HR Coordinator in London

Karla Otto is a globally recognized public relations and communications agency, founded in 1982, with offices in 15 key cities across the UK, EMEA, US, and Asia. The agency has built a reputation for representing some of the most prestigious names in fashion, beauty, and lifestyle.

Karla Otto London is looking for a dynamic and enthusiastic individual to join our HR team. This is a great opportunity for someone looking to develop their experience within HR and play a key role in supporting our global team. Working in a fast-paced and vibrant luxury fashion environment, you’ll have the opportunity to get involved across a broad range of HR activities.

The ideal candidate will have experience in day-to-day HR administration, a good understanding of HR processes and practices, and an awareness of relevant employment legislation.

Key Responsibilities

• Reporting directly into the UK Senior HR Manager, providing support across a variety of HR projects, processes and initiatives.
• Lead the end-to-end onboarding process for new starters, coordinating activities across multiple HR systems and ensuring a smooth employee experience.
• Confidently navigate and maintain multiple HR systems, including Workday and Teamtailor, ensuring employee, recruitment and organisational data is accurate and up to date.
• Maintain payroll and Learning & Development systems, ensuring employee information is accurate and any changes are processed in a timely manner.
• Proactively identify opportunities for continuous improvement, helping to streamline HR processes, systems and ways of working.
• Maintain accurate employee records and HR files, ensuring new personnel information and employee changes are reflected across all relevant systems.
• Monitor sickness and absence records, ensuring information is accurately recorded across relevant systems and calendars.
• Support recruitment initiatives and processes through Teamtailor, including maintaining candidate information and supporting recruitment administration.
• Prepare essential HR documentation, including offer letters, employment contracts and contract variations.
• Manage and maintain UK organisational charts, while providing support to other territories where required.
• Support the HR Manager in delivering key people processes and initiatives that contribute to a high-performance culture.
• Act as a point of contact for employees, responding to HR-related queries and providing guidance on HR processes and systems.
• Provide support across additional ad hoc HR projects and initiatives as required.

Key Attributes

• Ability to work independently, while also being comfortable collaborating with others and taking initiative where needed.
• A high level of integrity, discretion and an understanding of the importance of confidentiality.
• Strong attention to detail and a thorough, organised approach to work.
• Strong interpersonal and communication skills, both written and verbal.
• Comfortable using Microsoft Office, particularly Outlook, Excel and PowerPoint and HR systems.
• A proactive, positive and enthusiastic approach, with a willingness to learn.
• A flexible and solutions-focused approach, with the creativity to think differently and find effective ways to approach challenges.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Karla Otto embraces and celebrates diversity, inclusivity, and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. Karla Otto provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type.