We are looking for a Finance Manager

Type Part Time and Hybrid (25 hours per week)

Location London/Hybrid

Salary TBC

We are looking for a Finance Manager.

Workplace and Disputes law practice, Bellevue Law are recruiting for a Finance Manager to join its growing and friendly team.

The key duties of the Finance Manager include:

• General responsibility for financial operations including line management of the Invoicing Manager and oversight of outsourced Legal Cashiering service.
• Management of billing process including overseeing the work of the Invoicing Manager and fee earners to prepare complex client invoices and narratives (using the firm’s software (“Tessaract”)).
• Management and oversight of supplier and consultant invoices and Accounts Payable function, including ensuring invoices are added to the appropriate nominal or client matter on Tessaract/the Purchase Ledger.
• Responding to queries from the legal cashiering service requesting instructions/authorisation relating to postings, payments and transfers (including in relation to amounts received into the Office Account that should be transferred to the Client Account (and vice versa)).
• Oversight of expenses and disbursements to ensure that the Invoice Manager allocates disbursements to matters appropriately.
• Reviewing invoices from the Firm’s Consultants to ensure they are in line with the Commission Schedule in place for individual matters before they are processed for payment.
• Preparing bi-weekly payment runs for the legal cashiers to process (for suppliers and Consultants).
• Weekly review of the Client Account to confirm weekly transfers to be made to Office for the legal cashiers to process.
• Preparing financial reports for monthly and quarterly review by the Firm’s Management.
• Updating the annual P&L and cashflow projections to reflect actual activity on a monthly basis for Management review.
• Monthly review of Work in Progress (WIP), aged debts and recovery rates across the employed legal and consultant team.
• Monthly reconciliation of the Office Account to ensure the right nominals have been used for postings.
• Liaising with the firm’s bank manager as appropriate.
• Overseeing the client financial onboarding process.
• Assisting the Firm’s Management Team and accountants with budgeting and general financial management.
• Working with the Firm’s accountants on month and year end procedures (including Annual Accounts and SRA Client Account Audits).
• Identifying unexpected movements or payments and reporting these to the COO.
• Ensuring that appropriate working practices and procedures are followed in order that the firm can meet the highest standards of social and environmental behaviour and taking an active role in initiatives run by the firm or others which benefit the community and/or the environment