At a Glance
- Tasks: Create a welcoming workplace and support daily operations in a premium office.
- Company: Join The Instant Group, a leader in flexible workspace solutions.
- Benefits: Flexible benefits, training opportunities, and real promotion prospects.
- Other info: Full-time role with rotating shifts in a high-end office setting.
- Why this job: Gain hands-on experience in a dynamic environment while engaging with diverse people.
- Qualifications: Reception and admin experience, confident communication, and good IT skills.
The predicted salary is between 30000 - 40000 € per year.
This is a hands-on onsite role at one of our premium client offices in London. Working closely with the onsite team, you will help create a professional, welcoming, and well-run workplace for employees, visitors, and suppliers. The role has a strong focus on reception, administration, meeting room coordination, and day-to-day workplace support. You will help coordinate events and other teams onsite, such as maintenance, catering, or cleaning, as well as working with other external suppliers, to keep everything running smoothly. While this is not a management role, it does need someone confident, organised, and comfortable engaging with people of all levels of seniority across the site.
What We Will Give You
- Access to a comprehensive range of flexible, personalised workplace benefits that support mental, physical, and financial wellbeing.
- Training and ongoing Learning & Development through our award-winning Academy.
- Real promotion prospects, and generous, achievable incentives.
- The opportunity to build your experience in a growing workplace services environment.
- Full-time, Monday to Friday, in a high-end office environment.
- Our shift patterns rotate weekly: 0700h-1600h, and 0900-1800h, with flexibility in the team.
What You Will Do
- Support the smooth day-to-day running of a premium workplace across multiple office spaces.
- Work closely with the Workplace Manager to maintain high standards across facilities, employee experience, and workplace operations.
- Act as a confident point of contact for employees, visitors, suppliers, and senior stakeholders.
- Take ownership of workplace issues, ensuring problems are resolved quickly and professionally.
What You Should Bring
- Experience in reception and admin & office support, ideally in a corporate environment.
- Confident and professional communication.
- Comfortable engaging with employees, visitors, suppliers, and client stakeholders.
- Attention to detail across bookings, room setup, and workplace standards.
- A practical, hands-on approach to workplace support.
- Comfortable working as part of an onsite team while managing your own tasks.
- Good IT skills across workplace systems, booking tools, email, and standard office software.
Who We Are
The Instant Group is part of the International Workplace Group, the world’s largest flexible workspace provider. We support businesses with office space, workplace services, coworking memberships, virtual offices, meeting rooms, and workplace solutions across the whole world. Ready for the challenge? Apply now.
Community Host employer: The Instant Group
The Instant Group is an exceptional employer, offering a vibrant work culture in a premium London office environment where employees can thrive. With a strong emphasis on personal and professional development through our award-winning Academy, we provide flexible benefits that cater to your wellbeing, alongside real promotion prospects and generous incentives. Join us to be part of a dynamic team that values collaboration and supports your growth in the evolving workplace services sector.
StudySmarter Expert Advice🤫
We think this is how you could land Community Host
✨Tip Number 1
Get to know the company culture before your interview. Check out their social media, website, and any recent news. This will help you tailor your conversation and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! Since this role involves engaging with various stakeholders, it’s crucial to be confident and articulate. Try mock interviews with friends or family to get comfortable with your responses.
✨Tip Number 3
Be proactive during the interview. Ask insightful questions about the workplace environment and how they handle day-to-day operations. This shows that you’re not just looking for a job, but are genuinely interested in contributing to their success.
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email can go a long way in leaving a positive impression. It also gives you another chance to express your enthusiasm for the role.
We think you need these skills to ace Community Host
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in reception and admin support. We want to see how your skills align with the role of Community Host, so don’t be shy about showcasing your relevant experience!
Show Off Your Communication Skills:Since this role involves engaging with people at all levels, it’s crucial to demonstrate your confident and professional communication style. Use clear language and a friendly tone in your application to reflect how you’d interact on the job.
Highlight Your Organisational Skills:We’re looking for someone who is organised and detail-oriented. In your application, mention specific examples of how you’ve successfully managed tasks or coordinated events in the past. This will show us you can handle the day-to-day workplace support we need.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at The Instant Group
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Community Host role. Familiarise yourself with the key responsibilities like reception duties, event coordination, and day-to-day workplace support. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your People Skills
Since this role involves engaging with employees, visitors, and suppliers, be prepared to demonstrate your communication skills. Think of examples from your past experiences where you've successfully interacted with different stakeholders. This will highlight your confidence and professionalism.
✨Be Organised and Detail-Oriented
Attention to detail is crucial for this position. During the interview, mention specific instances where your organisational skills made a difference, whether it was managing bookings or coordinating events. This will reassure them that you can maintain high standards across workplace operations.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the types of events you might coordinate, or how they measure success in this role. This shows your enthusiasm and helps you gauge if the company culture aligns with your values.
