School Business and Systems Analyst in London

Required for: As soon as possible

Location: Dean’s Yard, Westminster

Contract: Full-time, 12 month fixed-term contract

Hours of work: 35 hours per week, with a one-hour unpaid lunch break each day. Working hours will fall within the 8:00 to 18:00 operational window, with specific start and finish times agreed with the line manager.

Salary: £48,000 – £52,000 per annum, depending on experience.

Benefits of working at Westminster School include:

• Generous School pension scheme
• Free access to the School’s leisure facilities, including a fitness gym (restricted hours)
• Cycle to Work Scheme and season ticket loans following completion of our standard probation period
• Private medical insurance (opt in)
• Discretionary Christmas shutdown period
• Professional development opportunities
• Free school meals are also available when on-site during working hours for the role.

For this role, there is no fixed closing date. Applications will be considered on receipt, and interviews may occur at any stage.

We are seeking a hands-on Business Analyst to support the continued development of the School’s core systems and data capability. The school has a mix of in-house developed and commercial systems, with a strategy to lead with Cloud First and Software as a Service where possible. You will work across the School’s information systems and data platforms, and develop clear business cases and agreed functional specifications, ensuring systems support and improve School processes. This includes administrative and support areas such as Finance, Estates, and Health and Safety, as well as academic and pastoral areas including Safeguarding, Teaching and Learning, Admissions, Wellbeing and Trips. You will also work closely with the HRIS Administrator and Data Analyst for HR and Payroll processes. There is also a focus on systems selection and integration, process improvement, and effective use of data.

You will take a lead role in:

• Identifying, understanding and documenting the school’s systems requirements, used to guide and evaluate systems selection.
• Working with and supporting staff to manage systems change.
• Leading implementation of new systems, including supporting the users to obtain maximum benefit.
• Ensuring systems compatibility and integration is managed, supporting a ‘single source of truth’ data approach.
• Improving process efficiency and reducing manual or fragmented workflows.
• Ensuring systems are well used and aligned to the School’s needs.
• Improving data quality, reporting and insight to support decision-making.
• Helping to strengthen integration between SaaS platforms and in-house systems.

Reporting to the Director of IT, you will work closely with academic and support staff, IT colleagues and third-party suppliers to deliver improvements to systems and processes. You will act as the bridge between users and technical teams, ensuring requirements are clearly understood and solutions deliver practical benefit. Excellent communication skills are therefore essential for this role.

Due to the nature of this role, you will be required to work on site at our main site in Dean’s Yard and our linked prep school, Westminster Under School, as required.

Role Responsibilities:

Business Analysis and Requirements Definition

• Engage with academic and support staff to understand objectives, challenges and operational needs
• Analyse processes, systems and data flows to identify inefficiencies, risks and opportunities
• Elicit, document and manage business, functional and non-functional requirements using appropriate techniques (e.g. workshops, interviews, process mapping)
• Produce clear artefacts including business cases, requirements specifications, process maps and impact assessments
• Ensure requirements reflect safeguarding, data protection, information security and regulatory needs
• Support system evaluation and selection activity

Stakeholder Engagement and Communication

• Build strong working relationships across the School, acting as a trusted point of contact
• Communicate clearly with technical and non-technical audiences, tailoring approach as needed
• Facilitate workshops and discussions to drive clarity, alignment and decision-making
• Ensure stakeholders are engaged, informed and appropriately challenge solutions

Change and Project Delivery

• Support projects from discovery through to delivery and post-implementation review
• Work with project managers and technical leads to ensure solutions meet agreed requirements
• Contribute to options appraisal, benefits realisation and risk management
• Support user acceptance testing (UAT), including planning, coordination and defect resolution
• Contribute to change activities such as communications, training materials and user guidance

Data, Reporting and Insight

• Define data and reporting requirements to support operational and strategic decision-making
• Support improvements in data quality, standards and information flows between systems
• Work with technical teams to ensure reporting and dashboards are accurate and user-focused

Governance and Continuous Improvement

• Promote consistent business analysis standards, templates and ways of working
• Maintain clear documentation and audit trails for decisions and changes
• Identify and drive opportunities to improve processes, systems and service delivery
• Support post-implementation reviews to capture outcomes and lessons learned

This is a full-time role of 35 hours per week, with a one-hour unpaid lunch break each day. Working hours are typically 9:00 to 17:00. Occasional flexibility may be required to support key project milestones or stakeholder availability. Where additional hours are agreed in advance, time off in lieu may be granted in line with School policy. Time off in lieu is not automatic and applies only to significant additional hours worked by prior agreement or subsequent approval.

