PA to the Deputy Head (Pastoral & Staff Welfare) & DSL in Portsmouth

The Portsmouth Grammar School is a leading co-educational school located in the historic heart of Portsmouth. We are very much a family school known for excellent teaching, superb pastoral care and wide-ranging co-curricular opportunities and offer an education across the age range from Pre-School to Sixth Form.

The role holder will play a key role in supporting the work of our Deputy Head (Pastoral & Staff Welfare) & Designated Safeguarding Lead (DSL) who also holds the additional role of Attendance Champion. This is a full time, term time (plus one week immediately prior to Autumn term start) role. The hours of work will be 37.5 per week, Monday to Friday. The standard work pattern is 8.00am to 4.00pm, with an unpaid 30 minutes for lunch. There will be some flexibility required for work outside of normal hours, for example during busy times or to organise and attend evening meetings and events.

The successful candidate will have proven administrative experience, be highly organised and able to work well independently in a busy office. A proactive and flexible approach to work is important, as is the willingness to work as part of a team. Excellent organisation skills are also essential to be able to prioritise tasks and work well within a small professional team. The successful candidate will be self-motivated and able to work flexibly and under pressure. They will be professional and friendly and able to demonstrate good interpersonal skills which are critical for effective communication with pupils, parents and staff across the school.

This role sits within our School Office team and as such is line managed by our School Office Manager. Our job description for this role, linked to this advert, contains details of the main duties and responsibilities of the role and the qualifications, experience and skills we are looking for candidates to have.

How to apply: Candidates are asked to apply using the online MyNewTerm application form. Any enquiries about the role or how to apply are very welcome at recruitment@pgs.org.uk. The closing date for receipt of applications is midday on Monday 1st June 2026 and interviews will be scheduled to take place on the school site in the week commencing 8th June with a provisional interview date of Thursday 11th June 2026.

The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS). The School may carry out online searches on shortlisted applicants and applicants may be required to provide details of their online profile, including social media account names/handles, as part of their application. The post is exempt from the Rehabilitation of Offenders Act 1974. The School is therefore permitted to ask job applicants to declare all convictions and cautions on a self-declaration form in advance of attending an interview (including those which are ‘spent’ unless they are ‘protected’ under the DBS filtering rules) in order to assess their suitability to work with children.