About The INKEY List
At The INKEY List, we believe skincare should be simple. We make science easier to understand, so everyone can make informed choices about their skin.
Since launching in 2018, we've challenged the industry by putting education, honesty and efficacy first. We listen to our community, create products backed by science and never overcomplicate what should be simple.
We Give A Care. About our customers, our community and the people who make The INKEY List what it is.
About the role
The Finance Administrator will sit within the Finance team and support the financial administration, reconciliation and control of the Company's Online sales channels, initially focusing on Amazon and TikTok.
The role will work closely with Finance, Operations and Online Channel owners to ensure Online orders, invoicing, cash, deductions and financial data are accurate, complete and processed efficiently.
The role will also support the introduction of EDI and ongoing process improvements, with the scope expected to develop as the Online processes become more automated. Once EDI is implemented and effective, this role will open itself up for the right candidate to progress how they wish.
What you'll be doing
Online Finance Administration
- Manage the day-to-day Finance administration for Online sales channels
- Process and maintain accurate Online invoicing
- Reconcile Online portal activity to internal Finance and operational records
- Identify and investigate discrepancies between Online portals, Operations and Finance systems.
Deductions & Cash
- Review Amazon, TikTok and other Online platform deductions and claims
- Challenge unsupported or incorrect deductions and track them through to resolution
- Maintain visibility of outstanding deductions and elevate material or recurring issues
- Monitor overdue Online receivables and proactively support cash collection.
- Reconcile Online cash receipts to underlying transactions.
Orders & Operational Processes
- Monitor Online orders through the order-to-cash process from receipt through to invoicing and cash collection
- Identify orders or transactions that have not progressed correctly
- Liaise with Operations and Online Channel owners to resolve Finance-related exceptions
- Support checks around product and masterdata accuracy where this impacts Online order processing or Finance.
Reporting & Data
- Compare Online transactional data to Finance records and Channel expectations
- Investigate and resolve variances or discrepancies
- Provide accurate information to support Finance and Online reporting
- Identify recurring data issues and work with the relevant teams to resolve them.
EDI & Process Improvement
- Support the implementation and ongoing operation of EDI across Online channels
- Help identify manual processes that can be automated or simplified
- Support testing and monitoring of new processes
- Identify opportunities to improve the accuracy, efficiency and control of Online processes.
Key Outputs
- Accurate and timely Online invoicing and reconciliation
- Control of deductions – querying, seeking internal approvals & processing
- Effective management and challenge of platform deductions
- Timely identification and resolution of Finance-related order exceptions
- Accurate alignment between Online, Operations and Finance data
- Reduced manual processing as EDI is introduced
- Clear and reliable Online Finance processes and controls.
This role is based in our Nottingham office, with an expectation of working from the office 2 days per week.
What we're looking for
We're interested in the person as much as the experience.
It would be beneficial but not essential to have:
- Strong attention to detail and accuracy
- Comprehensive Excel / spreadsheet skills
- Strong organisational and prioritisation skills
- Comfortable working with transactional data and reconciliations
- Ability to investigate discrepancies and identify root causes
- Confident communicating with different teams
- Comfortable constructively challenging discrepancies
- Able to take ownership of recurring processes and actions
- Experience in Finance, Accounts Receivable, Sales Administration or Online Operations would be advantageous
- Experience with Amazon, TikTok Shop, NetSuite or EDI would be advantageous but is not essential.
Development Opportunity
The role will initially be focused on Finance administration and control of our Online channels.
As EDI and other process improvements are implemented, the role will be reviewed to ensure the resource is being used effectively and in the areas of greatest value to the business.
There may subsequently be scope for the role to develop into a broader analytical, commercial or account-management position depending on the individual's capability and the future requirements of the Online channels.
Whatyou'llget from us
We're committed to creating an environment where everyone can do their best work.
Alongside a competitive salary, we offer:
- Hybrid working – giving you the flexibility to balance work and life in a way that works for you.
- Private medical insurance through Vitality
- An Employee Assistance Programme
- Enhanced family policies & support
- Life Assurance - giving you extra peace of mind.
- 25 days' holiday, plus bank holidays
- Your birthday off – celebrate your day, your way
- Monthly product allowance – so you can enjoy and experience the products you help bring to life.
- Cycle to Work and Electric Car schemes
- Regular team days and a dog-friendly office – because great work happens when people connect (and we're always happy to see four-legged colleagues too!).
Our commitment
At The INKEY List, we know different perspectives make us stronger. We're committed to creating an inclusive workplace where everyone feels welcome, respected and able to do their best work.
If you need any adjustments during the recruitment process, please let us know, we're happy to help.
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