This is a fixed-term role to support the I.T. Department in defining and delivering a range of IT systems projects that is expected to achieve within this timeframe.

Equal Opportunities

We are an equal opportunities employer. We therefore encourage candidates to apply irrespective of age, disability, marriage or civil partnership status, pregnancy or maternity, race, religion and belief, gender identity, sex or sexual orientation.

Westminster School is committed to safeguarding and promoting the welfare of children. Applicants must be willing to undertake child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.

Working at Westminster

Westminster School is a busy, purposeful and vibrant place to be and an excellent workplace. The community is made up of around 750 pupils, 120 teaching staff and 108 support staff. Our staff are friendly and welcoming, and all newcomers quickly become part of the rhythm of life here. There is a real sense of community here as, being a boarding school many members of staff and pupils live on site and the School’s premises are very much treated as a home away from home. School life starts before breakfast and continues way beyond the working day; as a result, there is always a lively atmosphere in and around School and always someone to share a tea and biscuit with in the Common Room. Support staff as much as teaching staff are encouraged to embrace the School’s day-to-day activities, whether that be attending an evening concert or a morning service in the Abbey.

At Westminster we will always select the best candidate for every position. We do know, however, that we can only truly choose the best person on every occasion if a broad and diverse pool of candidates see the job advertised and are encouraged to apply. As such, we continue to work on how our job roles are encountered, and particularly welcome applications from groups who have traditionally been underrepresented here. Westminster School is for everyone, regardless of gender, ethnicity, sexual orientation or any other protected characteristic. We hope you are encouraged to apply.

The School

Westminster School is an independent day and boarding school for boys aged 13-18 and girls aged 16-18, with a long history, a distinctive ethos, and a unique sense of place in the very heart of London. Pupils achieve exceptional examination results and entrance to some of the top universities in the world. It is a busy, passionate and purposeful place where independent and deep thinking is enjoyed, encouraged and respected by all, and where holistic excellence is nurtured and valued.

While the School is one of the foremost centres of academic excellence in the country, its commitment to academic life does not make it a hothouse for passing examinations. Pupils’ success at examinations and entry to leading universities is instead a result of their enjoyment of academic enquiry, debate and search for explanation, well beyond published syllabuses. Pupils are intellectually, socially, ethically and politically engaged and our aim is to ensure that their enthusiasm for learning is developed further, allowing them to take full advantage of the opportunities presented to them in the future. At Westminster, pupils have the freedom to lead on projects outside of the classroom and embrace a whole range of extra-curricular activities and interests. A host of pupil-led societies take place every week at the School, often with expert guest speakers, and pupils can choose to study an additional language, play an instrument or two, volunteer in local primary schools, row along the Thames, take part in plays and musicians, and much more.

The School’s ethos resides in the enduring values of the liberal tradition reflected in the 1560 Charter of Westminster’s Elizabethan foundation, where it is stated that: ‘the youth which is growing to manhood, as tender shoots in the wood of our state, shall be liberally instructed in good books to the greater honour of the state’. Whilst academic and cultural attainments are highly prized at Westminster, the School is fully committed also to each pupil’s spiritual, moral, emotional and physical development and wellbeing – with a particular emphasis on drawing out individual talent wherever it lies – and to prepare young people for fulfilled private and public lives.

From September 2028, the School will welcome both girls and boys at 13+ entry, offering a Westminster education to all. By 2026, Westminster Under School will have opened its brand new pre-prep for girls and boys at 4+ and girls will have joined boys in Years 3 and 7, at the 7+ and 11+ entry points. By 2030, all year groups at Westminster School and Westminster Under School, from ages four to 18, will be fully co-educational, reflecting the School’s dedication to inclusivity and excellence.