PA to Head & Business Director in Windsor

Managing the Offices and Administrative support to the Head and Business Director including:

• Acting as the first point of contact for the Head, fielding the Head’s calls, correspondence and emails as required.
• Receiving visitors for the Head and Business Director.
• Managing the Head and Business Director’s diaries, liaising with parents and other visitors and stakeholders.
• Supporting logistical arrangements for meetings, visitors, external commitments and trips.
• Supporting the Head with assembly speakers, end of term events, prizes, leavers’ events etc.
• Working with the wider team to support the delivery and organisation of school events such as open days, concerts and alumni events.
• Supporting the Head with the administration of senior school references.
• Preparing agendas, circulating papers, minuting staff meetings and briefings for the Head.
• Attending all School Governing Body (SGB) meetings to accurately record, produce, and distribute comprehensive meeting minutes.
• Compliance administration
• Monitoring and tracking updates to school policies cascaded from STAEG, ensuring website and handbook compliance.
• Collation and updating of all routine and inspection-related information required on both the ISI website, portal and as part of pre-inspection information.
• Maintain an accurate record of safeguarding and other training for all staff and governors.
• Billings support
• Compile termly invoices for student billing and communicate with parents.
• Assisting the Business Director with debtor management.
• Expenses collation across the school to ensure timely payments.

To take on other responsibilities as directed by the Head or Business Director.

Skills - essential

• Excellent written and oral communication skills
• Excellent IT and administrative skills with a working knowledge of Office, Excel & Google
• Attention to detail
• Financially numerate
• Organised and efficient
• Commitment to sharing knowledge and collaboration with others
• Able to work dynamically, to adapt working practices and to work flexibly with a wider team (to include covering other essential duties on occasion and where required)

Personal qualities required

• Kind, patient and thoughtful
• Discrete, approachable, personable, courteous and supportive
• An ability to work calmly under pressure with multiple tasks and tight deadlines
• A professional manner
• Able to work under direction and also able to use own initiative
• A desire to improve and self-reflect
• Willing to take ownership and responsibility

Experience - desirable

• Experience of working within a school environment
• Experience as a PA or an equivalent administrative role
• Experience within a fast-paced work environment

St George's School Windsor Castle is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

All applicants must be willing to undergo child protection screening appropriate to the post, including contacting past employers and the Disclosure and Barring Service, disqualification, prohibition and other checks relevant to the role.

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