Secretarial qualification or equivalent;
- At least 3‑4 years’ experience as a Legal Secretary/Personal Assistant, or similar;
- Positive attitude, ‘can do’ approach.
Experience of Dye Durham (formally Quill Pinpoint) case management system or equivalent case management system, DocuSign and Adobe Pro would be advantageous. The candidate must be available to start, ideally in late July in this full-time role. Part time applicants will also be considered.
Salary: Competitive—£30,000‑£40,000. Dependent upon experience.
Legal Secretary/Executive Assistant in London employer: The Institute of Legal Secretaries and PAs
The Institute of Legal Secretaries and PAs in Bexleyheath is an excellent employer that values flexibility and work-life balance, offering part-time hours tailored to fit your schedule. With a supportive work culture focused on professional development, employees have the opportunity to grow their skills in a dynamic legal environment while contributing to meaningful client interactions. Join us for a rewarding experience where your contributions are recognised and valued.
Contact Details:
The Institute of Legal Secretaries and PAs Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Legal Secretary/Executive Assistant in London
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We think you need these skills to ace Legal Secretary/Executive Assistant in London
Some tips for your application 🫡
Highlight Your Legal Knowledge:When applying for a full-time role in legal services at The Institute of Legal Secretaries and PAs, make sure to demonstrate your understanding of key legal principles and areas of law relevant to the position. Include any specific coursework, modules, or certifications, like LPC or BPTC qualifications, that showcase your legal expertise directly on your CV.
Showcase Your Research Skills:In the legal field, strong research skills are crucial. Use your application to illustrate how you've utilised these skills in past studies or work experiences – whether that's through past internships or significant projects. Mention any legal databases or tools you’re proficient in, as this can give you an edge.
Tailor That Cover Letter!:Your cover letter is your chance to shine! Make it personal by expressing your genuine interest in The Institute of Legal Secretaries and PAs and the specific role of Legal Secretary/Executive Assistant. Talk about why you want to be part of their team, how your unique experiences align with their values, and why you’re passionate about the legal sector.
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How to prepare for a job interview at The Institute of Legal Secretaries and PAs
✨Know Your Legal Principles
Brush up on foundational legal principles relevant to the specific area of law you’re applying for, whether it’s corporate, criminal, or family law. We might get asked situational questions to test your knowledge, so being articulate about key concepts will make you stand out.
✨Be Ready for Case Studies
Full-time legal roles often involve case studies during interviews. Prepare to analyse a hypothetical case and discuss your approach to it. Practising this with a peer or mentor can help us refine our reasoning and articulate a solid legal argument.
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