Exam Invigilator

Successful candidates will be appointed on zero hours contracts. The hours of work will be negotiated to accommodate the needs of our pupils and cannot be guaranteed. Training will be given in the Joint Council for Qualifications (JCQ), awarding body and Ewell Castle School regulations and instructions. Ewell Castle School is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the receipt of an enhanced DBS certificate.

Shifts - By negotiation and agreement during September, November, January, April, May and June. There may be additional ad hoc days throughout the year. Invigilators are responsible for conducting examinations in the presence of the candidates and have a key role in upholding the integrity of the external examination and assessment process.

The role of the invigilator

• Ensure that both internal and external examinations are conducted according to the regulations to:

• Ensure all candidates have an equal opportunity to demonstrate their abilities
• Maintain the security of the examination materials before, during and after the examination
• Prevent possible candidate malpractice
• Prevent possible administrative failures

General requirements

• Experience of invigilation is not required as training in the role and duties of an invigilator will be provided.
• Invigilators are required to:

• Declare whether they have invigilated previously and whether they have any current maladministration or malpractice sanctions applied to them
• Confirm their availability in advance of main examination periods
• Confirm the confidentiality and security requirements relating to the invigilation process are known, understood and will be followed at all times

An ideal candidate will:

• Be reliable, flexible and readily available during main examination periods
• Have effective communication skills and good interpersonal skills
• Work well as part of a team
• Be confident and a reassuring presence to candidates in examination rooms
• Be able to give instructions and manage situations involving different groups of people
• Have basic IT skills (familiar with use of email, mobile phone messaging, etc.)
• Seek to achieve competence in the role and a rigorous understanding of the JCQ regulations

Main duties

• Conduct examinations in accordance with the Joint Council for Qualifications (JCQ), awarding body and Ewell Castle regulations and requirements.

Before examinations

• Report to and be briefed by the exams officer prior to each exam session
• Keep confidential exam question papers and materials secure before, during and after exams
• Ensure exam rooms are set up according to the requirements
• Admit candidates into exam rooms under formal examination conditions
• Give full attention to conducting the examinations properly
• Identify candidates and seat candidates according to the required arrangements
• Distribute the correct question papers and exam materials to candidates
• Instruct candidates in the conduct of their exams
• Deal with candidate questions according to the regulations
• Start exams

During examinations

• Supervise and observe candidates throughout the whole time examinations are in progress, giving complete attention to this duty
• Be vigilant and remain aware of incidents or emerging situations
• Keep disruption in examination rooms to a minimum
• Deal with emergencies or irregularities effectively
• Record/report any incidents, disruption or irregularities
• Complete attendance registers
• Deal with candidate questions according to the regulations

After examinations

• Instruct candidates in finishing their examinations and collect examination scripts and materials
• Dismiss candidates from the examination room
• Check candidates’ names on scripts, match the details on the attendance register
• Securely return all examination scripts, question papers and materials to the exams officer

Other tasks

• Undertake training, update and review sessions as required
• Undertake relevant online invigilator training and assessment, centre-specific training/updates for that academic year
• Undertake, where required and where able, other duties requested by the exams officer, for example:

• Centre supervision of examination timetable clash candidates between examination sessions
• Facilitating access arrangements for candidates, for example as a reader, scribe, etc. (full training will be provided)
• Other exams-related administrative tasks including maintaining question paper security by supporting the ‘second pair of eyes check’
• Printing and ad hoc admin tasks as required

Reference the Joint Council for Qualifications (JCQ) Instructions for conducting examinations (ICE) section.

About Ewell Castle School

Ewell Castle School is a happy and successful co-educational independent school on the Surrey/London borders, easily accessible by public transport. We are a through school that offers children aged 4 to 18 the benefits of a family-friendly atmosphere whilst maintaining a stimulating and rigorous academic programme. We care about the needs of the individual child and this is facilitated by small class sizes and our personalised approach. Ewell Castle is a private school that oozes charm and character in a green and beautiful enclave. There is widespread affection for the School’s family ethos and we are utterly loyal to our boys and girls, dedicated to inspiring their best achievement, whether in academic success, sporting excellence or exceptional performing arts. The School’s reputation for an ambitious and personalised approach to each pupil is well founded, as is our excellent reputation for pastoral care, creating a rounded and grounded experience for all. Ewell Castle School’s ideology is to focus our energy on the learning and welfare of our children. What happens in the classroom is the beating heart of the School, stretching and challenging our pupils to achieve more than they thought possible. The School has a vibrant community spirit and is a genuine mixed ability school with a focus on helping every child to thrive.