At a Glance
- Tasks: Support a busy office environment and ensure smooth operations across multiple spaces.
- Company: Join The Instant Group, a leader in flexible workspace solutions.
- Benefits: Flexible benefits for wellbeing, training opportunities, and real promotion prospects.
- Other info: Dynamic role with opportunities to grow in a supportive environment.
- Why this job: Gain hands-on experience in a flagship London office while making a difference.
- Qualifications: Office experience, strong organisational skills, and confident communication are key.
The predicted salary is between 12 - 15 € per hour.
This is a hands-on role based onsite at one of our premium client’s offices in London. Working closely with the Workplace Manager, you will help keep a busy office environment running smoothly across multiple floors and office spaces. You will be a visible point of contact for both internal employees and external visitors or suppliers, as well as senior stakeholders. You will help ensure the workplace is professional, organised, safe, and well supported. This means you need to be comfortable engaging with senior people, managing expectations clearly, and taking ownership of day-to-day workplace matters. While this is not a management role, it does require confidence, composure, and good judgement.
What we will give you:
- Access to a comprehensive range of flexible, personalised workplace benefits that support mental, physical and financial wellbeing.
- Training and ongoing Learning & Development through our award-winning Academy.
- Real promotion prospects, and generous, achievable incentives.
- The opportunity to build experience in a growing workplace services environment.
- Experience in a flagship London office, full-time, Monday to Friday, 08:00 to 17:00.
What you will do:
- Support the smooth day-to-day running of a premium client workplace across multiple office spaces.
- Work closely with the Workplace Manager to maintain high standards across facilities, employee experience, and workplace operations.
- Act as a confident point of contact for employees, visitors, suppliers, and senior stakeholders.
- Take ownership of workplace issues, ensuring problems are resolved quickly and professionally.
What you should bring:
- Experience in an office-based role, ideally supporting an Office, Workplace, or Facilities Manager.
- Strong administrative & organisational skills.
- Confident, professional communication and stakeholder management.
- Comfortable working independently and managing competing priorities.
- A practical, hands-on approach to workplace tasks.
- Comfortable working across multiple office spaces throughout the day.
- Basic Health & Safety awareness; formal qualifications are beneficial, but not essential.
- Good IT skills across workplace systems, helpdesk tools, email, and standard office software.
Who we are:
The Instant Group is part of the International Workplace Group, the world’s largest flexible workspace provider. We support businesses with office space, workplace services, coworking memberships, virtual offices, meeting rooms, and workplace solutions across the whole world.
Ready for the challenge? Apply now.
Co-ordinator (Part time) in London employer: The Instant Group
The Instant Group is an exceptional employer, offering a dynamic work environment in a flagship London office where you can thrive as a Workplace Coordinator. With a strong focus on employee wellbeing, comprehensive training through our award-winning Academy, and real opportunities for career advancement, we foster a supportive culture that values your contributions and encourages personal growth. Join us to be part of a leading flexible workspace provider, where your role directly impacts the workplace experience for both employees and visitors alike.
StudySmarter Expert Advice🤫
We think this is how you could land Co-ordinator (Part time) in London
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the workplace environment and values. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! Since you'll be engaging with senior stakeholders and visitors, it's crucial to come across as confident and professional. Try role-playing common interview questions with a friend to boost your confidence.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've successfully managed competing priorities in past roles. This will demonstrate your ability to handle the busy office environment they'll expect you to maintain.
✨Tip Number 4
Don't forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a great way to leave a lasting impression and shows your enthusiasm for the role.
We think you need these skills to ace Co-ordinator (Part time) in London
Some tips for your application 🫡
Show Your Personality:When writing your application, let your personality shine through! We want to see who you are beyond your qualifications. A touch of humour or a personal anecdote can make your application stand out.
Tailor Your Application:Make sure to tailor your application to the role of Workplace Coordinator. Highlight your relevant experience and skills that align with the job description. This shows us that you’ve done your homework and are genuinely interested in the position.
Be Clear and Concise:Keep your application clear and to the point. Use bullet points for your skills and experiences where possible. We appreciate straightforward communication, especially since this role involves engaging with various stakeholders.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at The Instant Group
✨Know the Workplace Inside Out
Before your interview, make sure you research the company and its workplace culture. Familiarise yourself with their values and how they operate in a busy office environment. This will help you demonstrate that you're not just interested in the role, but also in contributing to their specific workplace dynamics.
✨Showcase Your Communication Skills
As a Co-ordinator, you'll be engaging with various stakeholders. During the interview, practice clear and confident communication. Use examples from your past experiences where you've successfully managed expectations or resolved issues, showcasing your ability to handle diverse interactions.
✨Demonstrate Problem-Solving Abilities
Be prepared to discuss how you've tackled workplace challenges in the past. Think of specific instances where you took ownership of an issue and resolved it efficiently. This will highlight your practical approach and good judgement, which are key for this role.
✨Ask Insightful Questions
At the end of the interview, don’t shy away from asking questions. Inquire about the team dynamics, the types of challenges the Workplace Manager faces, or how success is measured in this role. This shows your genuine interest and helps you assess if the workplace is the right fit for you.
